All About Job Application Letter

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Application Letter

Your resume reflects your suitability for a role but a job application letter would enable you to showcase your desire to work with a company. In this technologically advanced era, the initial processes of hiring are often carried out virtually. Thus, attaching a job application letter along with your resume will surely reflect your willingness to work with a particular organization. This blog brings you the essentials of writing a job application letter that can help you successfully land your dream job. Let us read this blog to know all about job application letter!

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What is a Job Application Letter?

A job application letter is a formal document submitted by a job seeker to a prospective employer as part of the application process. In around 100 words, it introduces the applicant, highlights their qualifications, skills, and relevant experiences, and expresses their interest in a specific job vacancy. The letter serves as a persuasive tool to convince the employer of the applicant’s suitability for the position. It should be well-structured, concise, and tailored to the job requirements, showcasing the applicant’s enthusiasm and professionalism. A compelling job application letter can significantly enhance the chances of securing an interview and ultimately the desired job opportunity.

Also Read: First Job Application Letter: Samples and Tips

What to Include in a Job Application Letter?

A job application letter is attached alongside the candidate’s resume or CV. Let’s first take a look at the integral elements to include in a Job Application Letter:

  • Heading: Start with adding information about your employer as well as your own address along with the date, email address and phone number
  • Salutation: Politely greet the concerned person with a salutation like Dear Mr./Ms, etc.
  • Body of the Letter: Begin by mentioning the job position you are applying for and from where you got to know about it. Then, in the second paragraph, mention why you are suitable for this position and align your candidacy with the skills and expertise mentioned in the job description. In the third paragraph, thank the employer for their time and provide follow-up information, if any. 
  • Closing Line: After the main body of content, end the letter with a complimentary close like Regards or Sincerely.
  • Signature: End with your handwritten signature and put your name underneath it.

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Credit: Nihir Shah

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Important Tips

To help you craft an impressive job application letter, here are some important pointers and tips we have compiled to assist you in understanding its format and the content you need to include in this letter. 

Research About the Company 

Before you start drafting your job application letter, make sure you thoroughly research the essential details related to the job profile and company. Mentioning the achievements of the company which inspired you to be a part of it will showcase your zeal and interest in working with the organization.

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Follow the Format

One of the most important points you must ensure while writing a job application letter is to follow a formal format to convey your interests and inclination towards the job profile. This letter will cater for the impression on your behalf, thus, you must follow a professional format including single spacing, Times New Roman font, 10-12 font size, left alignment etc. 

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Address it to the Hiring Manager 

Regardless of the position you are applying for, it is essential to address the letter to the hiring executives. While writing the letter avoid using ‘To whom it may concern’ or ‘Dear Hiring Manager’, research about the particular executive and address it to them.

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Elucidate Your Experience and Qualifications

Although your resume will have educational qualifications mentioned in it but describing your skills and achievements and how they align with the job description can also help you in carving an effective job application letter. Briefly explain your academic and professional journey and mention some important achievements and work experience which can highlight your candidature from the crowd. 

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List Your Interests 

Collaborating your interests and passion along with your academic milestones and professional skills will help you have an extra edge over other candidates. Do not refrain from mentioning your interests and hobbies as well as how they help you deliver the best.

Credit: Sharma G Help

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BONUS: Along with the aforementioned pointers, you can also use the following tips and tricks to craft a good job application letter. 

  • Keep it concise. Do not make it lengthy.
  • Do not forget to proofread the letter. Make sure that it is free from any spelling or grammatical errors.
  • Incorporate important keywords mentioned in the job description of the profile you are applying for.
  • Strictly follow the formal tone and avoid using casual language or slang.

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Job Application Letter Sample

Now that you are aware of what should be included in a job application letter, let us go through the below-mentioned sample to understand the tone and writing style of this letter. 

Rohan Kapoor 
A-567/2, Sector 10
Rohini- 110053
[email protected]

Date: 9th May 2020

Sumit Khanna 
Human Resources Manager
Leverage Edu Defence Colony
Delhi- 110432

Dear Mr Khanna

My former colleague Sakshi Gupta told me about this wonderful job opening for an administrative assistant in your Bangalore office. I have been a long-time admirer of your company and have keenly observed the great work you do, hence, I desire to be a part of the company and would wish to contribute my part in achieving the company’s mission, i.e. connecting students to their dream universities.

I have worked with prestigious companies for my entire career and would like to capture this golden opportunity of working with your team and add a feather to my hat. In my current job role as an administrative assistant with Happy To Help, I guided my team in a process and saved hundreds of crores with my unique leadership style. I implemented an effective self-scheduling system for the customer care representatives that cut off on the cancelled shifts. I am also fluent in web design, MS Office and Coding.

I’ve attached my CV with this letter and hope to hear from you soon.
Best Rohan Kapoor

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What exactly is the formal application?

A formal application is one in which the applicant submits any and all paperwork or information that the City must consider before issuing a license.

What exactly is an application letter in English?

An application letter, also known as a cover letter, is a summary of your best and most relevant talents and abilities, which will be expanded in your CV or selection criteria. It presents you to potential employers and highlights your qualifications for the position for which you are applying.

Is a job application letter formal?

Traditionally, an application letter or cover letter is a formal letter that is sent with your résumé when applying for a job. Its objective is to supplement your résumé by offering more specific facts and to explain why you are a strong fit for the specific post to which you are applying in writing.

Hopefully, after reading this blog all your queries about how to write a job application letter are resolved. A top-notch resume will help you cater better first impression, get your resume designed by our experts at Leverage Edu and get a step closer to your dream job.

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