Message Writing: Examples, Format & Samples

Message Writing

The English syllabus for secondary-level education until the 10th grade aims to form a good foundation for writing, reading and comprehension amongst students. From letter and article writing to message and email writing, there are a multitude of topics that focus on furnishing the student’s writing skills as well as their understanding of the tone and format for drafting a written document in every situation. One such topic under the section of writing skills is Message Writing which equips students with the knowledge of forming the right tone as well as content for a message. Through this blog, we will take a look at what this topic entails, the format that is usually followed as well as some samples to understand it better.

Understanding Message Writing

A message refers to a brief piece of information which you write down for a person when you cannot contact them directly. For instance, when you were not at home, your friend called and informed your sister about the cancellation of a plan for the next day. So, your sister will leave you a message before going out to inform you about your friend’s call. Messages can be passed through different mediums, be it phones, texts or emails. But for school students, a generic form of message writing is included under the English syllabus. For this type of writing, they get to learn about retrieving and interpreting information through the conversation given. Then, they are taught about writing the basic inputs into a well-drafted format.

What is the Format of Message Writing?

Since message writing is an essential part of the writing section in English exams, students are advised to follow a uniform format. Otherwise, you can lose marks for wrong formatting. Let’s take a quick view of the generic format for message writing in schools:

Format of Message Writing

Message Writing Format
Message Writing Format

Here are the key elements you must include in message writing:

  • Heading: You should begin with writing the heading as ‘MESSAGE’ in capital letters. It is supposed to be written in the centre at the top. 
  • Date: On the left-hand side of the page, you have to write the date in expanded form.
  • Time: Though it is mandatory to mention the time in a message, there is no specification for its placement as it can either be mentioned on the left under the date or on the right side adjacent to it. 
  • Body: It is the main passage, wherein you need to mention all the essential information. Do not use lengthy sentences, keep it short, precise and within 150 words. 
  • Sender: After writing the necessary information, the sender’s name comes at the end on the left side. 

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Word Limit

It is essential for students to stick to the given word limits in order to get full marks for message writing questions. The standard word limit set by CBSE for such questions is 50 words. Make sure you are covering all the essential points within the word limit. 

Message Writing Tips and tricks

Here are a few message writing tips and tricks to help you ace such questions: 

  • While answering message writing questions, make sure that the language you are using is readable and to the point. Avoid using bulky sentence and complex words that make the overall content difficult to comprehend. 
  • Stick to the given word limit which is 50 words. 
  • Avoid adding unnecessary details and keep the content concise. 
  • Plan the overall content before you start writing it. Cover all the aspects of the question and try to follow a similar sequence of events as mentioned in the question. 
  • Do not use long sentences in your answer. 
  • Cross checking is very important. After completing your entire write up, read it again, check the typing errors and grammatical mistakes to upscale the quality. 
  • Avoid using indirect or reported speech throughout the message.

Examples for Message Writing

Here are some of the distinct examples of message writing from which students can learn about how to appropriately draft the content for different kinds of situations.

1. You are Ritu. Your mother had recently gone for a health checkup. You received a call from the assistant doctor regarding the result of her reports. Since you have to go out, you leave a message for her. Draft a message regarding the same in not more than 50 words. 

Dr Kaushik: Is this A/24, Geeta Colony?
You: Yes. May I know who is calling?
Dr Kaushik: I am Dr Priya Kaushik calling from Central Diagnostic Centre. I would like to speak to Mrs Sneha.
You: She is not at home right now.
Dr Kaushik: Could you please tell her that I have seen all her test reports. They do not show any serious problems and if there would be no improvement, we might take some more tests. I advise her to continue the same set of medicines for a week and I have fixed her appointment with the cardiologist for four o’clock at the Christ Hospital. She must reach there on time with all her reports.
You: Thank you, Doctor. I will convey her the same.

20th January 2020
—–
Dear Mom

Dr Priya Kaushik called to inform that your test reports are fine. She informed that some tests will be also be conducted there is no improvement. Dr Kaushik has fixed an appointment with the cardiologist at the Christ Hospital. You have to be there by 4 pm positively with all
your test reports.

Ritu

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2. You are Simran. Your brother is not at home. You received a call from his friend regarding the cancellation of dance class. Since you have to go out, you will leave a message for him. Draft a message about the same in not more than 50 words.

Raj: Hello! Is this 25-A/12, Kamla Nagar?
Simran: Yes. May I know who’s calling?
Raj: I am Raj, Samar’s friend. Can I talk to him?
Simran: He has gone to the market with mom and forgot his mobile here. Can I pass a message?
Raj: Sure. I called to tell him that today’s class is suspended as our teacher had to go for a family emergency. The cancelled class will be held on Sunday. Please inform him of the same.
Simran: Oh! Sure. I will. Thank you.
Raj: You’re Welcome. Bye.

Message

21st January 2020
—–

Dear Samar
Your friend Raj from your dance classes called and informed me that today’s dance class is
cancelled because the teacher has a family emergency. It will now be held on Sunday. 

Simran   

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Practice Questions

Now that you are familiarized with the format and elements, here are some important questions for practicing your message writing skills:

  • You are Ritvik/Ritika. You stay in the college hostel and share a room with Manish/Manisha. You are going to get a health check up since you haven’t been feeling well since the morning. Your roommate’s classmate came a while ago and asked you to tell Manish/Manisha that they need their maths notebook back. Draft a message telling your roommate about the same.
  • You receive a phone call from your dad’s office in his absence and have the following conversation with the speaker.

    Mr Sharma: Hello, Mr Anand?
    Yourself: Hello, Dad is not at home, may I know who’s calling?
    Mr Sharma: I am Ramesh Sharma, your Father’s assistant at his office.
    Yourself: Hello, Mr Sharma. He is not at home. Do you have a message for him?
    Mr Sharma: Yes. Please inform him that the 10 am meeting in the morning has been rescheduled to 12pm.
    Yourself: Okay, Uncle. I will tell Dad once he comes back.

  • Take a look at the following notes from the notepad of Ms Meena Krishnan, Principal of R M Public School, Delhi. As her assistant, you have to draft a message on her behalf to Mr. Ram Sharma, the Vice Principal of the school.

    Notes

    -Meeting at 10.30 am in the Principal’s office
    -Topic of Discussion: Interschool Sports Meet
    -Review of preparations
    -Another meeting at 11.30 with the coordinators and in charge to check the progress of sports meet preparations.

Thus, we hope that this blog has helped you understand what message writing is and how you can efficiently prepare for it. If you are planning to pursue a diploma after completing 10th or feel clueless about which stream to choose in 11th, sign up for a 30-minute free career counselling session with our Leverage Edu and we will provide you with all the guidance and assistance you need to sail through the foundation years of your academic journey.

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