Letter to the Editor: Format and Samples

Letter to the Editor

Letter writing is an integral part of written English papers. This skill is taught in schools, clearing up many aspects of letter writing like informal and formal letter format, their structure and intent of use. It is also crucial when students brush up their English for Competitive Exams like IELTS and TOEFL. Among various topics that are a part of formal letter writing, letter to the Editor is one of the most important and popular topics of all times. Considering its importance in academic as well as proficiency tests, let us understand it more closely through this blog!

What is a Letter to the Editor?

A Letter to the Editor is a formal comprehensive letter, addressed to the Editor of a certain publication/magazine/newspaper with an intent of complimenting, critiquing, informing, or communicating a certain piece of information. These letters are a part of the standard curriculum of written English, taught to middle and high school students. This is a particularly useful short composition in the form of written letters and emails is always appreciated in an organisation. It reflects the writer’s personality and mannerisms, as well as written vocabulary. This letter is generally short, with a citizen raising some concern in front of the Editor of a big organization, hoping it gets highlighted in the papers. 

Useful Tips for Writing a Letter to the Editor

Here are a bunch of tips that would be useful in writing a formal letter, more specifically a letter to the Editor:

  • Try to keep formal compositions precise and to the point.
  • Be respectful in the language and salutation you choose to use.
  • Do not make extremely polarised, discriminant or biased personal comments.
  • Giving recognition to the organisation is a feature of a good formal letter.
  • Never write very long sentences while composing a letter. It may get confusing and increases the chances of errors.

Now that you know the format of the Letter to the Editor,
you may also want to learn how to write a joining letter!

Format of Letter to the Editor

Formal letters format do not vary much in general, be it a Letter to the Editor, Principal or Internship request letter. Here is the standard format of a Letter to the Editor, with the required spaces given as per format.

Address of the Sender: This segment includes the address of the person sending the letter addressed to the Editor. It can be an office or residential address, as the question specifies.

Date of Letter: The date on which letter was addressed to the Editor. This date must be accurate as it serves as a point of reference at many points.

Designation: The designation of the person receiving the letter. In case of a Letter to the Editor, this is generally filled in as “The Editor”.

Address of the Receiving Editor: This must include the office address of the Editor, as well as the name of the organization to which he or she belongs.

Letter Subject: Letter subject must reflect the objective of writing the letter in very few words. It must be concise, as written in a way so as to cover everything the sender deems necessary.

Salutation: This part reflects the courtesy of an individual, hence is extremely important. The writer should use words like Madam, Sir, Miss, or a salutation of both sexes in case of information ambiguity.

Body: Body of a letter is the main point of all its contents. It is generally divided into three sub-sections, namely- Introduction, Content and Conclusion.

Introduction- Gives a brief abstract of the content to follow.
Content- Includes the main details and subject matter of the letter.
Conclusion- This part concludes the information to provide a summary and give fluidity to the whole content.
A letter appears better structured if the writer adheres to this sequence of writing. 

Complimentary Conclusion: This part should add a kindly reminder for the Editor to take the appropriate action if any needs to be taken or give an appropriate conclusion to the main content.

Name of the Sender: The name or signature of the person who addressed the letter is required to add reliability to the letter and the information provided.

Sender’s Designation: If the sender belongs to any organization, he or she may choose to add their designation right below their name or signature.

Sample Letter

To help you understand the structure of a Letter to the Editor better, here is a sample letter, addressed to the Editor with arbitrary details.

Q1: Write a letter to the Editor of The Times Newspaper, highlighting increasing technological addiction among the youth.

24D, Block 4
Defence Society
New Delhi

24th June 20xx

The Editor
The Times
New Delhi

Subject: An appeal against rising tech addiction among the youth

Sir,

With great admiration and belief in the columns of your newspaper, I seek to bring to your kind notice the fast-growing menace of tech addiction and resultant health scares among the youth of our country. 

Today, we are able to enjoy some of the most convenient gadgets to have ever existed, which offer far more information and sources of entertainment than any other. As a result, the upcoming generation has been becoming increasingly information-heavy. The number of hours an average person spends in gaining new information, whether wanted or unwanted, is fast increasing, with a screen in front of our eyes showing us new wonders every minute. And on top of that, the wonders are as per choice and preferences. All this temptation often leads young children to spend much more time on these gadgets than what’s healthy. And even though we may not realise it instantly, it levies a huge load of tiredness on our brains and eyes, often leading to inexplicable stress and irritability. 

Hence, through the pages of your esteemed newspaper, I would like to appeal to the youth worldwide to maintain a balance of all spheres of life to fully enjoy it.

Thanking you in anticipation
Yours sincerely,
ABC

Learn how to write a resignation letter for higher studies with our exclusive blog!

22/A
D.L. Roy Street
Kolkata
8th September 2020

The Editor
The Times
New Delhi

Subject: An appeal to not neglect stray animals during the Covid19 pandemic

Sir/Madam,
With great admiration and belief in the columns of your newspaper, I seek to bring to your kind notice that in the current pandemic situation in the country and the world, stray animals, especially dogs and cats which stay in the streets around us are suffering due to lack of people who feed them.

Today, we are amidst a terrible pandemic, where many of us are without jobs or working from home and going out seems like a taboo. Due to this, many of us who would usually feed stray animals in our neighbourhood have stopped doing so, especially due to the spread of fake news that covid can spread through animals. As a result, many of these strays are dying from a lack of food, and the continuing pandemic may be witness to more such deaths if we do not do anything about it.

Hence, through the pages of your esteemed newspaper, I would like to appeal to the people of our country and the world, to help these animals survive through this unfavourable situation by stepping up to make sure that they are fed.

Thanking you in anticipation
Yours sincerely,
ABC

New Mehrauli Road
Munirka
New Delhi

11th September 2020

The Editor
The Times
New Delhi

Subject: An appeal to raise concern about reckless driving

Sir/Madam,
With great admiration and belief in the columns of your newspaper, I seek to bring to your kind notice that road accidents have become an everyday occurrence in our city, as also in cities all over the country.

Reckless driving is a serious issue, which takes away many innocent lives in the country every year. A large number of accidents are caused by people driving recklessly after being drunk, as also by people who fail to follow traffic rules, either deliberately or otherwise. I was a witness to one such accident a few weeks ago, where a lady crossing the road was hit by a car. Although she survived the accident, she was grievously injured. Unfortunately, such episodes happen every day.

Hence, through the pages of your esteemed newspaper, I would like to appeal to the people of our country to refrain from engaging in reckless driving and urge them to diligently follow traffic rules. This can help save a lot of innocent lives.

Thanking you in anticipation!

Yours sincerely,
ABC

New Mehrauli Road
Munirka
New Delhi

26th September 2020

The Editor
The Times
New Delhi

Subject: An appeal to raise a concern about the improper disposal of protective masks

Sir/Madam,

With great admiration and belief in the columns of your newspaper, I seek to bring to your kind notice that face masks, which are used extensively for individual protection against Covid-19, are being disposed off in improper places by a section of people.

With the concerns surrounding the spread of Covid-19 along with the extensive efforts of the government to create awareness about the necessity of protective measures, face masks are being used by more and more people to protect themselves from the disease. While this is a good thing, the problem arises with the careless throwing of these masks in places such as roadsides, water bodies etc. by people ignorant of the harm it can cause.

Hence, through the pages of your esteemed newspaper, I would like to appeal to the people of our country to refrain from carelessly throwing their used masks since it increases the chances of people being infected by unintentionally coming into contact with it. Instead, masks should be disposed of in designated places with proper safety measures.

Thanking you in anticipation
Yours sincerely,
ABC

Hope this covers all your requirements regarding how to compose a Letter to the Editor. In case you have any more queries and doubts, regarding the topics covered in language proficiency tests, get in touch with Leverage Edu experts. You can also sign in for test prep at our exclusive online platform Leverage Live!

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