As the contemporary world is swarming filled with colossal job opportunities and new-age careers, Human Resource Management has emerged a central field of study which aims to facilitate optimum utilization of human potential and maintain a better relationship between an employer and their employees. HRM comprises a wide range of processes emphasizing upon how a job can be done effectively and efficiently as well as focus on improving job performance and satisfaction. These process like Job Analysis and Job Design help recruiters in making central decisions pertaining to human resource management. This blog brings a comprehensive guide on the difference between job analysis and job design and their role in effective human resource management.
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Job Analysis and Job Design in HRM
Job Analysis and Job Design are one of the important topics studied in Human Resource Management (HRM). Job Design in Human Resources Management means the process of comprehending, identifying and deciding the duties, roles, responsibilities and other specifications of a particular job profile. On the other hand, Job Analysis in HRM is mainly about determining the level of work experience, educational and professional qualifications, skills as well as expertise required for a particular job profile.
About Job Analysis
The basic aim and objective of job analysis and job design is to gather and analyze information related to a specific job profile. Job analysis plays a vital role in job placements as it assesses the characteristics required to ensure satisfactory job performance as per the workplace environment the job is designed for. During the process of job analysis, you are required to curate two main documents, i.e. job description and job specification.
Goals of Job Analysis
The process of job analysis is carried out by recruiters to fulfil some essential objectives and goals like
- Recruitment and selection of a candidate
- Compensation Management
- Orientation, Training and Development
- Placement & Socialization
- Employee Safety and Welfare
- Performance and Appraisal
- Employee Counselling
- Strategic Planning & Management of Human Resources
Tools of Job Analysis
Some of the basic tools needed to accomplish a job analysis include:
- O*Net Model
- FJA Model
- PAQ Model
- F-JAS Model
- Competency Model
- Job Scan
What does Job Analysis Include?
Under job description, factors like the job tasks and responsibilities, working conditions, job title, tools and equipment as well as occupational hazards are mentioned. On the other hand, job specification contains the capabilities needed for a certain profile like educational qualifications, work experience, career skills, communication skills and interpersonal skills to perform all the tasks and responsibilities effectively. Thus, while carrying out a job analysis, you will required the following details:
- Job Summary
- Salary Considerations
- Duties and Responsibilities
- Zone Definition Factors: General Knowledge, Skills and Abilities; Problem Solving/Decision Making; Interactions; Nature of Supervision; Impact, etc.
- Minimum Qualifications
- Complete Physical Requirements
About Job Design
If we talk about job analysis and job design, the latter focuses on a different process. Job Design integrates the tasks, responsibilities and duties that are quintessential for a specific job profile. It also puts together the work content and qualifications needed for a job profile according to the requirements of an organization as well as an employee. The key difference between job analysis and job design is that job analysis aims to put forward the description and specification for a job profile while job design carries out the further process of finalising the actual tasks and responsibilities the employee will be performing to actualise organisational goals.
Moreover, job design has a crucial role in ensuring well-designed jobs and encouraging and boosting the morale of employees. As per Louis E.Davis, Job Design can be simply defined as “the specification of the content, methods and relationships of jobs in order to satisfy technological and organizational requirements as well as the social and personal requirements of the job holder”.
The objectives of job analysis and job design are also an important point of difference between these two. Here are the major goals of job design:
- To boost employees’ productivity and morale
- To ensure job satisfaction and safeguarding employee interests
- To identify the prominent improvement areas for employees and assist them in skill development
- To facilitate better employee participation
- To ensure a safer workplace environment
Apart from this, job design also ensures better quality, speed, dependability, flexibility, cost, health and safety and improves the employees’ quality of life.
Why Job Analysis and Job Design is Needed?
Job Analysis and Job Design simplify the hiring and recruitment process as well as training in Human Resource Management. As Job Design compiles the work profile, its details and qualifications needed for each job profile thus helping an HR Manager assess that every selected candidate meets the needs of the job profile as well as the organization. On the other hand, Job Analysis plays a crucial role in the preparation of job description and job specification. Thus, this way, both Job Analysis and Job Design are essential to underline the job profile, roles, responsibilities, qualifications and other specifications needed for the job.
Difference Between Job Analysis and Job Design
Now that you are well-familiarized with these two concepts, let’s take a look at the key differences between job analysis and job design.
|Criteria||Job Analysis||Job Design|
|Aim||Job analysis investigates and identifies the duties, tasks, responsibilities, skills and knowledge, essential qualifications for a certain job profile.||Job Design focuses on integrating the requirements and needs of an employee with the objectives of the organization.|
|Core Focus||To gather all the information to curate the job description and job specification for the recruitment process.||To decide the content of a job and aligning it with the organisational goals and ensuring job satisfaction and better working environment for the employees.|
|Factors||It covers comprehensive information pertaining to the job description, recruitment and selection process, compensation and remunerating employees etc.||It covers comprehensive business objectives as well as how to boost the morale of employees, provide them with a better quality of life and working environment.|
|Occurrence in terms of the Recruitment Process||Takes place before the recruitment process starts to ensure that the job description and job specification are well-structure to get the best possible candidates.||Takes place after the recruitment process as the core focus is on the existing employees and how their performance can be improved and a better job satisfaction can be facilitated.|
Job Analysis and Job Design PPT
Both jobs analysis and job design are different things. Analysis of job includes the tasks, duties, qualifications, skills, knowledge and responsibilities that are a part of a particular job. Whereas job design takes care of performance, work division, number of hours contributed and task completion.
Both of these procedures evaluate the compatibility of a job seeker based on various components. It further gives a list of courses / training that are be done to pursue a particular job.
There are 4 main types of job designs, have a look at them:
1. Job rotation
2. Job enlargement
3. Job enrichment
4. Job simplification
Job design focuses on optimising the work process, embedding the right values and improve the productivity of an employee. This is further done by clarifying goals and procedures, elements of jobs, listing down the responsibilities and making a suitable system for conducting tasks!
Hope this blog has helped you gain a comprehensive understanding of job analysis and job design. Aiming to pursue your career in Human Resource Management? Our Leverage Edu experts are here to assist you in choosing a suitable course and university that can equip you with the necessary knowledge, skills and exposure to build a rewarding career in this emerging field of study! Book an e-meeting with us today!