Difference between Job Description and Job Specification

Difference Between Job Description and Job Specification

Whether it is the placement season or you are planning to switch jobs,  a resume plays an important part in landing you a job. The resume is a reflection of your aspirations as well as your achievements so far. However, one basic aspect of the resume that confuses many is the difference between job description and job specification. Although both the terms may seem similar, there is a big difference between job description and job specification. To understand the difference, let us first understand the individual meanings of the two terms.

Difference between Job description and Job Specification: Meaning of Job Description

Job description, in simple terms, means specifying the particulars of a job profile and the responsibilities that come along with that designation. This also includes the different terms and conditions related to the job. A company enlists job description to give candidates a clear image of the role they are applying for.  You can also enlist the job description in your resume to make it clear to the recruiters the tasks and responsibilities that you are trained for. A job description is extremely important to create clarity around the expectations of both the company and the candidate.The contents of job description include: 

  • Job Summary
  • Job Title 
  • Responsibilities and Duties Associated with the Job
  • Location of the Job 
  • Nature of Supervision
  • Working Conditions of the Job 

Difference between Job Description and Job Specification: Meaning of Job Specification

Job specification, on the other hand, means, specifying the skills and knowledge required for a specific job description. Job specification essentially conveys the kind of educational background and experience you need for that specific job role. This is mostly used by recruiters to screen candidates and to select the most suitable candidates for the job. Job specifications may also outline the personal characteristics required on your behalf to be considered suitable for that profile. The contents of job specification include: 

  • Mental Attributes of the Eligible Candidate
  • Physical Attributes Required by the Candidate
  • Behavioral and Personal Characteristics of the Candidate 
  • Social abilities of the Candidate

Difference Between Job Description and Job Specification

Here is a look at the difference between job description and job specification in a tabular form to make it more comprehensible:

Measuring criteriaJob DescriptionJob Specification
MeasuresMeasures the responsibilities and tasks of the job profile.Measures the skills and knowledge the candidate must possess.
ContentIt entails the summary, the job title, the working environment, duties to be performed, location, etc. It entails the work experience, educational qualifications, training experience, personal abilities, etc.   
BenefitThis statement helps in avoiding  confusion to the workers about their individual duties.This statement helps the management take decisions about the growth of each individual in the company.
UsefulnessThis statement helps the management evaluate individual worker and list out the specific  training necessities.This statement helps the candidate in self analysing whether they are eligible for the job role.

These differences play a huge role in the compilation of your resume. A resume plays an important part in directing your career trajectory but it is natural to feel confused about what to include and what to omit to build a strong profile. Let the experts at Leverage Edu guide you in building a strong profile that will assist you in soaring towards your dream career.  

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