School Leaving Certificate: Format, Samples & Writing Tips

A School Leaving Certificate (SLC) is an official document issued by the educational institution where a student is enrolled. It is provided when a student leaves the school, whether to shift to another city or country, or to take admission in a different school or college. The certificate serves as proof that the student has completed a specific level of education and has officially discontinued studies at the previous institution.

To help you understand its purpose, importance, and key components, this blog explains all the essential details related to a School Leaving Certificate.

What Is a School Leaving Certificate?

A School Leaving Certificate (SLC) is an official document issued by a school when a student leaves after completing a certain class or the final grade. It acts as proof that the student has studied at that school and is now eligible to take admission in another institution. The certificate usually contains details like the student’s full name, admission number, class last studied, date of birth, conduct, and date of issue. It is required for admissions, transfers, or sometimes even for official purposes like applying for scholarships or government documents.

We have shared some examples of the look of the certificates below.

Why is a School Leaving Certificate Needed?

As discussed, a school-leaving or transfer certificate is an official document issued by your previous institute stating your education level and the reasons for leaving. Some of the reasons why you will be required to furnish this document.

• Shifting to some other city or country
• Want to be admitted to some other school/college/university
• Ensures that the student is associated with only one institution at a time and that all dues and fees of the previous institution have been cleared

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School Leaving Certificate Format

A school leaving certificate is an essential document issued by your school in case you wish to transfer or take admission to a new school or college. Here is the format:

Application Format for School Leaving Certificate

The format for writing an application for the issuance of a leaving certificate is very similar to that of a bona fide certificate format. It is important to elucidate the reasons clearly and concisely while maintaining a formal tone.

What Should be Included in the Application for School Leaving Certificate?

The application can be written either by the student or by the parents. However, some things are necessary to be mentioned in the application so that the school can issue the certificate without any objection.

• Name of the Student, enrollment number, contact details, and batch/admission year.
• The subject line should categorically state the reason for sending the application.
• Why the student is leaving the current institute should be mentioned very clearly in the main body. From shifting to another state/city and taking admission at another institute to completing a particular course, the reasons can be many. However, it is important to cite genuine reasons.
• A final concluding line, thanking the concerned authority.

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School Leaving Certificate Samples

Now that you have understood the basic details related to writing a transfer application, here are some samples that will help you gain an overview:

Sample 1

To The Principal St. Xavier’s School, Kolkata Subject: Application for Issuance of School Leaving Certificate Respected Sir, This is to inform you that I, Trisha Som, a student of Class 9-A cannot continue further education here as my father has been transferred to Delhi. Due to this, I and my family will be shifting to Delhi soon. Hence, I would kindly request you to issue a School Leaving Certificate for the same. I am attaching a no-objection certificate provided by the library and the Accounts department. I will be highly obliged if the certificate could be issued within this week. Thanking You, Sincerely, Trisha Som 94XXXXXXXX Moore Avenue, Kolkata Date: 24/03/24

Sample 2

To The Principal XYZ School, Sonia Vihar, Delhi Subject: Application for School Leaving Certificate Respected Ma’am, I inform you that my daughter, Samiya Sahu, Enrollment No. PQRS1234, of Class 10-E of your prestigious school, will not be able to continue her studies further at the school as we are shifting our residence to Noida. I would kindly request you issue the School Leaving Certificate for my daughter as soon as possible as I have to submit it to ABC School where she will be admitted. Thanking You in anticipation. Yours Sincerely, G. S. Sahu 99XXXXXX I.P Extension, Delhi Date: 01/04/24

Sample 3

To
The Principal
Ryan International School
Vasant Vihar
New Delhi

Subject: Application for School Leaving Certificate

Respected Ma’am

I am Neeta Sharma, mother of Srishti Sharma of 8th B of your prestigious school. I am writing this with a very heavy heart that due to the sudden demise of my husband, we are facing financial problems and hence, are struggling to meet our expenses. With regret, I would like to bring to your notice that Srishti will not be able to continue their studies at your school.

I would kindly request you issue the School Leaving Certificate for my daughter as soon as possible as I have to submit the same to the other institution to where she will be admitted.

Thanking You
Yours Truly
Neeta Sharma
98XXXXXX

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This was all about the School Leaving Certificate, its format, uses, and samples. With the right certificate, students can easily transfer to another school, apply for higher studies, or keep it as proof of their academic record. For more such helpful guides on courses, careers, and study abroad options, make sure to check out the Leverage Edu blog and stay updated.