Message Writing: Format, Samples & Expert Tips

Message Writing: What is the format of message writing? Message Writing is one of the common formal types of writing that we learn in our school curriculum. A message can be simply described as certain information we need to give to a person when we can’t directly communicate or contact them. The format of a message mainly comprises elements like date, time, receiver’s name, the message and then the sender’s name. This blog brings you all the details about message writing format, practice questions and more!

What is Message Writing?

A message refers to a brief piece of information that you write down for a person when you cannot contact them directly. A message can be both written or oral.

Example

When you were not at home, your friend called and informed your sister about the cancellation of a plan for the next day. So, your sister will leave you a message before going out to inform you about your friend’s call.

Messages can be passed through different mediums, be it phones, texts or emails. But for school students, a generic form of message writing is included under the English syllabus. For this type of writing, they get to learn about retrieving and interpreting information through the conversation given. Then, they are taught about writing the basic inputs into a well-drafted format.

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The Importance of Message Writing in Daily Communication

Message writing is a vital skill for clear and effective communication in various settings. It ensures the concise transfer of important information, saving time and avoiding misunderstandings. Whether in professional contexts like emails and memos or personal ones like texts and notes, a well-written message can strengthen relationships and foster collaboration. It helps individuals articulate their thoughts effectively, maintain professionalism, and build trust. Mastering message writing is essential in today’s fast-paced world, where quick and accurate communication is crucial for success in both personal and professional interactions.

Tips to Write a Professional and Impactful Message

To craft an impactful message, always begin with a polite greeting and state your purpose clearly. Use simple, direct language and avoid unnecessary details to maintain brevity. Structure your message logically, keeping it focused on the key points. In formal messages, ensure correct grammar, punctuation, and tone. Avoid using slang, jargon, or emojis unless appropriate for the context. End with a courteous closing and provide contact information if needed. Proofread your message before sending to ensure clarity and accuracy. These steps can help you convey professionalism and leave a positive impression on the recipient.

Message Writing Format

Since message writing is an essential part of the writing section in English exams, students are advised to follow a uniform format. Otherwise, you can lose marks for wrong formatting. Let’s take a quick view of the generic format for message writing in schools:

Format of Message Writing

Here are the key elements you must include in message writing:

• Heading
  You should begin by writing the heading as ‘MESSAGE’ in capital letters. It is supposed to be written in the centre at the top.
• Date
  On the left-hand side of the page, you have to write the date in expanded form.
• Time
  Though it is mandatory to mention the time in a message, there is no specification for its placement as it can either be mentioned on the left under the date or on the right side adjacent to it.
• Body
  It is the main passage, wherein you need to mention all the essential information. Do not use lengthy sentences, keep it short, precise and within 150 words.
• Sender
  After writing the necessary information, the sender’s name comes at the end on the left side.

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Word Limit

Students need to stick to the given word limits to get full marks for message writing questions. The standard word limit set by CBSE for such questions is 50 words. Make sure you are covering all the essential points within the word limit.

Points to be Remembered while Writing a Message

1. A box should include a message.
2. It must be written using the correct format, as demonstrated below.
3. The word count should be capped at fifty.
4. You can write a message as a casual or formal note.

Message Writing from a Conversation

The questions on message writing from a conversation are quite common in exams when you will be provided with a conversation between two people. For this, the common format of message writing is followed in which you can provide a summary of your conversation and convey the receiver with the message that has been sent.

You are Rita. Your mother had recently gone for a health checkup. You received a call from the assistant doctor regarding the result of her reports. Since you have to go out, you leave a message for her. Draft a message regarding the same in not more than 50 words.

Dr Kaushik: Is this A/24, Geeta Colony?
You: Yes. May I know who is calling?
Dr Kaushik: I am Dr Priya Kaushik calling from Central Diagnostic Centre. I would like to speak to Mrs Sneha.
You: She is not at home right now.
Dr Kaushik: Could you please tell her that I have seen all her test reports. They do not show any serious problems and if there would be no improvement, we might take some more tests. I advise her to continue the same set of medicines for a week and I have fixed her appointment with the cardiologist for four o’clock at the Christ Hospital. She must reach there on time with all her reports.
You: Thank you, Doctor. I will convey her the same.

Here’s how to write this message from conversation:

Example for Message Writing

Here are some of the distinct examples of message writing from which students can learn about how to appropriately draft the content for different kinds of situations.

Exploring Message Writing for English? Don’t forget to take a look at Letter Writing!

You are Simran. Your brother is not at home. You received a call from his friend regarding the cancellation of dance class. Since you have to go out, you will leave a message for him. Draft a message about the same in not more than 50 words.

Raj: Hello! Is this 25-A/12, Kamla Nagar?
Simran: Yes. May I know who’s calling?
Raj: I am Raj, Samar’s friend. Can I talk to him?
Simran: He has gone to the market with mom and forgot his mobile here. Can I pass a message?
Raj: Sure. I called to tell him that today’s class is suspended as our teacher had to go for a family emergency. The cancelled class will be held on Sunday. Please inform him of the same.
Simran: Oh! Sure. I will. Thank you.
Raj: You’re Welcome. Bye.

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Message Writing Worksheet

Here are some exercises for you to understand how to write messages. Practice them and let us know how helpful these were in the comment section below!

Exercise 1: Write Message from a Conversation

Exercise 2

You are Ritvik/Ritika. You stay in the college hostel and share a room with Manish/Manisha. You are going to get a health check up since you haven’t been feeling well since the morning. Your roommate’s classmate came a while ago and asked you to tell Manish/Manisha that they need their Maths notebook back. Draft a message telling your roommate about the same.

Exercise 3

You receive a phone call from your dad’s office in his absence and have the following conversation with the speaker.
Mr Sharma: Hello, Mr Anand?
Yourself: Hello, Dad is not at home, may I know who’s calling?
Mr Sharma: I am Ramesh Sharma, your Father’s assistant at his office.
Yourself: Hello, Mr Sharma. He is not at home. Do you have a message for him?
Mr Sharma: Yes. Please inform him that the 10 am meeting in the morning has been rescheduled to 12pm.
Yourself: Okay, Uncle. I will tell Dad once he comes back.

Exercise 4: Write a Message from Notes.

Take a look at the following notes from the notepad of Ms Meena Krishnan, Principal of R M Public School, Delhi. As her assistant, you have to draft a message on her behalf to Mr. Ram Sharma, the Vice Principal of the school.

Notes

-Meeting at 10.30 am in the Principal’s office
-Topic of Discussion: Interschool Sports Meet
-Review of preparations
-Another meeting at 11.30 with the coordinators and in charge to check the progress of sports meet preparations.

Message Writing Expert Tips and Tricks

Here are a few message-writing tips and tricks to help you ace such questions:

• While answering message writing questions, make sure that the language you are using is readable and to the point. Avoid using bulky sentence and complex words that make the overall content difficult to comprehend.
• Stick to the given word limit which is 50 words.
• Avoid adding unnecessary details and keep the content concise.
• Plan the overall content before you start writing it. Cover all the aspects of the question and try to follow a similar sequence of events as mentioned in the question.
• Do not use long sentences in your answer.
• Cross-checking is very important. After completing your entire write-up, reread it, and check the typing errors and grammatical mistakes to upscale the quality.
• Avoid using indirect or reported speech throughout the message.

FAQs

Thus, we hope that this blog has helped you understand what message writing is and how you can efficiently prepare for it. If you are planning to pursue a diploma after completing 10th or feel clueless about which stream to choose in 11th, sign up for a 30-minute free career counselling session with our Leverage Edu and we will provide you with all the guidance and assistance you need to sail through the foundation years of your academic journey. You can call our Leverage Edu experts on 1800 572 000 to find out how the application process can be fast-tracked and streamlined!