Transfer Certificate

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Transfer Certificate

Planning to change your current school or university to join a new one? Well, in that case, you must be aware of the importance of a transfer certificate. They are a lot like School Leaving Certificates. While school leaving certificates are mainly for those planning to change schools, it is for those who wish to change universities or shift from a school to a college. To know more about the transfer certificate, read on. 

What is a Transfer Certificate?

It is a documentary proving that is issued by the in-charge institution to a student when the student decides to leave that institution. It essentially includes personal details of the student like – date of birth as per record of the college, passing details, program studied at the in-charge institution, fees details, parents details and occupational records. This certificate specifies that the student has no pending dues and has cleared all exams they appeared for. It also acts as a Conduct Certificate. It serves as proof of the fact that a student is enrolled in only one college/ school at a particular time. 

Also Read: School Leaving Certificate

Why Is It Necessary ?

The primary purpose is to ensure that at a given time a student is enrolled in one particular institution only. It ensures that the student has cleared all the dues of the institution they were formerly a part of. It also establishes the conduct of a student. A Transfer Certificate is needed , even if the student goes to the same university for a master’s degree. Many institutes charge a nominal fee for providing the transfer certificate. It is usually signed by the governing body’s registrar.

Transfer Certificate Format

It is an essential document issued by your school/university in case you wish to transfer or take admission in a new school or college. Here is the format:

Application Format

The format for writing an application for the issuance must elucidate the reasons in a clear and concise way. The application must be written in a formal manner.

What Should be Included in the Application for Transfer Certificate?

The purpose of the application is to get one so that the student from the current school/ university is eligible to join other institutes. The application is usually written by parents/guardians or students themselves. However, while writing an application, certain points must be taken into consideration, which includes: 

  • Application Reason: Students must clearly specify the genuine reason why they need a TC.
  • Request for TC:  Students must clearly specify why it’s very important to get the TC.
  • Added documents for admission to other institutes: Students must attach the required documents demanded by another school/institute to get admission.
  • Particularize the date on which certificates should be issued: Students can also specify a date to avoid delays.

And finally, a concluding line, thanking the concerned authority. 

Read about the details of the Bonafide Certificate

General Application Example

To,

The Principal,

(Name of the School)

(Location)

Date: _____

Subject: Application for Transfer Certificate

Respected Sir/Madam,

With due respect, I would like to state that I have completed my Class ____ from your school___ in [Date]  with [Grade]. [Add pending issues, if any]

Therefore, I request you to kindly issue me my school transfer certificate Application. I will be really obliged to you.

Thanking You!

Yours Sincerely,

[Name] [Number] [Location]

Transfer Certificate Samples 

Having understood the basic details related to writing an application, you may now have a look at some of the samples that will help you gain an overview:

Application to the School Principal Requesting to Issue Transfer Certificate

To,
The Principal,
St. Xavier’s School,
Ranchi

Date: 1st January 2021

Subject: Application for Transfer Certificate

Respected Sir/Madam,

With due respect, I would like to state that I have completed my Class 12th from your school St. Xavier’s School in March 2019 with First Division. I have no pending dues to clear and furthermore, I have cleared my dues with the Library department as well

Therefore, I request you to kindly issue me my school transfer certificate Application. I will be really obliged to you.

Thanking You!
Yours Sincerely,
Rhea Kapoor
94XXXXXXXX
Moore Avenue,
Ranchi

Check out What is Character Certificate

Application for School Transfer Certificate Due to Father’s Job Got Transferred to Another Place

To,
The Principal,
St. Xavier’s School,
Ranchi.

Date:1st January 2021

Subject: Application for Transfer Certificate

Respected Sir/Madam,

With due respect, I would like to state that my father has been transferred to Bokaro. He has to join there for his job within 10 days. We are going to shift the coming Sunday, i.e. 15th of this month. Therefore, I request you to kindly issue me my school transfer certificate, so that I would be able to join a new school there.

I have cleared all my pending dues and returned all the library books.

Thanking You!
Yours Sincerely,
Rhea Kapoor
94XXXXXXXX
Moore Avenue,
Ranchi

FAQs

Is the Transfer Certificate the same as leaving certificate?

The transfer certificate is the same as the school/college leaving certificate. This is also issued when a student wishes to go from an institution either after completing studies or in between also.

What documents are required for the transfer certificate?

Provisional/Degree certificate of the last course you studied.
Current Marksheet or Final Marksheet.
Fees statement (proof that you’ve paid the fees).
Adhar Card.

Who issues the transfer certificate?

The Transfer Certificate is issued by the school principal

Is a transfer certificate required for college?

Yes, many colleges in India require a transfer certificate especially when you plan to pursue your PG in a different institution.

What is the purpose of a transfer certificate?

The purpose of a TC is to ‘release’ a student from one institution so that they can join another.

We hope you are now familiar with the basics of writing an application for a Transfer Certificate. If you need any help regarding admissions in college abroad or career counseling, get in touch with our experts at Leverage Edu !

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