Your resume reflects your suitability for a role but a job application letter would enable you to showcase your desire to work with a company. In this technologically advanced era, the initial processes of hiring are often carried virtually. Thus, attaching a job application letter along with your resume will surely reflect your willingness to work with a particular organization. This blog brings you the essentials of writing a job application letter that can help you successfully land your dream job!
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What to Include in a Job Application Letter?
A job application letter is attached alongside the candidate’s resume or CV. Let’s first take a look at the integral elements to include in a Job Application Letter:
- Heading: Start with adding information about your employer as well as your own address along with the date, email address and phone number
- Salutation: Politely greet the concerned person with a salutation like Dear Mr./Ms, etc.
- Body of the Letter: Begin with mentioning the job position you are applying for and from where you got to know about it. Then, in the second paragraph, mention why you are suitable for this position and align your candidacy with the skills and expertise mentioned in the job description. In the third paragraph, thank the employer for their time and provide follow-up information, if any.
- Closing Line: After the main body of content, end the letter with a complimentary close like Regards or Sincerely.
- Signature: End with your handwritten signature and put your name underneath it.
To help you craft an impressive job application letter, here are some important pointers and tips we have compiled to assist you in understanding its format and the content you need to include in this letter.
Research About the Company
Before you start drafting your job application letter, make sure you thoroughly research the essential details related to the job profile and company. Mentioning the achievements of the company which inspired you to be a part of it will showcase your zeal and interest in working with the organization.
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Follow the Format
One of the most important points you must ensure while writing a job application letter is to follow a formal format to convey your interests and inclination towards the job profile. This letter will cater the impression on your behalf, thus, you must follow professional format including single spacing, Times New Roman font, 10-12 font size, left alignment etc.
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Address it to the Hiring Manager
Regardless of the position you are applying for, it is essential to address the letter to the hiring executives. While writing the letter avoid using ‘To whom it may concern’ or ‘Dear Hiring Manager’, research about the particular executive and address it to them.
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Elucidate Your Experience and Qualifications
Although your resume will have educational qualifications mentioned in it but describing your skills and achievements and how they align with the job description can also help you in carving an effective job application letter. Briefly explain your academic and professional journey and mention some important achievements and work experience which can highlight your candidature from the crowd.
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List Your Interests
Collaborating your interests and passion along with your academic milestones and professional skills will help you have your extra edge over other candidates. Do not refrain from mentioning your interests and hobbies as well as how they help you deliver the best.
BONUS: Along with the aforementioned pointers, you can also use the following tips and tricks to craft a good job application letter.
- Keep it concise. Do not make it lengthy.
- Do not forget to proofread the letter. Make sure that it is free from any spelling or grammatical errors.
- Incorporate important keywords mentioned in the job description of the profile you are applying for.
- Strictly follow the formal tone and avoid using casual language or slangs.
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Job Application Letter Sample
Now that you are aware of what all should be included in a job application letter, let us go through the below-mentioned sample to understand the tone and writing style of this letter.
|Rohan Kapoor |
A-567/2, Sector 10
Date: 9th May 2020
Human Resources Manager
Leverage Edu Defence Colony
Dear Mr Khanna
My former colleague Sakshi Gupta told me about this wonderful job opening for an administrative assistant in your Bangalore office. I have been a long-time admirer of your company and have keenly observed the great work you do, hence, I desire to be a part of the company and would wish to contribute my part in achieving company’s mission, i.e. connecting students to their dream universities.
I have worked with prestigious companies for my entire career and would like to capture this golden opportunity of working with your team and add a feather to my hat. In my current job role as an administrative assistant with Happy To Help, I guided my team in a process and saved hundreds of crores with my unique leadership style. I implemented an effective self-scheduling system for the customer care representatives that cut off on the cancelled shifts. I am also fluent with web design, MS office and Coding.
I’ve attached my CV with this letter and hope to hear from you soon.
Best Rohan Kapoor
Hopefully, after reading this blog all your queries about how to write a job application letter are resolved. A top-notch resume will help you cater better first impression, get your resume designed by our experts at Leverage Edu and get a step closer to your dream job.