How to Write an Application to the Principal – Format & Samples

Writing an application to the principal is an important part of the English syllabus in school. Schools teach application writing to familiarize students with the proper format and composition for a Formal Application. Submitting a properly formatted application will set you apart from the rest no matter if it is for a leave, fee concession or transfer to a different stream.

Creating an impressive Formal Application to the principal is easy to do. All you have to do to master this skill is to understand the application’s format and structure and maintain a respectable tone. This blog brings you a detailed guide on writing an application to the principal, its format and style of writing as well as useful samples.

What is an Application to the Principal?

An application to the principal is a formal way to place a request in front of the school authorities. It can be written for different reasons such as:

• For Sick Leave
• For Full Fee Concession
• For Change of Section
• For Admission-related queries and concerns
• For Transfer Certificate
• For Change of Stream, etc.

While creating the application, you must specify the reason for writing it. Don’t forget to add any other related factors as well.

Check Out: Letter to the Editor

Things to Keep in Mind

1. Understand the Purpose of the Application

• Identify the reason for your application (leave of absence, requesting a certificate, permission for an event, etc.).
• Be clear and concise about your purpose to maintain formality and relevance.

2. Structure of the Application

• Header: Date and recipient’s details (e.g., The Principal’s name, School/College Name, Address).
• Salutation: Use a respectful greeting, such as “Respected Principal” or “Dear Madam/Sir.”
• Body of the Application: Begin with a short introduction, state the purpose, provide relevant details, and end with a polite request.
• Conclusion: Sign off with a closing remark, such as “Thank you” or “Yours faithfully.”
• Signature: Include your name, class/grade, and any other identification information if applicable.

3. Key Components of the Body

• Introduction: Introduce yourself and mention your class/grade to give context.
• Main Content: Explain the purpose of the application in 2-3 lines, with any additional details (dates, reasons, etc.).
• Request: Clearly state your request or what you hope to achieve (approval, leave, permission, etc.).
• Concluding Statement: Politely indicate your appreciation for the principal’s consideration.

Certain pointers can help you in drafting a well-written application. Mentioned below are some useful tips and tricks that can make your application to the principal more appropriate and better to read:

• Clearly state your reason for writing the application. Along with this, add your exact requirement:
  • the number of days for the leave
  • amount of fee concession required
  • medical certificate or any other proof (as required)
• Do not write a very long application. Keep it short and concise..
• Ensure that the grammar, syntax and structure of the application is correct.
• State your request clearly and respectfully in an official manner.

Recommended Read: Job Application Letter

Format for Writing an Application to the Principal

The format of the application means the structure that is to be followed when drafting an application to the Principal. Below is the standard format for writing an application to the Principal:

Receiver’s Address [Mention the person being addressed, i.e. ‘The Principal’ and then the school’s address.] Date [The date on which the application is written. It helps in officially documenting the application.] Subject [A short statement reflective of the purpose for which the application is written.] Salutation [Here the addressee is respectfully acknowledged and referred to. You can write ‘Sir’, ‘Madam’ or both in case of ambiguity about the gender of the person being addressed.] Body of Content [Mention your name and class] [State the reason for the application] [Related factors such as the number of days for a leave (including dates), reason for fee concession, etc.] [Humbly extend your gratitude towards the principal. Complimentary Note as a closing acknowledgement for the principal’s time, understanding and patience. This makes the letter more respectful and thereby appropriate.] Closing Line [Yours Obediently, Yours Sincerely, etc.] Name of the Sender with Details [Conclude the application by mentioning your name with other essential details like class, section, roll no. and any other details.]

Sample Applications to the Principal

Now that you are familiar with the format, let’s take a look at a sample application to the principal.

Application for Casual Leave

Write an application to the Principal asking for leave for three days because of a wedding you have to attend.

The Principal Mary Public School Gurgaon, Haryana 122XXX 25th June, 20XX Subject: Application for Leave from [Start Date] to [End Date] Dear Sir/Madam I would like to bring to your kind attention that my name is Aman Sharma, a Student of Class XI of your school. Next week, I have to attend my cousin’s marriage in Jaipur and I would not be able to attend school from 1st July, 20XX to 3rd July, 20XX. I will rejoin from 4th July, 20XX. I would be highly obliged if you will grant me leave for three days. I shall be thankful to you. Thanking you, Yours Obediently, Aman Sharma Class XI 011

Application for Sick/ Medical Leave

Write an application to the principal asking for medical leave.

Sample 1:

The Principal Mary Public School Gurgaon, Haryana 122XXX 8th September, 20XX Subject: Application for a Medical Leave Dear Sir/Madam I would like to bring to your kind attention that my name is Nupur Sharma, a student of Class X of your school. I have been diagnosed with dengue and the doctor has advised me to rest for two weeks to recover from it. As a result, I would not be able to appear for the class tests that have been scheduled for next week. I shall be grateful if you exempt me from appearing for the exams or allow me to appear for them at a later date. The medical certificate issued by the doctor is attached herewith. Thanking you, Yours obediently, Nupur Sharma Class X 07

Sample 2:

The Principal Mary Public School Gurgaon, Haryana 122XXX 26th September, 20XX Subject: Application for a Medical Leave Dear Sir/Madam I would like to bring to your kind attention that my name is Sayani Dutta, a student of Class XII of your school. I have been diagnosed with chickenpox and have been advised complete rest at home by my doctor for ten days. I would request you to kindly grant me leave for the mentioned number of days. The medical certificate issued by the doctor is attached herewith. Thanking you, Yours obediently, Sayani Dutta Class XII 18

Sample 3

Application to the Principal for Sick Leave Written by Parents

Write an application to the principal asking for leave for your child as he/she is sick.

Application for School Transfer

Write an application to the principal asking for a transfer certificate as you want to transfer to a different school.

The Principal Mary Public School Gurgaon, Haryana 122XXX 11th September, 20XX Subject: Application for issuing a transfer certificate Dear Sir/Madam I am Ananya Rai, a student of Class IX of your school. With due respect, I want to inform you that my father has been transferred to a new city and therefore I would be unable to continue my studies at this school. I request you to kindly issue a transfer certificate at the earliest so that I can get admitted to a school at the new place of posting. Thanking you, Yours obediently, Ananya Rai Class IX 14

Application to Principal for Leave Due to Marriage in Family

There is a marriage in your family because of which you will not be able to attend school for 4 days. Write an application to your principal asking for leave for the same.

Application to the Principal for One Day’s Leave

Write a letter to your principal asking for leave for one day.

We hope that this blog helped you understand the format and structure of writing an application to the principal. If you have any questions, feel free to drop them in the commet box below.