How to Write a Leave Application For School?

English has always been a favourite subject for many, with its insightful chapters, catchy poems, and essential writing exercises like leave applications for school. While English exams cover Literature, Grammar, and Reading Comprehension, the writing section, including leave applications, can often take time for students.

Leave applications for school, whether for medical reasons, a family event, or personal matters, are essential to school life. Knowing how to write a practical application can make a significant difference. In this blog, we’ll guide you through the critical elements of writing a clear, polite, and well-structured leave application for school.

What is a Leave Application For School?

A Leave Application is a formal way of requesting the higher authorities to grant you leave for the mentioned dates. In a leave application for school, students have to address the application to the principal of the school citing a valid reason not to attend school. Now that you know what a leave application in school is, let us focus on some points that should be included while writing it.

• Salutation
• Greetings
• Date Range
• Subject of Application
• Signature

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Leave Application Format For School

A leave application format for school is a structured template used by students or their parents to formally request leave from school. It helps ensure the application is clear, professional, and easy for school authorities to understand. A typical leave application format for the school includes key details such as the applicant’s name, class, date, purpose or body of the application, and a closing statement.

Whether it’s for admission, leave, or any other request, following the correct leave letter format for school, ensures that the application is professional, clear, and easy to understand by the school authorities. Below, we have provided a proper leave application format for school, which will help you understand the correct way of writing an application for leave in school.

Based on the above leave application format, we have crafted a sample of applications for leave in school. You can use it to write your own school leave application:

To Principal
_______ ______( School Name)
______________ (Address)

Date: ___/__/__

Subject: __ _______ ___ (Purpose of writing the application)

Sir/ Ma’am,

I would like to bring to your notice that I, _____ ______(Name of student) of class ____ – _____ (class and section) will not be able to attend school for the coming ___ (number of days for leave) days as ________ ____ _(add a reason i.e., I have to attend my cousin’s wedding in xyz place).

I kindly request you grant me leave for the __/__/__ and __/__/__ (add leave dates). I will be highly obliged.

Yours truly,
(Student Name),
Class and Section

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Reason for Writing a Leave Application for School

The reason for a student to write a leave application for school is that it helps a class teacher in keeping an eye on the student to ensure that he/she will not miss classes regularly. This also helps the teacher to understand the reason behind a student’s absence and whether there is a bigger issue or not. Usually, when there is no other option to take leave from school, students write applications to take leave on certain mandatory conditions.

However, a well-written application for leave in school sends a clear message to the teacher. This makes students take leave from school in a formal manner rather than taking unauthorized and sudden leaves. As we have already discussed leave can be taken for various circumstances like health-related issues, some urgent work, emergency situations, family functions or issues etc.

Key Elements of a Leave Application

Leave application should be well structured as it ensures clarity in taking leave. Every leave application should have a few key elements. Below we have given some main elements of a leave application, please take a look and consider how we should write a leave application and what to include:

Heading: The first element of an application for leave in school is the heading, it should include the school address date. This is important for an application as it will be given to the mentioned name directly. Below the format of the heading, of a leave application is given:
“To Principal
_______ ( School Name)
_______ (Address)
Date: __/__/___”

Subject: This section briefly explains the reason for taking leave. The subject section also gives the reader an idea about the reason for taking leave.

Salutation: In this section, the leave recipient is addressed respectfully. Applicant should use titles like ‘Respected Sir/Madam ‘.

Body of an Application: This section of the application is the most important part, as this contains detailed information and the reason for taking leave. It also includes the duration of leave and expresses gratitude towards the recipient in advance for getting leave.

Finally, conclude the leave application with a closing statement that includes the sender’s name and any necessary attachments or documents. Below the format of the closing statement of a leave application is given:
“Yours truly,
(Student Name),
Class and Section”

Tips for Writing Leave Application For School

A well-crafted leave application for school should be polite, concise, and to the point, ensuring that it communicates the reason for the leave and the duration. To help you in writing a formal leave letter for school, the following tips will guide you to gain better command over the topic.

• Mention a reason that seems genuine and valid. Make sure not to cite anything informal.
• Leave application for School should be concise and to the point. You should not extend the letter beyond 60-80 words. Make sure that you cite the reason immediately after the greetings.
• Double-check the details that you have mentioned in the application. You can also provide the contact number of the parents for further confirmation.
• Proofread the leave application for school.

Sick Leave Application for School [Sample 1]

You are Geetanjali of class 9th A of N.D.S School. Write a sick leave application for school, stating that you have had a fever since last night. The application should clearly mention the reason for requesting leave.

To Principal N.D.S School, Rishikesh Dehradun, Date: 19th September 2024 Subject: Application for Sick Leave Sir/ Ma’am, I would like to bring to your notice that, I Geetanjali of class 9th-A will not be able to attend school for today as I have been suffering from a fever since last night. I have consulted a doctor and have been advised to rest to recover. Therefore, I request you to kindly grant me leave for today. I will be highly obliged. Yours truly, Geetanjali, 9th-A

Leave Application for Taking Care of Sick Mother [Sample 2]

You are Akanksha Guliani of class 11th A studying at Ryan International. Your mother has recently undergone surgery and is on bed rest. Write a leave application for school explaining your need to be at home to take care of your mother and complete household chores.

To Principal Ryan International, Vasant Kunj, New Delhi-57 Date: 19th September 2024 Subject: Leave Application Regarding Mother’s Care Sir/ Ma’am, I am writing this application to bring to your notice that I, Akanksha Guliani of class 11th A have to take some leave as my mother has recently undergone surgery and needs post-operative care. I would request you to grant me leave for 4 days i.e., 19th-22nd September 2024 so that I can take care of my mother and manage some household chores as well. I would be highly obliged if you could grant me permission for the same. Yours truly, Akanksha Guliani, 11th -A

Leave Application for Attending a Family Function [Sample 3]

You are Anukriti Gupta of class 10th C of D.L.D.A.V. Model School. You have to attend your cousin’s wedding in Dehradun. Write a leave application for school citing the same reason.

To Principal D.L.D.A.V. Model School, Shalimar Bagh, New Delhi- 88 Date: 19th September 2024 Subject: Application for Attending a Family Function Sir/ Ma’am, I would like to bring to your notice that I, Anukriti Gupta of class 10th-C will not be able to attend school for the coming 3 days as I have to go out of the station to attend my cousin’s wedding in Dehradun. I would kindly request you grant me leave for the 19th, 20th, and 21st of September 2024. I will be highly obliged. Yours truly, Anukriti Gupta, 10th-C

Leave Application for School Sample 4 [Sick Leave]

If you are worried about how to write the sick leave application for the school step by step, the YouTube link below shows a demo of how to write a school leave letter when you are sick. Please have a look

Now, you have an idea of how to write a leave application for school, its essential components, and the proper format through this article. You can also download a sample of the school leave application by clicking on the download button given below:

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FAQs on Leave Application For School

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