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Paternity leave is granted to the male employee of an organisation immediately after the delivery of a baby. In India, government employees are granted up to 15 days of paternity leave under the Central Civil Services (Leave), 1972. As a father, you must remember that this leave can only be granted if you are about to have a baby or your baby is younger than 6 months.
Contrary to this, there is no provision for paternity leave in the private sector. The policy of leave provided varies from company to company. Hence, it is best to check with the Human Resources Department of an organisation regarding the guidelines. Keep reading to know more about the paternity leave application format and the paternity leave application samples.
Table of Contents
Paternity Leave Application Format
Below is the format for the paternity leave application. Employees need to include these details while writing the application.
- Sender’s name and address: Start by writing your name and address.
- Date: Specify the date you are writing the application
- Receiver’s name and address: The next step is to include the receiver’s name and the organisation’s address. For example, you can write the name of your manager/HR and write the XYZ organisation address.
- Subject: In the subject line the employee can add the reason for the application. For example, an application for paternity leave.
- Salutation: Here you have to address the reader. For example, Respected sir/ma’am
- Main Body: In the main body of the letter you will have to include all the details. For example, when are you expecting the child, the number of days you will require the leave, and the date you will be joining the company.
- Thank the Reader– Finally thank the reader, sign the document, and write your name, employee ID, designation and contact details.
Also Read: Leave Application for Office
Tips for Writing a Paternity Leave Application
Below are the tips that the employee can use to write a Paternity Leave Application:
- A lengthy letter looks unprofessional. Hence, it is best to keep the main content to the point.
- Don’t forget to mention the leaves you want to take the leaves and also the date you will be rejoining.
- Taking the leave during early stages of pregnancy will be beneficial. Hence, plan out your leaves accordingly.
- In the main body of the letter state the reasons, you need to be there for the child.
- Finally, ensure that your application is approved.
Also Read: Formal Letter: Format, Types, Samples
Samples of Paternity Leave Application
Please find some samples for the paternity leave application.
Paternity Leave Application: Sample 1
[Name of Receiver] [Address of Employee] Rohan Sharma 123 Green Valley Apartments Sector 12, New Delhi, 110075 19th December 2024 To Mr. Arjun Mehta HR Manager ABC Pvt. Ltd. Plot No. 45, Cyber City Gurgaon, Haryana, 122001 Subject: Application for Paternity Leave Dear Mr. Mehta, I hope this message finds you well. I am writing to formally request paternity leave as my wife is expecting our baby around [mention due date, e.g., 25th December 2024]. I would like to take 10 days of leave starting from [start date, e.g., 24th December 2024] to [end date, e.g., 2nd January 2025] to support her and care for our newborn during this special time. I have ensured that my current tasks are organized, and I will coordinate with my team to ensure a smooth workflow in my absence. Please let me know if any additional information or documentation is required to process my leave request. Thank you for your understanding and support. I look forward to your approval. Yours sincerely, Rohan Sharma +91 9876543210 |
Paternity Leave Application: Sample 2
| [NaAmit Verma 56 Rosewood Colony Lal Bagh, Lucknow, 226012 19th December 2024 To Ms. Neha Kapoor Team Lead XYZ Corporation B-12, Industrial Area Lucknow, Uttar Pradesh, 226010 Subject: Application for Paternity Leave Dear Ms. Kapoor, I am writing to inform you that my wife is due to deliver our baby on [mention date, e.g., 22nd December 2024]. I would like to request paternity leave for a period of [mention duration, e.g., two weeks], starting from [start date, e.g., 21st December 2024] to [end date, e.g., 4th January 2025]. I have planned my tasks to ensure that all urgent work is completed before my leave. I am also happy to brief a colleague or provide any support for a smooth transition during my absence. Thank you for considering my request. I appreciate your understanding and look forward to your approval. Yours sincerely, Amit Verma +91 9988776655 |
Also Read: Application for Sick Leave – Format and Sample
Paternity Leave Application: Sample 3
| Rahul Singh Flat No. 304, Sunrise Residency MG Road, Pune, 411001 19th December 2024 To Mr. Sanjay Deshmukh Manager LMN Tech Solutions IT Park, Hinjewadi Pune, Maharashtra, 411057 Subject: Request for Paternity Leave Dear Mr. Deshmukh, I am pleased to share that my wife is expecting our child, and the due date is [mention date, e.g., 23rd December 2024]. In light of this, I would like to request paternity leave from [start date, e.g., 22nd December 2024] to [end date, e.g., 5th January 2025], totaling [mention duration, e.g., two weeks]. I have made arrangements to ensure that my responsibilities are managed during my absence and have briefed [colleague’s name, if applicable] to handle any urgent matters. Please let me know if any formalities are required from my side. Thank you for your understanding and support. I look forward to your approval. Yours sincerely, Rahul Singh +91 9123456789 |
FAQs
A. Employees can ask for paternity leave after going through the company’s policies, determining the number of leave they would need, and informing the employer about the same in a paternity leave application. Employees can also attach the medical report as proof.
A. In India, paternity leave is applicable for government employees. It is granted for a period of 15 days.
A. The paternity leave can be applied for within 8 weeks after the birth of a child. No employee can claim a leave before the birth of a child. For paternity leave, employees can write a paternity leave application.
It is provided to male employees who have fewer than two children. It is not usually refused. It may be given for up to 15 days during the wife’s confinement, i.e. up to 15 days before or up to 6 months after the child’s birth.
Paternity leave, particularly longer leaves of several weeks or months, can foster parent-child bonding, better child outcomes, and even boost gender equality at home and at work. Paid parental leave for both fathers and moms is a significant benefit to working families.
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