Leave Application for Examination: Format and Samples

Exams can be a stressful time for students and employees alike. Balancing studying for your exams and attending work or school can be challenging. Sometimes, you may need to take a break from work to focus on your studies. In such cases, applying for examination leave is an ideal solution. In this article, we’ll discuss tips, format, and a sample application for examination leave to help you prepare for your upcoming exams. We’ll also answer frequently asked questions to help you understand the process better.

Purpose of Examination Leave Application 

The purpose of writing an examination leave application is to request time off from work to attend an exam.

• This application serves as a formal request to your employer, outlining the dates and times of your exam and the reason for your absence. 
• The application should be written in a professional and polite manner, and it should provide all the necessary information to help your employer make appropriate arrangements for your absence. 
• By submitting an effective examination leave application, you can ensure that you are able to attend your exam without worrying about work commitments, and you can focus on achieving your academic goals.

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Things to Include in Your Examination Leave Application

In your examination leave application, include the following information:

1. Date of Writing the Application: Write the examination leave application a few days prior to when you need the leave and mention the date on which you are writing the application.
2. Write Salutation: Use proper salutation such as Mr., Dr., etc. You can also use generic title like Sir or Madam.
3. Mention the Reason for the Leave: Clearly write why you want the leave. Mention the name of your examination.
4. Mention the Dates of Leaves: Include the start and end dates of your leaves.
5. Mention How You will Cover Your Work: It is important to mention that your work will not be affected by your leaves.
6. Mention Your Contact Details: Mention when you plan to resume your work and provide necessary contact details.

Tips for Writing an Examination Leave Application 

Here are some tips to keep in mind while writing an examination leave application:

• Start with a polite and formal greeting, addressing your supervisor or manager by name.
• Mention the reason for your leave clearly and concisely. State the dates you require the leave for and the length of your absence.
• Express your gratitude for their understanding and support.
• Provide contact information in case of emergency.
• Close the application with a courteous and professional closing.

Format of an Examination Leave Application 

Here is a typical format for an examination leave application:

[Your Name] [Your Address] [City, State Zip Code] [Your Phone Number] [Your Email] [Date] [Supervisor/Manager’s Name] [Company Name] [Address] [City, State Zip Code] Dear [Supervisor/Manager’s Name], I am writing to request examination leave for my upcoming exams. I will require leave from [start date] to [end date]. I will return to work on [return date]. I have attached my exam timetable for your reference. I have completed all pending work and handed over all ongoing projects to [name of colleague]. I will ensure that all my work is completed before I leave. Thank you for your understanding and support during this time. Please let me know if you need any further information. You can contact me at [phone number] or [email address]. Sincerely, [Your Name]

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Sample Examination Leave Application

Here’s a sample application that you can use as a reference:

John Smith 12 Rosewood Street London, NW1 6JU +44 20 7388 0000 [email protected] March 9, 2023, Mary Johnson HR Manager XYZ Corporation 25 Main Street London, NW1 7ST Dear Mary, I am writing to request examination leave for my upcoming exams. I will require leave from March 23, 2023, to April 2, 2023. I will return to work on April 3, 2023.I have attached my exam timetable for your reference. I have completed all pending work and handed over all ongoing projects to my colleague, Sarah Brown. I will ensure that all my work is completed before I leave. Thank you for your understanding and support during this time. Please let me know if you need any further information. You can contact me at +44 20 7388 0000 or [email protected]. Sincerely, John Smith

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Important Points

These are the main point a writer should include during the writing of a Leave Application

• Start Date of Your Examination
• End Date of Your Examination
• Total  Duration of your Leave
• Any other Leave Request.

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