A Bonafide Certificate is a document issued as a proof that you belong to a particular educational institute or an organisation. For a student, it is a certificate of evidence showcasing that an individual belongs to a particular class and course in the institution for a specific time period. A bonafide certificate is generally required for varied purposes such as visa applications, while seeking employment or applying for an educational loan, amongst others.
Derived from a Latin word, ‘bonafide’ means ‘in good faith’, it is defined as a formal certificate that you might have stumbled across during the admission process. But, how does it look like? Well, you don’t need to make assumptions anymore, take a look at the bonafide certificate format below:
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Purpose of Bonafide Certification
A Bonafide Certificate plays a crucial role in an array of documentation purposes, be it applying for education loans to study abroad, seeking a new job or availing benefits of governmental schemes. Now that you know the meaning of what is a Bonafide Certificate, let’s understand what purposes it is usually asked for:
Bonafide Certificate For Students
- Passport application and visa extension
- To apply for educational loans
- To attend a seminar and workshops at other academic institutions
- To visit an industry for project work
- To avail travel concessions
- To join a public library
Bonafide Certificate For Employees
- To open a bank account
- To avail a bank loan
- To attend a conference or an official seminar
Application Process of a Bonafide Certificate
Now that you are aware of what is a Bonafide Certificate and when it is required, let us understand its content and application process. To begin, you must first make an application to the head of the institution/organisation you want this certificate from. Though the essentials of an application for Bonafide Certificate may vary as per the purpose, some places already have a prescribed format and in cases where there is no application form, the individual is generally asked to write a letter instead.
Format For Students
To get a student Bonafide certificate, you need to contact the administrative department of your institution. You will have to apply in writing to the head of the institution, requesting them to issue you the certificate. For the submission of application, you will be required to enclose the following documents:
- Photocopy of your ID Card
- Application Form
- Fee Receipt
While every institution may have its own format for this certificate, it mainly contains particulars like the institution’s name printed on the letterhead, the date of issue, the applicant’s details and the signature of the head of the institution. Thus, the following format has been provided as an example of what the application for a bonafide certificate for students would look like:
Note: If you are a college student currently in the first or the second year and applying directly to another institution, you will also have to attach a leaving certificate with your application form. In case you are seeking a loan, the Bonafide Certificate should also mention the fee structure of the organization.
Format For Employees
In case, this certificate is issued to an employee, it should contain the contact information of the prospective individual, their job profile and the details of the employer. In some cases, the date of birth of the employee might also be provided in the certificate based on the nature of the document and its requirement. The essential documents you need to present for an employee bonafide certification are as follows:
- Copy of Payslip
- Copy of Employee ID Card
- Date of Birth Certificate (optional)
To get this certificate issued from the company, you need to send a letter addressed to the head of your department or the organization. Here is a sample of an Employee Bonafide Certificate:
1. What is a Bonafide Certificate?
It is an official document that acts as a proof that an individual belongs to a particular educational institute or an organisation. For students, it mainly specifies that an individual belongs to a specific class and course at an institution for a particular time period. While for employees, this document elucidates that the concerned person is a part of a certain company/organisation working under a specific job profile.
2. What is the use of a Bonafide Certificate?
This certificate can be asked for multifarious purposes, which can vary for students as well as employees.
As a student, you might need Bonafide Certification while applying for educational loans, attending seminars or workshops at academic institutions, visiting any organisation for project work, availing travel concessions or joining a public library.
As an employee, you might require bonafide certification in order to open a bank account, to attend an official conference or seminar or for any other company-related activities.
3. What is the difference between a Bonafide Certificate and Study Certificate?
Bonafide Certificate and Study Certificate differ as per their content as well as the purpose they are required for. While a study certificate only shows that an individual is studying at a specific academic institution and comprises their name and class or course details, a bonafide certificate elucidates that a student is/was studying at a school/college/university for a particular time and resided in a specific location.
Thus, a bonafide document not only includes the class/course that the person is pursuing but also details like their address, date of birth, etc. which are required to verify their candidature for educational loans, scholarship, government schemes.
4. How long is a Bonafide Certificate valid for?
It is generally valid for a duration of three months and is issued on a letterhead of the educational institution or the company with a duly signature and official seal.
5. Who issues a Bonafide Certificate?
Mainly, for a student, the head of the administrative department/the academic institution issues this certificate while for an employee, the manager of their concerned department/organisation gives their final seal of approval.
[BONUS] Other Related Certification and Documents
- Provisional Degree Certificate
- Consolidated Marksheet
- Study Certificate Format
- Sponsorship Letter for Visa
- Gap Certificate
- Backlog Certificate
- NOC Format & Samples
Thus, we hope that through this blog you have gained clarity about what is a bonafide certificate, how it is written and where you might need it. The importance of certifications and documents is paramount whether you are joining a new organisation or applying for admissions at the universities abroad. Supplementing your admission application, the documents are an inseparable component of the whole process. If you need assistance at any step of the application process of your chosen course, reach out to our experts at Leverage Edu and we will guide you throughout the admission procedure, helping you with write engrossing an SOP, LORs and essays that can get you successfully shortlisted.