Medical Leave Application for College: Format, Samples, Tips to Write

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Are you looking for the correct format for a medical leave application for college? During college life, there would be times when a student will seek a medical leave due to illness or some personal reasons. But students nowadays do not follow the correct format for medical leave applications in college. This happens because they are more involved in short messages or text messages. Writing a proper sick leave application in the right format is important to get your medical leave approved. So, this blog is going to help you with the format, samples, and tips to write a medical leave application for college students. 

Also Read: Format of Leave Application

How to Write Medical Leave Application for College

For a task as simple as writing a medical leave application, it is important to communicate clearly and respectfully so that the reasons you are stating are conveyed properly and are understood. For this purpose, a structured approached is the way to go. Below mentioned are the steps for the same:

  1. Subject line should be clear: Put a clear subject line that immediately lets the recipient know about the nature of your application.
  2. Properly Address the Application: See to it that the application is addressed to the relevant authority. use formal salutations.
  3. Clearly mention the Reason: Write about your reason of leave specifically. For medical leave, mention the nature of your illness.
  4. Mention the Duration of your Leave: Mention the start and end dates of your leave.
  5. Include supporting Document where necessary: You can attach a doctor’s note in case of your medical leave.
  6. Maintain a Polite and Formal Tone: Maintain a respectful tone all through your application.
  7. Proof Read Your Application: Ensure your application doesn’t have any grammatical errors in it.
  8. Conclude with a Thank You Note: Appreciate the reader for considering your application and thank the reader for the same.

How to Apply for a Medical Leave Application for College?

To apply for medical leave in college, a student must follow a proper format. Students must know to whom he/she is writing the leave letter and must know the designation of the authority. 

The following points will help you know how any student can apply for a medical leave application for college:

  • Check the college policies, for how many days you can take leave for a particular illness and when you need to provide the leave letter. In some cases, you need to provide the medical leave application before going on leave while for some serious illness, you are eligible to provide sick leave after coming back to the college.
  • If a student is taking leave for more than 3 days then, he/she needs to provide the medical documents along with the medical leave application to HOD.
  • In college, long-term medical leave would be approved by the HOD and Director.
  • After gathering the medical documents, you need to draft an application to HOD for medical leave in a proper format.
  • Submit the application and follow-up is necessary to ensure that your medical leave is approved by the college authority or not. 

Also Read: Types of Writing

Points to Consider Before Writing a Medical Leave Letter

A student must keep the following points in mind before writing a medical leave application to his/her respective college authority:

  1. Addressing the concerned person
  2. Subject line
  3. Reason for leave
  4. The number of leaves required
  5. Your details and contact information
  6. Stream and Department with roll number
  7. Name and Signature

Also Read: Formal Letter Format

Format of Medical Leave Application For College

Here is a format for medical leave applications for college students:



[College Name]

[College Address]

[Date in DD/MM/YYYY Format]

Subject line: Medical Leave Application.

Salutation [Dear Sir/Ma’am/HOD/Director],

Introductory Paragraph

Body of the sick leave letter

Closing Paragraph

(Include Closing Complimentary)

Thanking you, 

Yours Faithfully,

Your Name

Your Stream or Department

College/University Roll No


Attach Supporting Documents (if any)

Also Read: Letter Writing Types and Examples

Samples for Medical Leave Application for College

Sample 1

Following is the sick leave application to the class advisor for fever:


The Class Advisor,

ABC College

College Address,

Date: 11 August 2023

Subject: Sick Leave Application

Respected Sir/Ma’am,

I am (your name), one of the students of your class (your stream or department and year of the course. For example B.Tech, II Year). I am writing this application to inform you that I am suffering from (illness, for example, fever). So, I won’t be able to attend the lectures for (number of days you are applying for leave, for example, 2 days) from (starting date) to (ending date). 

I have enclosed the medical certificate and the doctor’s prescription as proof along with this application. Kindly oblige me by checking the documents.

I kindly request you to grant me medical leave for the above specified period considering my health situation. I will be grateful to you if you consider my request.

Thanking You,

Yours Faithfully,

[Your Name]

[Your Stream and Department]

[College Roll no: 164400023]


[Attach the medical certificate and Doctor’s prescription]

Sample 2

Following is a sample for sick leave to the HOD of your college for a long duration.



[College Name]

[College Address]

Date: 12 August 2023

Subject: Medical Leave Application for one month.

Respected Sir/Ma’am,

My name is (include your name), and I am studying in (stream and department, for example, BCom, Final year, Commerce Department). I am writing this leave application to let you know about my health issues. For the past few days, I was not feeling good and have been suffering from a high fever. After some medical tests, I was diagnosed with malaria. 

My doctor advised me to take leave to rest so that I can recover as soon as possible. Hence, I won’t be able to attend college for a month from (start date) to (end date).

I request you to grant me leave for the above-mentioned period so that I can take care of myself. I am attaching the reports, prescription, and doctor’s consultation documents with this leave application as supporting documents. I hope you will consider my request and grant me leave for one month.

Thanking you,

Yours Faithfully,

[Your Name]

[Your Stream and Department]

[Roll number: 164400023]


[Attach medical certificate, medical reports, and doctor’s prescription]

Also Read: Leave Application for Office

Tips To Write Medical Leave Application

Below are some tips for you to write a Medical Leave Application:

  • The subject line should be clear and crisp.
  • Mention the illness or disease.
  • Include supporting documents.
  • Don’t forget to include the date and number of leaves required.
  • Your leave should be genuine.

Also Read: Casual Leave Application

Related Reads:    

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How do I write a leave application for medical issues?

For writing a leave application for medical issues you need to specify the illness, and number of days of leave, and provide supporting documents such as a medical certificate or a valid prescription to the college authority. Stick to the format and be genuine.

What is a medical document for leave?

The medical document for leave is a formal document issued by your health professional which will serve as proof for the college authority that you are genuinely ill and could not attend the lectures for a specified period. The medical document is generally issued by any doctor holding an MBBS or MS/MD degree.

How do you write a medical leave application for college?

The subject line should be clear and crisp.
Don’t forget to include the date and number of leaves required.
Your leave should be genuine.
Mention the illness or disease.
Include supporting documents.

This was all about the Medical Leave Application for college. I hope this information is helpful to you. Let us know if you have any more queries in the comment section. Subscribe for more informative blogs on Leverage Edu.

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