How to Write a Leave Application?

Whether you are a school student or an employee, writing a leave application is a skill that you must know about. While we know that one needs to keep a formal tone as well as a precise structure, there are many elements of this document that often get overlooked. Further, it is important to comprehend the format and its key components so that you can jot it down in a well-written way. Through this blog, we aim to bring you a detailed guide on the structure, format, and components of a leave application along with some helpful samples.

What is a Leave Application?

The medium through which you formally inform your office management or school administration about your absence is referred to as a Leave Application. The format, details, and elements of the application can vary based on whether you are in school, college, or office. The skill of drafting this document is much more helpful during your professional journey as you might need to take a day off from work.

Must Read: Letter Writing – Format, Samples & Tips

What is a Leave Letter?

A leave application letter is a formal notification of your absence from your office, school, college or any other professional space. The difference between an application and a letter is minute, leave application can be faxed, an email, or a letter. A specific format for it is considered to be a leave application letter.

Also Read: How to Write an Application to the Principal?

Points to Remember Before Writing an Application for Leave in English

1. Addressing or extending a greeting to the recipient
2. Topic line
3. Cause of departure
4. Required number of leaves
5. Specifics about your pay at work
6. Contact details
7. Signature and name

Types of Leave Application

The types of leave applications will mainly depend on your reasons. Some of the commonly used forms are as follows:

• Sick Leave
• Casual Leave (For family emergencies, personal issues, etc.)
• Annual Leave
• Study break
• Vacations
• Short Trip
• Urgent work
• Maternity/Paternity Leave
• Half-Day Leave
• One-Day Leave

Also Read: Bonafide Certificate: Format, Application & Documents

Leave Application Format

Now that you know its elements as well as types, the next step is to get familiarised with its format. Whether you are writing the application as a school student, employee or intern, there is generally a simple format that one needs to follow. The leave application letter format is as follows:

Major Elements

There are some specific characteristics of a leave application that one must know about. Following are these key elements which you have to include in your application:

• Salutation
• Subject/Purpose
• Body of Content (Must Include: Reason for the Leave, Prospective Dates, Work Plan/Delegation)
• Contact
• Name of the Sender/Signature

Also Read: Experience Letter

Reasons

Mentioning the reasons for absence is a crucial part of the application. These refer to why we write the application and what is it for. Here are some of the major reasons for leave application:

• Health-related issues such as sick leave, leave for surgery, etc.
• Maternity leave
• Family emergency
• Going out of the city
• Personal reasons (attending a marriage, family function, for personal tasks, etc.)

Also Read: Statement of Purpose: Format, Samples and Tips

What to Include?

Now that you are familiar with the types and format, let us have a look at the details that need to be mentioned in an application:

Paragraph 1
Begin with providing your necessary details to the concerned person (to whom you are addressing it) and inform them about why and when you need the leave. Try to keep a formal tone and the content as precise as possible. Do not write lengthy paragraphs.

Paragraph 2
This part is mainly for employees as you will be expected to provide the current status of your work projects. You can suggest your manager hand over the work to any of your team members. In this part of the application, you mainly have to elaborate on how you will be compensating for your absence, i.e. either by finishing up the work before leaving or delegating it to someone. by the issue and mention this issue in detail.

Paragraph 3
Concluding the document, pay your gratitude to the employer for considering your application and greeting them with a sincere ‘Thank You’. Also, you can mention your phone number for any emergency as well.

Also Read: Create a Cover Letter for Fresher Like a Pro

How to Write a Leave Application for School?

As there are different types of leave applications for various purposes, it might be confusing to write an application for leave that fits your aim. The quintessential elements are:

1. Subject
2. Reason for Taking the Leave
3. Period you are taking the leave for
4. Contact Information
5. Any additional documents should be enclosed.

Once you have all these details ready, you can move toward drafting the application. Make sure that it is written in a formal tone and adheres to straightforward explanations without elaborating details too much.

Also Read: LOI

Also Read: How to Write a Motivation Letter?

Leave Application for School

It should be genuine, and brief and must include sufficient reasons to justify your absence. Adding dates, days and duration is very important to keep the entire process transparent. Here is a sample school application:

Also Read: Letter to the Editor

How to Write Leave Application for Office?

To write an official application for leave, you need to simply write down your manager’s name on the top left side followed by your name and position. Then, add a subject and the main body beginning with “This is to bring to your kind notice” or “This is to inform you that” and then mention the reason for taking leave from work. Here are the key points to include in an office leave application:

• Salutation
• Subject (Leave for Personal Tasks or any other reason)
• Mention the reason for leave
• The number of leaves you require with particular dates
• Work plan or delegation of your tasks to other team members during your absence
• Contact details
• Signature

Here is a leave letter for office:

Also Read: Relieving Letter Format

Leave Application for Office

Here is a sample letter for personal reasons such as attending a marriage, family function, etc.

Also Read: Bonafide Certificate: Format, Application & Documents

Samples for Leave Applications

Following are the top samples for leave applications:

One Day Leave Application

Medical Leave Application

Looking for a leave letter for fever? Here is a sick sample:

Here is a sick leave application sample for the office:

Leave Application to Principal

College Leave Application

Annual Leave Application

Subject: Annual leave application

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to let you know that I need a long-term leave. Thus, I would like to avail my full annual leave allotment as I have my complete yearly leave allowance.

I request you to consider my leave application for thirty days as I am planning for an international vacation with my family. I would like to avail the leaves from {start date} to {end date}.

I have delegated my current project to {the person’s name}. He/she very well understands my project and is capable of handling the task without any difficulties. It is only the final part that is left to be carried out by him/her.

During the days of my absence from the office, I can be reached at {email address/contact number}.

I will return to the office on {date}. In case I want to resume the work sooner or later than the stated date, I will let you know well in advance.

Yours Sincerely,
{Your Name}

Maternity Leave Application

To: abc@ijk.com

Subject: Maternity Leave Application

Dear Mr./Mrs. I am writing this email to apply for maternity leave as per the organizational guidelines and policies for female employees. My due date is ____ and I want to avail the leaves for the upcoming ___ weeks (mention number of weeks) starting from _____ (starting date) as suggested by my doctor. I have entrusted ______ (colleague’s name) with all my responsibilities for the leave period. The letter from my doctor confirming my medical details is enclosed below.  I request you approve my maternity leave application for the aforementioned period. Thanks and Regards, _______(Name)

Paternity leave Application

Subject: Paternity leave application

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to let you know that my wife is in the final stage of her pregnancy and the due date is fast approaching.

Since this is going to be our first baby, I am way too excited to see my child and desire to be with her during the delivery and a couple of weeks post the delivery.

As we stay alone and my parents are going to join us in a few weeks, I request you to grant me leave for 30 days, beginning from the {date}.

I have transferred the important duties to my associate {name of the person}, and he/she will look after the tasks until I get back to work.

I hope you understand my situation and authorize my paternity leave as soon as possible.

Thanks and regards,
{Your Name}

Vacation Leave Application

Subject: Leave application for a family vacation

Dear Mr./Mrs. {Recipient’s Name},

I am writing to request your approval for a 10-day leave for my planned vacation. I would like to take my vacation during the summer from {start date} to {end date} to take a cruise trip through the Bahamas with my wife and kids.

I feel incredibly confident that the rest of the team should be able to continue excellent work during my absence.

I look forward to your response and also thank you for your consideration.

Yours sincerely,
{Your Name}

Leave Application for Marriage 

2nd February 2021 

Subject: Leave Application for Marriage 

Respected Sir/ Ma’am 

This is to notify you that I am getting married on 21st March 2021 for which I will be needing leaves for 30 days. The wedding will be held in my hometown, that is, Lucknow. Since the date is around the corner, I would request you to grant me leave from 1st March to 31st March 2021 as I have to look out for certain arrangements and travel to Lucknow. I will be joining back on 1st April 2021, meanwhile, I have requested Aakriti to manage emergencies on my behalf. 

Thanks for your support and consideration.  

Best
Rashi Khanna
Sales Executive

Leave Application For Covid – 19

As the world is going through a global pandemic offices are shifted from organization halls to home study rooms. Thousands are getting infected every day in India after the second wave. At the time of covid – 19, you need a proper rest for a quicker recovery. If you are someone who is infected by Covid – 19 and need to apply for a leave, here is a leave application for Covid – 19.

Bereavement Leave

A Bereavement Leave is a leave application for up to 4 weeks at 100% of your base salary, for a total of 20 working days in the event of the death of a loved one. Bereavement Leave is usually a paid leave. It can also be used during the grave illness of family members.

Leave Application due to Death of Family

Emergency Leave Application 

2nd February 2021

Subject: Emergency Leave Application 

Respected Ma’am/ Sir 

It is with regret that I am requesting your emergency leave for today as my mother has met with a sudden accident. She has been taken to the hospital by the locals along with my elder brother. As my brother and mother reside in Bangalore, I will be rushing to their place today. 

Thus, I would request you to grant me leave for 3 days, that is, 3rd; 4th and 5th February 2021. I will surely join back my duty on 6th February 2021. On my behalf, I’ve asked Ritu casino en ligne to check on my teammates. In case of any queries regarding my work or emergencies, you can contact me on my mobile. I deeply regret the inconvenience caused by this. 

Thanking You 

Yours Sincerely 
Radhika Madaan
Manager- Sales

Half-Day Leave Application

Application for Eye Surgery

To: kabir@gmail.com

Subject: Leave Application for Eye Surgery

Sir,  I am writing this mail to bring this to your notice that I have to undergo a minor eye surgery which is scheduled for 23rd January. I will be unable to come to the office till 30th January 2020 and will rejoin positively by 31st January. I am ensuring that all of my work for the week gets completed before I leave. If anything remains, it will be taken care of by my colleague Green. I would be more than obliged if you accept my application and grant me leave for the above-mentioned dates.  Thank You Best, Akash Gupta

Leave Application To School for Going Out of Station

To,  The Principal  Leverage Edu School 13th October 2020 Subject: Leave Application For 4-Days Respected Ma’am, I am a student of class IXth D in your school. I would like to inform you that I have a family event in Hyderabad and hence ill be going to attend it along with my family. I won’t be able to attend school from 15th-18th October 2020. I request you to grant me permission on account of the reasons mentioned above. I’ll ensure that all my missed school work will be completed as soon as I return. Please consider the above. Thank you. Yours Obediently, XYZ

Leave Application Email

While millions of leave applications are written every day, most of the office applications are written through emails. So, let’s check out the Leave Application in Email format:

To: (email address of the employee)

Subject: Half-day leave

Sir,  This is to inform you I have to take a half-day leave on 19th July 2021 for a yearly gynaecologist checkup. The appointment is at 3:00 PM, I will complete my half-day working horse by 1 and leave for the clinic. I will try to wrap up most of my work. Thank YouYours SincerelyName/Post

To: (email address of the employee)

Subject: One week’s leave

Sir,  I would like to request a one-week leave from 10th June to 17 June 2021. I am going to Goa for a week, I want to avail my annual leaves. I have informed my team about it and my daily tasks will be allocated accordingly for one week. I will join back on 18the June 2021, Friday. I will be available on call in case of an emergency you can get in touch with me. Thank YouYours SincerelyName/Post

To: Yamini@abc.com

Subject: Leave Application

Hi, This is to bring to your notice that ______ (add a personal reason for leaving such as my brother is getting married on ____) and I would be on leave from ______ to _______. I have briefed the team about this and allocated the work accordingly. In case of emergency, you can contact me but it won’t be possible for me to come to the office. I would be obliged if you accept my application. Thank you. Regards Seema Garg

Tips to Write a Perfect Leave Application

• Use a formal tone while explaining the reason for taking a leave.
• Write in simple language without using jargon.
• Proofread the application before sending it.
• Keep it to the point.
• If you are sending this application as a parent, then specify the relationship.

FAQs

Thus, we hope that this article has familiarised you with the elements of a leave application and how to write one. Planning to study abroad? Sign up for a 30-minute counselling session with our experienced mentors at Leverage Edu and we’ll provide you with the necessary guidance to advance further in your professional journey!

Whether you are a school student or an employee, writing a leave application is a skill that you must know about. While we know that one needs to keep a formal tone as well as a precise structure, there are many elements of this document that often get overlooked. Further, it is important to comprehend the format and its key components so that you can jot it down in a well-written way. Through this blog, we aim to bring you a detailed guide on the structure, format, and components of a leave application along with some helpful samples.

What is a Leave Application?

The medium through which you formally inform your office management or school administration about your absence is referred to as a Leave Application. The format, details, and elements of the application can vary based on whether you are in school, college, or office. The skill of drafting this document is much more helpful during your professional journey as you might need to take a day off from work.

Must Read: Letter Writing – Format, Samples & Tips

What is a Leave Letter?

A leave application letter is a formal notification of your absence from your office, school, college or any other professional space. The difference between an application and a letter is minute, leave application can be faxed, an email, or a letter. A specific format for it is considered to be a leave application letter.

Also Read: How to Write an Application to the Principal?

Points to Remember Before Writing an Application for Leave in English

1. Addressing or extending a greeting to the recipient
2. Topic line
3. Cause of departure
4. Required number of leaves
5. Specifics about your pay at work
6. Contact details
7. Signature and name

Types of Leave Application

The types of leave applications will mainly depend on your reasons. Some of the commonly used forms are as follows:

• Sick Leave
• Casual Leave (For family emergencies, personal issues, etc.)
• Annual Leave
• Study break
• Vacations
• Short Trip
• Urgent work
• Maternity/Paternity Leave
• Half-Day Leave
• One-Day Leave

Also Read: Bonafide Certificate: Format, Application & Documents

Leave Application Format

Now that you know its elements as well as types, the next step is to get familiarised with its format. Whether you are writing the application as a school student, employee or intern, there is generally a simple format that one needs to follow. The leave application letter format is as follows:

Major Elements

There are some specific characteristics of a leave application that one must know about. Following are these key elements which you have to include in your application:

• Salutation
• Subject/Purpose
• Body of Content (Must Include: Reason for the Leave, Prospective Dates, Work Plan/Delegation)
• Contact
• Name of the Sender/Signature

Also Read: Experience Letter

Reasons

Mentioning the reasons for absence is a crucial part of the application. These refer to why we write the application and what is it for. Here are some of the major reasons for leave application:

• Health-related issues such as sick leave, leave for surgery, etc.
• Maternity leave
• Family emergency
• Going out of the city
• Personal reasons (attending a marriage, family function, for personal tasks, etc.)

Also Read: Statement of Purpose: Format, Samples and Tips

What to Include?

Now that you are familiar with the types and format, let us have a look at the details that need to be mentioned in an application:

Paragraph 1
Begin with providing your necessary details to the concerned person (to whom you are addressing it) and inform them about why and when you need the leave. Try to keep a formal tone and the content as precise as possible. Do not write lengthy paragraphs.

Paragraph 2
This part is mainly for employees as you will be expected to provide the current status of your work projects. You can suggest your manager hand over the work to any of your team members. In this part of the application, you mainly have to elaborate on how you will be compensating for your absence, i.e. either by finishing up the work before leaving or delegating it to someone. by the issue and mention this issue in detail.

Paragraph 3
Concluding the document, pay your gratitude to the employer for considering your application and greeting them with a sincere ‘Thank You’. Also, you can mention your phone number for any emergency as well.

Also Read: Create a Cover Letter for Fresher Like a Pro

How to Write a Leave Application for School?

As there are different types of leave applications for various purposes, it might be confusing to write an application for leave that fits your aim. The quintessential elements are:

1. Subject
2. Reason for Taking the Leave
3. Period you are taking the leave for
4. Contact Information
5. Any additional documents should be enclosed.

Once you have all these details ready, you can move toward drafting the application. Make sure that it is written in a formal tone and adheres to straightforward explanations without elaborating details too much.

Also Read: LOI

Also Read: How to Write a Motivation Letter?

Leave Application for School

It should be genuine, and brief and must include sufficient reasons to justify your absence. Adding dates, days and duration is very important to keep the entire process transparent. Here is a sample school application:

Also Read: Letter to the Editor

How to Write Leave Application for Office?

To write an official application for leave, you need to simply write down your manager’s name on the top left side followed by your name and position. Then, add a subject and the main body beginning with “This is to bring to your kind notice” or “This is to inform you that” and then mention the reason for taking leave from work. Here are the key points to include in an office leave application:

• Salutation
• Subject (Leave for Personal Tasks or any other reason)
• Mention the reason for leave
• The number of leaves you require with particular dates
• Work plan or delegation of your tasks to other team members during your absence
• Contact details
• Signature

Here is a leave letter for office:

Also Read: Relieving Letter Format

Leave Application for Office

Here is a sample letter for personal reasons such as attending a marriage, family function, etc.

Also Read: Bonafide Certificate: Format, Application & Documents

Samples for Leave Applications

Following are the top samples for leave applications:

One Day Leave Application

Medical Leave Application

Looking for a leave letter for fever? Here is a sick sample:

Here is a sick leave application sample for the office:

Leave Application to Principal

College Leave Application

Annual Leave Application

Subject: Annual leave application

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to let you know that I need a long-term leave. Thus, I would like to avail my full annual leave allotment as I have my complete yearly leave allowance.

I request you to consider my leave application for thirty days as I am planning for an international vacation with my family. I would like to avail the leaves from {start date} to {end date}.

I have delegated my current project to {the person’s name}. He/she very well understands my project and is capable of handling the task without any difficulties. It is only the final part that is left to be carried out by him/her.

During the days of my absence from the office, I can be reached at {email address/contact number}.

I will return to the office on {date}. In case I want to resume the work sooner or later than the stated date, I will let you know well in advance.

Yours Sincerely,
{Your Name}

Maternity Leave Application

To: abc@ijk.com

Subject: Maternity Leave Application

Dear Mr./Mrs. I am writing this email to apply for maternity leave as per the organizational guidelines and policies for female employees. My due date is ____ and I want to avail the leaves for the upcoming ___ weeks (mention number of weeks) starting from _____ (starting date) as suggested by my doctor. I have entrusted ______ (colleague’s name) with all my responsibilities for the leave period. The letter from my doctor confirming my medical details is enclosed below.  I request you approve my maternity leave application for the aforementioned period. Thanks and Regards, _______(Name)

Paternity leave Application

Subject: Paternity leave application

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to let you know that my wife is in the final stage of her pregnancy and the due date is fast approaching.

Since this is going to be our first baby, I am way too excited to see my child and desire to be with her during the delivery and a couple of weeks post the delivery.

As we stay alone and my parents are going to join us in a few weeks, I request you to grant me leave for 30 days, beginning from the {date}.

I have transferred the important duties to my associate {name of the person}, and he/she will look after the tasks until I get back to work.

I hope you understand my situation and authorize my paternity leave as soon as possible.

Thanks and regards,
{Your Name}

Vacation Leave Application

Subject: Leave application for a family vacation

Dear Mr./Mrs. {Recipient’s Name},

I am writing to request your approval for a 10-day leave for my planned vacation. I would like to take my vacation during the summer from {start date} to {end date} to take a cruise trip through the Bahamas with my wife and kids.

I feel incredibly confident that the rest of the team should be able to continue excellent work during my absence.

I look forward to your response and also thank you for your consideration.

Yours sincerely,
{Your Name}

Leave Application for Marriage 

2nd February 2021 

Subject: Leave Application for Marriage 

Respected Sir/ Ma’am 

This is to notify you that I am getting married on 21st March 2021 for which I will be needing leaves for 30 days. The wedding will be held in my hometown, that is, Lucknow. Since the date is around the corner, I would request you to grant me leave from 1st March to 31st March 2021 as I have to look out for certain arrangements and travel to Lucknow. I will be joining back on 1st April 2021, meanwhile, I have requested Aakriti to manage emergencies on my behalf. 

Thanks for your support and consideration.  

Best
Rashi Khanna
Sales Executive

Leave Application For Covid – 19

As the world is going through a global pandemic offices are shifted from organization halls to home study rooms. Thousands are getting infected every day in India after the second wave. At the time of covid – 19, you need a proper rest for a quicker recovery. If you are someone who is infected by Covid – 19 and need to apply for a leave, here is a leave application for Covid – 19.

Bereavement Leave

A Bereavement Leave is a leave application for up to 4 weeks at 100% of your base salary, for a total of 20 working days in the event of the death of a loved one. Bereavement Leave is usually a paid leave. It can also be used during the grave illness of family members.

Leave Application due to Death of Family

Emergency Leave Application 

2nd February 2021

Subject: Emergency Leave Application 

Respected Ma’am/ Sir 

It is with regret that I am requesting your emergency leave for today as my mother has met with a sudden accident. She has been taken to the hospital by the locals along with my elder brother. As my brother and mother reside in Bangalore, I will be rushing to their place today. 

Thus, I would request you to grant me leave for 3 days, that is, 3rd; 4th and 5th February 2021. I will surely join back my duty on 6th February 2021. On my behalf, I’ve asked Ritu casino en ligne to check on my teammates. In case of any queries regarding my work or emergencies, you can contact me on my mobile. I deeply regret the inconvenience caused by this. 

Thanking You 

Yours Sincerely 
Radhika Madaan
Manager- Sales

Half-Day Leave Application

Application for Eye Surgery

To: kabir@gmail.com

Subject: Leave Application for Eye Surgery

Sir,  I am writing this mail to bring this to your notice that I have to undergo a minor eye surgery which is scheduled for 23rd January. I will be unable to come to the office till 30th January 2020 and will rejoin positively by 31st January. I am ensuring that all of my work for the week gets completed before I leave. If anything remains, it will be taken care of by my colleague Green. I would be more than obliged if you accept my application and grant me leave for the above-mentioned dates.  Thank You Best, Akash Gupta

Leave Application To School for Going Out of Station

To,  The Principal  Leverage Edu School 13th October 2020 Subject: Leave Application For 4-Days Respected Ma’am, I am a student of class IXth D in your school. I would like to inform you that I have a family event in Hyderabad and hence ill be going to attend it along with my family. I won’t be able to attend school from 15th-18th October 2020. I request you to grant me permission on account of the reasons mentioned above. I’ll ensure that all my missed school work will be completed as soon as I return. Please consider the above. Thank you. Yours Obediently, XYZ

Leave Application Email

While millions of leave applications are written every day, most of the office applications are written through emails. So, let’s check out the Leave Application in Email format:

To: (email address of the employee)

Subject: Half-day leave

Sir,  This is to inform you I have to take a half-day leave on 19th July 2021 for a yearly gynaecologist checkup. The appointment is at 3:00 PM, I will complete my half-day working horse by 1 and leave for the clinic. I will try to wrap up most of my work. Thank YouYours SincerelyName/Post

To: (email address of the employee)

Subject: One week’s leave

Sir,  I would like to request a one-week leave from 10th June to 17 June 2021. I am going to Goa for a week, I want to avail my annual leaves. I have informed my team about it and my daily tasks will be allocated accordingly for one week. I will join back on 18the June 2021, Friday. I will be available on call in case of an emergency you can get in touch with me. Thank YouYours SincerelyName/Post

To: Yamini@abc.com

Subject: Leave Application

Hi, This is to bring to your notice that ______ (add a personal reason for leaving such as my brother is getting married on ____) and I would be on leave from ______ to _______. I have briefed the team about this and allocated the work accordingly. In case of emergency, you can contact me but it won’t be possible for me to come to the office. I would be obliged if you accept my application. Thank you. Regards Seema Garg

Tips to Write a Perfect Leave Application

• Use a formal tone while explaining the reason for taking a leave.
• Write in simple language without using jargon.
• Proofread the application before sending it.
• Keep it to the point.
• If you are sending this application as a parent, then specify the relationship.

FAQs

Thus, we hope that this article has familiarised you with the elements of a leave application and how to write one. Planning to study abroad? Sign up for a 30-minute counselling session with our experienced mentors at Leverage Edu and we’ll provide you with the necessary guidance to advance further in your professional journey!