Gap Certificate

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Gap Certificate

A gap certificate is an essential requirement for those students who have taken a break from regular education owing to some reasons and are looking to resume their studies. This certificate informs the concerned authority about a specific reason why the student had taken a gap, for instance, to pursue a job or entrepreneurship. In this article, we will provide you with Gap Certificate, its format, samples for NEET, after 12th and documents required and application.

What is a Gap Certificate?

Gap Certificate means a document of self-declaration given on a non-judicial stamp paper that states the period and reason of the interval taken clearly. It is also called gap year certificate or gap affidavit. Further, if a student wasn’t able to complete his course in a given time and therefore has dropped out, he will be required to submit a this affidavit/certificate. In it, the student needs to declare that he/she were neither involved nor assisted in any illegal case and that no case has been registered in their name. Solicitation of wrong information may even lead to cancellation of admission.

Gap Certificate Uses

It is a crucial document that you can use if you have taken a gap year between your education. It is required in different cases:

  1. It acts as proof of your gap year and the reason behind it
  2. It is used to continue education
  3. It is used to get a job after a long gap
  4. It helps to compensate for the educational backlog created

GAP Certificate Format

Universities/institutions usually prescribe their own format for a gap affidavit. You must visit the concerned university website for further information. Here is the format that you can use for college admission or for applying to a university:

Format of a Gap Certificate
Sample Gap Certificate

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Gap Certificate Reasons

There are several reasons which may result in a student taking a gap from his studies. These gaps may range from one to more years. Cause of a break can also vary greatly. Some of the common reasons for a gap year in education have been mentioned below:

  • Financial Difficulty
  • Critical Health Problems
  • Personal Reasons
  • Employment
  • Entrepreneurship
  • Preparation for Entrance, Certification Examinations
  • Applying Overseas
  • Pursuit of Sports/Hobbies/Liberal Arts 

GAP Certificate for NEET

The certificate might be required for droppers who took a year or more off after their studies and are opting for NEET admissions. It is needed during NEET counselling and mainly depends on the college or university if they ask for a GAP affidavit or not. Here is the format which you can use for NEET counselling:

GAP Certificate for NEET PG/UG

GAP Certificate After 12th

GAP Affidavit or certificate will be required by a student who has taken one or more gap years after 12th and are applying for admissions into a university or college after the gap period. In such case, you need to declare that you did not study at any institution during the gap period as well as as the reason for taking the gap. You can buy a stamp certificate from an advocate, a notary, sub-registrar offices, courts, amongst others and it might cost around 100-500 INR for a stamp paper and mention the key details about your gap year. Take a look at the following study gap affidavit format after 12th.

GAP Certificate Format
GAP Certificate Format

Gap Certificate for College Admission

It is required for college admission if you have taken a gap between your class 12th and admission year in bachelors or if you have taken a gap between bachelors and masters. It identifies the reason behind the gap which usually are:

  1. Preparation for competitive exams
  2. Health issues
  3. Financial problems
  4. Pursuing other career plans
  5. Applying for study abroad

The documents that you need are:

  1. Latest Marksheet
  2. Identity proof
  3. Proof of reason behind the gap

How to Apply? 

Candidates must apply for the same into their universities by submitting the following original documents along with an affidavit at the university: 

  • Marksheet 
  • Transfer Certificate
  • Certificate of previously acquired degree
  • Identity proof 
  • Birth certificate

Gap Certificate Online

Yes, you can make one online by using the aforementioned formats. You can download these certificates from the link above and fill them out. After filling your details, you can then get in touch with a notary or a lawyer to get the stamp which will cost 70 INR to 150 INR. Moreover, you can also visit the official website of your school or university to get it online.

How to write an Application for a Gap Certificate

Applying for a gap certificate, you can either fill an affidavit with self attested or you can take it from your college or school authorities. In such a case, you must write an application to your school or college principal. Here is a format for the application:

The Principal

XYZ College

City – Pin Code

Respected Sir/Mam,

Subject: Issuance of Gap Certificate

I am writing to request you to arrange for my gap certificate as required for my further and ongoing education. I took a gap year post intermediate/ graduation to prepare for _____________. However, now I am preparing to study ahead and apply for my bachelor’s/master’s degree. 

Please provide me with the document. I shall be highly obliged to you.

Thanking you,

Yours truly,

XYZ

The following documents are attached: 

  1. Marksheet
  2. Gap year proof
  3. Birth Certificate

Gap Certificate Documents

In order to acquire the Gap certificate, applicants must possess valid documents that serve as the proof of the following information:

  • Name of the Applicant
  • Name of the Guardian 
  • Gap Duration 
  • Address 
  • Document Authentication Declaration 
  • Highest Level of Education 

Character Certificate for Gap Year Students

Most of the universities accept the character certificate you received from your school even after a gap year. However, some universities may have a problem with that. Some universities and certain colleges in Delhi University accept gap year certificates that are no older than 6 months while some go for a year.

In such a case, you can apply for a new character certificate by applying to the school you last studied. The application should mention your situation, reason behind the gap, and request for a new character certificate.

Key Elements

As this affidavit is legally enforceable, each piece of information must be true, verified and sworn by the student. Mentioned below are some important points of inclusion for this certificate:

  • Candidate’s Name and Age
  • Father/Mother/Guardian’s Name
  • Residential Address
  • Highest Qualification Achieved
  • Period of Gap Taken
  • Reasons for the Gap
  • A declaration that the candidate was not involved in any illegal activity during that time.
  • A declaration that all provided information is true and authentic.

Is It Necessary?

There are many benefits of owning this document, a few of them are enlisted below: 

  • Bridges your academic break 
  • Helps you in completing the education after taking a break 
  • Helps you in managing the crisis
  • Explains the loss of education 
  • Helps in job interviews
  • Reduces the pressure of not being able to complete studies
  • Puts a good image in front of the recruiters

FAQs

What is a GAP certificate?

GAP certificate or GAP Affidavit is an official document which states that you have taken a gap in your education. It is a declaration given in a non-judicial stamp paper with important deital like reason and duration of the gap.

How do I get a gap certificate?

GAP Affidavit is a declaration made on a stamp paper which is non-judicial stating the reason why the candidate wants to take up a gap year and will not be taking admission into any other course or university during the very duration. The stamp paper can be bought from courts, sub-registrar offices and notaries. 

What is the use of GAP certificate?

The GAP certificate is an affidavit ensuring that the student is willing to take a gap in education due to some reason. A lawyer can be really helpful in making this document. If you have this certificate then it would be easier for you to continue your education from where you left.

What is the backlog certificate?

A backlog certificate is an official document issued by university/ college/ academic institute stating the backlog record of the student. Whether you have any backlogs or not, you need to submit this certificate along with other documents in your study abroad application.

What is the process and documentation required for making a GAP certificate?

Candidates can apply for GAP certificate by writing a formal application to the concerned authority and submitting the following documents – Markesheet, Transfer Certificate, Certificate of previously acquired degree, Identity proof and
Birth certificate.

Apart from this, there are numerous other hurdles that a student needs to tackle in order to restart his studies after a considerable gap. If you are looking to take up higher studies abroad and but are uncertain regarding certain aspects of your candidature, the counsellors at Leverage Edu can help you in making an informed choice. This way you can overcome your concerns and build a fulfilling career.

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4 comments
    1. Hi Preeti,
      In order to get a Gap certificate, you can purchase the stamp paper from a nearby court. Our experts are here to help you in abridging any other gap to get your career kick-started on the right track!

  1. Hello, I have discontinued diploma and completed intermediate it is necessary gap certificate for degree scholarship?

    1. Hi Dhanush
      Our experts are just a call away to guide you about this issue of GAP Certificate. Give us a call on 1800572000.

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