Transfer Certificate

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Transfer Certificate

Planning to change your current school or university to join a new one? Well, in that case, you must be aware of the importance of a Transfer Certificate. They are a lot like School Leaving Certificates. While school leaving certificates are mainly for those planning to change schools, it is for those who wish to change universities or shift from a school to a college. To know more about the Transfer Certificate or TC certificate, its samples, application format and more, read this blog. 

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What is a Transfer Certificate?

It is a documentary proving that is issued by the in-charge institution to a student when the student decides to leave that institution. It essentially includes personal details of the student like – date of birth as per record of the college, passing details, program studied at the in-charge institution, fees details, parents details and occupational records. This certificate specifies that the student has no pending dues and has cleared all exams they appeared for. It also acts as a Conduct Certificate. It serves as proof of the fact that a student is enrolled in only one college/ school at a particular time. 

Credits: vidyanchal.in

Also Read: School Leaving Certificate

Need of Transfer or TC Certificate

The primary purpose is to ensure that at a given time a student is enrolled in one particular institution only. It ensures that the student has cleared all the dues of the institution they were formerly a part of. It also establishes the conduct of a student. A Transfer Certificate or a TC certificate is needed, even if the student goes to the same university for a master’s degree. Many institutes charge a nominal fee for providing the transfer certificate. It is usually signed by the governing body’s registrar.

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Transfer Certificate Format

It is an essential document issued by your school/university in case you wish to transfer or take admission to a new school or college. Here is the format of a TC certificate:

Application Format

The format for writing an application for the issuance must elucidate the reasons in a clear and concise way. The application must be written in a formal manner.

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Things to Include in a TC Certificate Application

The purpose of the application is to get one so that the student from the current school/ university is eligible to join other institutes. The application is usually written by parents/guardians or students themselves. However, while writing an application, certain points must be taken into consideration, which includes: 

  • Application Reason: Students must clearly specify the genuine reason why they need a TC.
  • Request for TC:  Students must clearly specify why it’s very important to get the TC.
  • Added documents for admission to other institutes: Students must attach the required documents demanded by another school/institute to get admission.
  • Particularize the date on which certificates should be issued: Students can also specify a date to avoid delays.

And finally, a concluding line, thanking the concerned authority. 

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General Application Example

To,

The Principal,

(Name of the School)

(Location)

Date: _____

Subject: Application for Transfer Certificate

Respected Sir/Madam,

With due respect, I would like to state that I have completed my Class ____ from your school___ in [Date]  with [Grade]. [Add pending issues, if any]

Therefore, I request you to kindly issue me my school transfer certificate Application. I will be really obliged to you.

Thanking You!

Yours Sincerely,

[Name] [Number] [Location]

Transfer Certificate Samples 

Having understood the basic details related to writing an application, you may now have a look at some of the samples that will help you gain an overview:

Application to the School Principal Requesting to Issue Transfer Certificate

To,
The Principal,
St. Xavier’s School,
Ranchi

Date: 1st January 2021

Subject: Application for Transfer Certificate

Respected Sir/Madam,

With due respect, I would like to state that I have completed my Class 12th from your school St. Xavier’s School in March 2019 with First Division. I have no pending dues to clear and furthermore, I have cleared my dues with the Library department as well

Therefore, I request you to kindly issue me my school transfer certificate Application. I will be really obliged to you.

Thanking You!
Yours Sincerely,
Rhea Kapoor
94XXXXXXXX
Moore Avenue,
Ranchi

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Application for School Transfer Certificate Due to Father’s Job Got Transferred to Another Place

To,
The Principal,
St. Xavier’s School,
Ranchi.

Date:1st January 2021

Subject: Application for Transfer Certificate

Respected Sir/Madam,

With due respect, I would like to state that my father has been transferred to Bokaro. He has to join there for his job within 10 days. We are going to shift the coming Sunday, i.e. the 15th of this month. Therefore, I request you to kindly issue me my school transfer certificate, so that I would be able to join a new school there.

I have cleared all my pending dues and returned all the library books.

Thanking You!
Yours Sincerely,
Rhea Kapoor
94XXXXXXXX
Moore Avenue,
Ranchi

Application Letter to the School Principal Requesting for School Laving/Transfer Certificate from Parents

To,
The Principal,
Good Shepherd School,
Ranchi.
Date: 26th October 2021

Subject: Application for School Leaving Certificate

Dear Sir/Madam,

With all due respect, I, Anil Kumble, father of Rani Kumble, class 9th D, would like to request that you kindly provide the Transfer Certificate to my kid. We have relocated to Saranraj Serenity Near Maithili Apartment, which is 30 kilometres away from your prestigious school. My youngster is unable to manage her schedule correctly due to the commute distance. As a result, we’ve located a new school for her close to our home.

Kindly issue the transfer certificate for my child as soon as possible so that we can proceed with the admission process there. Your support will be highly appreciated.

Thanks for your consideration.

Yours Faithfully,
Anil Kumble
Father of Rani Kumble
Class: 9th D
Roll Number: 32

A TC is evidence that a student has left the school. Every time you decide to transfer to a different high school or college, you must submit a TC application. Include a justification for your application, a request for the certificate, and the date of issuance in your TC. Keep the aforementioned advice in mind when you construct your application to get your TC without any problem!

FAQs

Is the Transfer Certificate the same as leaving certificate?

The transfer certificate is the same as the school/college leaving certificate. This is also issued when a student wishes to go from an institution either after completing studies or in between also.

What is a TC Certificate?

TC The full form transfer certificate is the school or college departure document that a student needs if he or she is moving schools/colleges or enrolling in another school/college for any unavoidable cause.

What documents are required for the transfer certificate?

Provisional/Degree certificate of the last course you studied.
Current Marksheet or Final Marksheet.
Fees statement (proof that you’ve paid the fees).
Adhar Card.

Who issues the transfer certificate?

The Transfer Certificate is issued by the school principal

Is a transfer certificate required for college?

Yes, many colleges in India require a transfer certificate especially when you plan to pursue your PG in a different institution.

What is the purpose of a transfer certificate?

The purpose of a TC is to ‘release’ a student from one institution so that they can join another.

What is the format to write an application to the principal to issue a transfer certificate?

To write an application TC (Transfer Certificate) from school or Transfer Certificate from school and college, follow the steps below:
-Write the details of the person (School Principal) who will issue the TC, along with the institute name and address.
-Mention date
-Write the subject line
-Now, write the actual matter and reason for TC
-Write for pending dues
-Close the application with Thank you and your name and details

We hope you are now familiar with the basics of writing an application for a Transfer Certificate or TC certificate. If you need any help regarding admissions in college abroad or career counselling, get in touch with our experts at Leverage Edu!

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