How to Write an Application to the Principal?

Application to the Principal

Writing an application to the principal is an integral part of the English curriculum in school. Students are taught application writing with the intent of familiarizing them with the proper format and composition for a formal application whether it is for a leave, fee concession, stream transfer, to name a few. The art of writing a concise and well-purposed formal application using a respectable language is a skill that can be learnt by understanding its format and structure. This blog brings you a detailed guide on writing an application to the principal, its format and style of writing as well as useful samples.

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What is an Application to the Principal?

An application to the principal can be written for different reasons such as,

  • For Sick Leave
  • For Full Fee Concession
  • For Change of Section
  • For Admission-related queries and concerns
  • For Transfer Certificate
  • For Change of Stream, etc.

While drafting the application letter, you must clearly specify the reason as well as its corresponding factors. For example, if you are writing a leave application, it is important to mention the reason and the number of days you will not be able to attend school. of leave. Make sure that you follow a formal tone of writing and keep it concise.

Things to Keep in Mind

There are certain pointers that can help you in drafting a well-written application. Mentioned below are some useful tips and tricks that can make your application to the principal more appropriate and better to read:

  • The reason for writing the application should be clearly stated in the application. Along with this, related specifications to the reason like the number of days for the leave, factors pertaining to fee concessions, etc. must also be mentioned.
  • The application should be drafted respectfully and shouldn’t be a long read.
  • The grammar, syntax and structure of the application should be correct and free of any errors.
  • The request should be stated lucidly yet in an official manner.

Recommended Read: Job Application Letter

Format of Application to the Principal

The format of the application is an integral part of writing it. It decides the structure that is to be followed when drafting an application to the Principal. Below is the standard format of writing an application to the Principal:

Receiver’s Address
[Mention the person being addressed, i.e. ‘The Principal’ and then the school’s address.] 

Date
[The date on which the application is written. It helps in officially documenting the application.]

Subject
[A short statement reflective of the purpose for which the application is written.] 

Salutation
[Here the addressee is respectfully acknowledged and referred to. You can write ‘Sir’, ‘Madam’ or both in case of ambiguity about the gender of the person being addressed.]

Body of Content
[Mention your name and class]
[State the reason for the application]
[Related factors such as the number of days for a leave (including dates), reason of fee concession, etc.]

[Humbly extend your gratitude towards the principal.
Complimentary Note as a closing acknowledgement for the principal’s time, understanding and patience. This makes the letter more respectful and thereby appropriate.]

Closing Line
[Yours Obediently, Yours Sincerely, etc.]
Name of the Sender with Details
[Conclude the application by mentioning your name with other essential details like class, section, roll no. and any other details.] 

Sample Applications to the Principal

Now that you are familiar with the format, let’s take a look at a sample application to the principal.

Application for Casual Leave

Write an application to the Principal asking for leave for three days because of a wedding you have to attend. 

The Principal
Mary Public School
Gurgaon, Haryana 122XXX

25th June, 20XX

Subject: Application for Leave from [Start Date] to [End Date]

Dear Sir/Madam

I would like to bring to your kind attention that my name is Aman Sharma, Student of Class XI of your school. Next week, I have to attend my cousin’s marriage in Jaipur and I would not be able to attend school from 1st July, 20XX to 3rd July, 20XX. I will rejoin from 4th July, 20XX. I would be highly obliged if you will grant me leave for three days. I shall be really thankful to you.

Thanking you,
Yours Obediently,
Aman Sharma
Class XI
011

Application for Medical Leave

Write an application to the principal asking for a medical leave.

The Principal
Mary Public School
Gurgaon, Haryana 122XXX
8th September, 20XX

Subject: Application for a Medical Leave

Dear Sir/Madam
I would like to bring to your kind attention that my name is Nupur Sharma, a student of Class X of your school. I have been diagnosed with dengue and the doctor has advised me to rest for two weeks in order to recover from it. As a result, I would not be able to appear for the class tests that have been scheduled for next week. I shall be really grateful if you exempt me from appearing for the exams or allow me to appear for them at a later date.

The medical certificate issued by the doctor is attached herewith.

Thanking you,
Yours obediently,
Nupur Sharma
Class X
07

The Principal
Mary Public School
Gurgaon, Haryana 122XXX

26th September, 20XX

Subject: Application for a Medical Leave

Dear Sir/Madam

I would like to bring to your kind attention that my name is Sayani Dutta, a student of Class XII of your school. I have been diagnosed with chickenpox and have been advised complete rest at home by my doctor for ten days. I would request you to kindly grant me leave for the mentioned number of days.
The medical certificate issued by the doctor is attached herewith.

Thanking you,
Yours obediently,
Sayani Dutta
Class XII
18

Application for School Transfer

The Principal
Mary Public School
Gurgaon, Haryana 122XXX
11th September, 20XX

Subject: Application for issuing a transfer certificate

Dear Sir/Madam

I am Ananya Rai, a student of Class IX of your school. With due respect, I want to inform you that my father has been transferred to a new city and therefore I would be unable to continue my studies in this school. I request you to kindly issue a transfer certificate at the earliest so that I can get admitted to a school at the new place of posting.

Thanking you,
Yours obediently,
Ananya Rai
Class IX
14

Hence, we hope that this blog helped you understand the format and structure of writing an application to the principal. Preparing for an English proficiency test? Reach out to our Leverage Edu experts to avail online live sessions, best preparation guides and study material as well as useful tips and strategies to ace your dream score in your chosen language proficiency exam! Register today for a free e-meeting with our experts!

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