Leave Extension Application: Format and Samples

A leave extension letter is written by an employee who is already on leave. A leave extension is sought by an employee when he/she needs to extend the leave granted to him/her due to any unforeseen circumstances. The leave extension request needs to have a valid reason as well. A leave extension letter informs the employer that you will not be available for rejoining on the predetermined date. Knowing how to write a leave extension letter can help you to write a professional leave extension letter when required. That, too in an impressive manner. Keep reading to know more about the leave extension application format and samples.

Leave Extension Letter Format

Below is the format for the leave extension letter that an employee needs to follow. Following the format helps you to deliver the letter in a professional manner. 

• Name and address of the employee- The first step is to write the name and address of the employee. That is if you are writing the letter you need to add your name and address.
• Date- The next step is to include the date of the application in the letter
• Name and address of the receiver- In the next line, an employee can add the name and address of the recipient. The name can be of the Manger or the HR depending on to who you are addressing the letter. Moreover, the address needs to be an organizational address.
• Subject- Here mention that you are writing the letter for a leave extension.
• Salutation- Address the recipient as ‘Dear Sir/Ma’am’. In case, the employee is aware of the name of the person then that can be added. For example, Mr Rajkumar
• Body of the letter- The body of the letter is about explaining the reason they require the leave extension. Additionally, add the dates you were expected to rejoin the company, the duration of the extension required, and any documentary evidence supporting the same.
• Sign off- Finally sign off the letter by thanking the reader, and adding your name and employee details.

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Samples 

Below is the sample leave extension letter that an employee can refer to:

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Tips to Write the Leave Extension Letter 

Below are the tips that an employee can use to write a leave extension letter

• Use formal language while writing the leave extension letter and demonstrate professionalism and sincerity.
• Explain in brief the reason for the leave extension. Make sure that the reason is valid and legitimate.
• Give the number of days you will require the leave and the date of your expected return
• Add any documentary proof such as 
• Finally, express your gratitude in advance and apologize for any inconvenience caused.

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FAQs

A leave extension letter is written by an employee when he/she wants to extend the leave. It can be written for any leave such as maternity leave, sick leave, or leave due to personal reasons. However, there needs to be a valid reason for requesting the extension. To discover more such articles visit Leverage Edu.