To outshine in your English exam, it is important to ace each and every section of it. Letter writing is one such topic that carries a good weightage and is also considered scoring. Thus, it becomes essential to prepare well and practise sufficient samples so as to score full marks in it. Often, students get confused between the formats of the two types of letters i.e. Formal and Informal letters. Even though both are used for distinct purposes, they nonetheless have the same format. But it is important to have intricate knowledge about the format of both to ace the preparation and thus, here is a blog which will help you with the topic!
What is a Formal and Informal Letter?
Let us have a look at some significant differences between formal and informal types of letters:
|FORMAL LETTER||INFORMAL LETTER|
|It is written for professional or business purposes||It is usually drafted for personal purposes|
|Completely formal writing tone is used||Casual and emotional writing style is common in this type of letter writing|
|It should be precise and to the point||Informal letters can be lengthy|
|Example– Clients, College or Institute||Example– Relatives or Friends|
Formal Letter Writing: Format and Sample
While writing a formal letter, it is mandatory to stick to the format and follow a subtle and professional tone as these letters are written for official purposes and contain a professional issue to talk about. Following is a format of formal letter writing:
- Sender’s Address: Mention the complete and accurate sender’s address in the top left section.
- Date: It is mandatory to put in the date just below the address.
- Reciever’s Address: The appropriate address of the receiver has to be mentioned in the similar order of sender’s with the exact designation of the concerned person.
- Subject: Subject is basically a one-line summary of the issue that is mentioned in the letter. It should be written very briefly within one line.
- Greetings: Keeping in mind that it is a formal letter, the salutation must be formal and respectful. You can use Sir or Madam in this case.
- Letter Body: It is the most important part of the letter. You can divide the content into two or three paragraphs as per the details. It should be formal and to the point.
- Signature: While closing the letter, you can use ‘Yours Faithfully’ and then mention your name in the end.
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To clear all your letter writing doubts, given below is a sample of how to craft an impeccable formal letter:
Exploring Letter Writing for English? don’t forget to go through Message Writing: Examples, Format & Samples.
Informal Letter Writing: Format and Sample
As such, there is no strict format for writing an informal letter but it is advised to follow the usual pattern. As mentioned above, an informal letter is written to friends, relatives, classmates, etc. If you want to learn and score well in your English exam, here is a general pattern of informal letter writing that you can follow:
- Address: Begin the letter by writing your address on the left-hand side of the sheet. It is mandatory to mention the address so that the receiver can reply back and it is written on the top left.
- Date: Immediately after the address, the date has to be written. It is compulsory to write and it should be in an expanded format.
- Salutation: Be it informal or formal letter writing, you should greet the person you are writing the letter to. For example, if you are writing a letter to your friend then, you can use ‘Dear Kaysha’.
- First Paragraph: Since it is the introductory paragraph, you can start by asking about their well being in a lighter and casual tone.
- Second Paragraph: This is the main body where you can state your affairs. You can use a friendly tone for friends but if you are writing to an elderly relative, the tone should be polite and subtle.
- Third Paragraph: It is the last paragraph where you have to summarise the message you wanted to convey through the letter. Conclude it with a goodbye message followed by a short statement mentioning that you await the reply.
- Signature: While signing off, you can use a phrase like Best, Kindly, Lots of Love, etc.
Here is a detailed sample of informal letter writing:
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