Application for Bonafide Certificate: Format and Samples

Amongst the most important official documents required for admissions in a university or even after graduation as well, a Bonafide Certificate is a document issued by an institution/ organisation in favour of its student/employee to certify that he positively belongs to the institution/organisation. The purpose of obtaining a bonafide certificate may range from transport concessions to job applications and much more [more on it in the next section]. As is the procedure for obtaining a Backlog Certificate, Gap Certificate and Provisional Degree Certificate, and a host of other documents, one has to file an application for a bonafide certificate with the office of the concerned department mentioning major personal details as well as the reason. Through this blog, we will elucidate the varied essentials of making an application for bonafide certificate along with some key samples to help you understand its format.

Related Articles: Bonafide Certificate Format

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What is a Bonafide certificate?

A bonafide certificate is an official document issued by an organization, such as an educational institution, employer, or residential authority, to confirm and validate the genuine association of an individual with that organisation. This certificate serves as proof of the person’s bona fide status, attesting to their enrollment, employment, or residency, and is often required for various official purposes, including educational, employment, residential, or financial transactions. Typically issued on official letterheads and signed by authorised personnel, the bona fide certificate includes essential details such as the individual’s name, date of birth, purpose of the certificate, duration of association, and other relevant information.

In the educational context, bonafide certificates are often issued by schools, colleges, or universities to verify that a student is currently enrolled in a particular course or program. It may include details such as the student’s name, enrollment number, course of study, duration of enrollment, and any other relevant information.

These certificates are commonly required for purposes such as visa applications, scholarship applications, opening bank accounts, or other official documentation where verification of an individual’s affiliation with an organisation is necessary.

Also Read: Bonafide Certificate: Format, Application & Documents

What is the Use of a Bonafide Certificate?

Before going into the specifics of the format of application for bonafide certificate, it is important to state the purposes it is generally used for. Further, it is also significate to delineate what it looks like so that applicants know where this certificate is required and where it is not especially since there are loads of official documents. Let’s first take a look at the following bonafide certificates for students and employees:

In particular, this is required for a variety of official purposes, including but not limited to:

• Applying for Public Transport Concessions in Buses/Subway/Trains
• Filing a Visa Application
• Filing a Student Loan Application
• Filing a Scholarship Application 

It can also be asked as an additional prerequisite by a student or an employee for the following purposes:

• Internship/Apprenticeship/Job Application
• Opening of Bank Account
• Joining a Public Library
• Attending a Seminar/Training/Workshop
• Official Visits to Industry/Plant

Note: Please note that the use of Bonafide Certificate is not limited to the above-mentioned purposes.

Also Read: Sponsorship Letter for Visa

How to Get a Bonafide Certificate?

It will largely depend on the individual as well as the purpose of this document which will help you in drafting the right application for bonafide certificate and sending it to the concerned person or organisation. If you are a student and need this certificate for an internship, scholarship or any such application, you will be required to write an application to the head of your department in the college/university or to the principal of the school. Many educational institutions also provide their own format for filing the application for this certificate and you can simply ask for the application form at the administrative office of the college or university. Further, if you are applying for a bonafide certificate as an employee, then you have to address the head of the organisation while mentioning why you need this certificate and attach the required documents which have been mentioned in the following section.

Also Read: Experience Letter: Format, Sample, Tips & Examples

Documents Required for Application

While filing an application for bonafide certificate at an organisation, one may be asked to submit copies of a few additional documents related to identity proof as well as delineating why it is required in order to keep an account for official purposes. These supporting documents include:

• Photocopy of Student Identity Card/Employee ID
• Fee Receipt
• Any other documents are required depending upon the purpose. 

Also Read: Consolidated Marksheet

Application for Bonafide Certificate from School

If you want to write an application to the principal for bonafide certificate from school, here is a request letter:

The Principal,
School Name
Address

Date:

Subject: Request for Issuance of Bonafide Certificate

Respected sir/ma’am,
I am _____ (name), Class ____ at this school and I require a Bonafide Certificate for _____ (reason: passport, school transfer, etc.) I humbly request you to issue me a bonafide certificate at the earliest. I will be very thankful to you.

Thanking You
Yours Sincerely,
Name
Class
Roll no.

Also Read: Study Certificate Format For School & College Students

How to Write Application for Bonafide Certificate from School by Parents

Here is an application for Bonafide Certificate from School by parents:

To
The Principal,
School/College Name,
Address

Subject: Application for Bonafide Certificate

Respected Sir/Ma’am,

My son/daughter (add name) is a bonafide student at your school and is studying in Class ____. This is in a request for a Bonafide Certificate for _____ (reason such as passport application, scholarship, attending a seminar, etc.) for him/her.

I humbly request you to issue him/her a bonafide certificate at the earliest. I will be very thankful to you.

Thanking You.

Yours Sincerely,
Name
Signature
Contact Information

Also Read: Provisional Degree Certificate: When & Why You Need It?

Application for Bonafide Certificate For College & Scholarship

Coming to the format of the a bonafide certificate, organisations follow separate formats depending on their suitability. However, here we mention two general formats and one specific format for Internship/Apprenticeship which can also be used by working professionals.

Format 1

Bonafide Certificate for College

Also Read: Study Certificate Format

Format 2

For Students

Format 3

For Employees

Format 4

For Scholarship/Internship/Apprenticeship

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FAQs

Going through official documentation procedures for applying for admissions whether in India or any other study abroad destination is one of the excruciating parts of the application process. Thus, it is important to seek proper guidance from experts who know the process inside out. Consult the experts at Leverage Edu with a 30-minute free career counselling session where you can clear all your doubts and draft an impressive application that can increase your chances of getting shortlisted. Call us immediately at 1800 57 2000 for a free 30-minute counselling session.