Writing an application to the principal is an integral part of the English curriculum in school. Students are taught application writing with the intent of familiarizing them with the proper format and composition for a formal application whether it is for a leave, fee concession, or stream transfer, to name a few. The art of writing a concise and well-purposed formal application using a respectable language is a skill that can be learnt by understanding its format and structure. This blog brings you a detailed guide on writing an application to the principal, its format and style of writing as well as useful samples.
This Blog Includes:
- What is an Application to the Principal?
- Things to Keep in Mind
- Format of Application to the Principal
- Sample Applications to the Principal
- Application for Casual Leave
- Application for Medical Leave
- Application for School Transfer
- Application to the Principal for Sick Leave Written by Parents
- Application to the Principal for Sick Leave by Student
- Application to Principal for Marriage Leave
- One Day Application Leave to the Principal
Check Out: Letter to the Editor
What is an Application to the Principal?
An application to the principal can be written for different reasons such as:
- For Sick Leave
- For Full Fee Concession
- For Change of Section
- For Admission-related queries and concerns
- For Transfer Certificate
- For Change of Stream, etc.
While drafting the application letter, you must specify the reason as well as its corresponding factors. For example, if you are writing a leave application, it is important to mention the reason and the number of days you will not be able to attend school. of leave. Make sure that you follow a formal tone of writing and keep it concise.
Things to Keep in Mind
Certain pointers can help you in drafting a well-written application. Mentioned below are some useful tips and tricks that can make your application to the principal more appropriate and better to read:
- The reason for writing the application should be clearly stated in the application. Along with this, related specifications to the reason like the number of days for the leave, factors about fee concessions, etc. must also be mentioned.
- The application should be drafted respectfully and shouldn’t be a long read.
- The grammar, syntax and structure of the application should be correct and free of any errors.
- The request should be stated lucidly yet in an official manner.
Recommended Read: Job Application Letter
Format of Application to the Principal
The format of the application is an integral part of writing it. It decides the structure that is to be followed when drafting an application to the Principal. Below is the standard format for writing an application to the Principal:
Receiver’s Address [Mention the person being addressed, i.e. ‘The Principal’ and then the school’s address.] Date Subject Salutation Body of Content Closing Line |
Sample Applications to the Principal
Now that you are familiar with the format, let’s take a look at a sample application to the principal.
Application for Casual Leave
Write an application to the Principal asking for leave for three days because of a wedding you have to attend.
The Principal Mary Public School Gurgaon, Haryana 122XXX 25th June, 20XX Subject: Application for Leave from [Start Date] to [End Date] Dear Sir/Madam I would like to bring to your kind attention that my name is Aman Sharma, a Student of Class XI of your school. Next week, I have to attend my cousin’s marriage in Jaipur and I would not be able to attend school from 1st July, 20XX to 3rd July, 20XX. I will rejoin from 4th July, 20XX. I would be highly obliged if you will grant me leave for three days. I shall be thankful to you. Thanking you, |
Application for Medical Leave
Write an application to the principal asking for medical leave.
The Principal Mary Public School Gurgaon, Haryana 122XXX 8th September, 20XX Subject: Application for a Medical Leave Dear Sir/Madam The medical certificate issued by the doctor is attached herewith. Thanking you, |
The Principal Mary Public School Gurgaon, Haryana 122XXX 26th September, 20XX Subject: Application for a Medical Leave I would like to bring to your kind attention that my name is Sayani Dutta, a student of Class XII of your school. I have been diagnosed with chickenpox and have been advised complete rest at home by my doctor for ten days. I would request you to kindly grant me leave for the mentioned number of days. Thanking you, |
Application for School Transfer
The Principal Mary Public School Gurgaon, Haryana 122XXX 11th September, 20XX Subject: Application for issuing a transfer certificate Dear Sir/Madam I am Ananya Rai, a student of Class IX of your school. With due respect, I want to inform you that my father has been transferred to a new city and therefore I would be unable to continue my studies at this school. I request you to kindly issue a transfer certificate at the earliest so that I can get admitted to a school at the new place of posting. Thanking you, |
Application to the Principal for Sick Leave Written by Parents
The Principal
Mary Public School
Gurgaon, Haryana 122XXX
8th September, 20XX
Subject: Application for a Sick Leave
Dear Sir/Madam
I would like to bring to your kind attention that my son/daughter (name), a student of Class X of your school will not be able to attend school for the next few days. She is hospitalized and diagnosed with jaundice.
The medical certificate issued by the doctor is attached herewith for your reference. She/he will attend school from next week as advised by doctors.
Thanking you,
(Name)
(Signature of the parent)
Application to the Principal for Sick Leave by Student
The Principal
Mary Public School
Gurgaon, Haryana 122XXX
8th September, 20XX
Subject: Application for a Sick Leave
Dear Sir/Madam
I Sonal Rajput, am a student of Class X of your school. I have been diagnosed with jaundice and the doctor has advised me to rest for one week. Please grant me leave from (date) to (date).
I have attached the medical certificate issued by a doctor for reference. I will resume my classes from (date)
Thanking you,
Yours obediently,
Sonal Rajput
Class X
07
Application to Principal for Marriage Leave
The Principal
Mary Public School
Gurgaon, Haryana 122XXX
8th September, 20XX
Subject: Application for a Marriage Leave
Dear Sir/Madam
I am Pallavi Sehgal, a student of Class X of your school. I would like to bring to your kind attention that I will not be able to attend school for 4 days. There is a marriage in my family for which I have to leave town. I will not be able to attend school between (date) to (date). Please grant me leave for the same.
Thanking you,
Yours obediently,
Pallavi Sehgal
Class X
07
One Day Application Leave to the Principal
The Principal
Mary Public School
Gurgaon, Haryana 122XXX
8th September, 20XX
Subject: Application for One Day Leave
Dear Sir/Madam
My name is Shubhangi Sharma, a student of Class X of your school. Due to some personal emergency, I have to take one day’s leave and won’t be able to attend school tomorrow. Please grant me leave as I will not be able to come tomorrow.
Thanking you,
Yours obediently,
Shubhangi Sharma
Class X
07
Start your letter with the address and date, followed by the subject, salutation and then the body of the letter in which you convey the reason behind your letter.
It is important to clearly mention the date on which you would be absent from school because it gives clarity and is also used for attendance management and documentation.
A letter to the School Principal or any higher authority should always be in the format of
a formal letter as it is concerned with matters of personal and professional importance.
The language used should be formal as well.
The format for writing an application to the principal includes the sender’s details (name, class, section), the principal’s name and designation, the date, a subject line, a salutation, the body of the letter (clearly stating the purpose or request), a closing, and the sender’s signature.
The tone of an application to the principal should be polite, formal, and respectful.
Hence, we hope that this blog helped you understand the format and structure of writing an application to the principal. Preparing for an English proficiency test? Reach out to our Leverage Edu experts to avail online live sessions, the best preparation guides and study material as well as useful tips and strategies to ace your dream score in your chosen language proficiency exam! Register today for a free e-meeting with our experts!