Health Check-up Leave Letter: How to Write, Format & Samples

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Health Check-up Leave Letter

Health Check-up Leave Letter: One of the basic situations that almost everyone has encountered is an unexpected illness, which may include sudden stomachache or high fever. However, we must take leave from either school or the workplace to go out for health checkups. As per professional ethics, you must officially submit a health checkup leave letter to your superior rather than verbally notifying them. Thus it is important to know about health checkup leave letters, format, structure, etc. If you want to know more about health check-up leave application letters, structure, format, samples, tips, and much more, then Keep Reading!

What is a Health Check-up Leave Letter?

A health checkup leave letter is sent to the manager or the principal to seek permission to take leave for one or two days for health checkups. These health checkups may include regular health checkups or tests prescribed by doctors. However, organizations or institutions have a list of rules and regulations for running an organization or school.

Most people recommend informing the superior officer regarding the same verbally instead of delivering a health checkup leave letter. However, there are various benefits of writing a health checkup leave letter. As per professional etiquette, you should inform your employer verbally, along with a health checkup leave letter, when you want to take a day off from work. 

Also Read: Leave Application for Office: Samples, Email and Letter Formats

How to Write a Health Check-Up Leave Letter?

Here’s how to write a Health Check Up Leave Letter:

  • You must first submit an application detailing your leave of absence; it does not just aid in figuring out your circumstances.
  • It is always helpful to specify who will take over your duties when you are unavailable.
  • Even if you are only going to be absent for a few hours, you must inform your superior officer of your absence because it enables your manager to delegate your responsibilities or postpone your work deadline.
  • Health Check-Up Leave Letters help you keep track of your monthly payments and record any salary deductions.

Also Read: Leave Letter to Class Teacher: Format and Samples 

Health Check-Up Leave Letter Format

Look at this Application’s format to write a Health Check-up Leave letter. 

Letter Format 

[Date of the Application]

[Name of the Employee]
[Address of the Employee]

[Name of the Recipient]
Address of the Recipient]

Subject: Health Check-Up Leave Letter

Dear Sir/Madam,

I would like to notify you about my sick leave status. Currently, I am on leave for_____(number of days) from ____ to____. I had been on complete bed rest for _____days. There has been a significant improvement in my health since ____ also I have to go for a healthcare check-up for the same.

The doctor has advised that it would take another _____days for a full recovery and urgently go for the check-up. Hence, I request you extend my leave to _______.
I have attached the doctor’s note for reference. I sincerely apologize for any inconvenience caused.

However, I believe it will help me perform my duties more efficiently when I rejoin my work after complete recovery.

Should there be any urgency, feel free to contact me_________Thank you in advance for your kind consideration. I hope you will consider my application favourably.

Yours Sincerely,
[Name of the Employee]

Also Read: Sick Leave Application with Medical Certificate: Format and Samples

Health Check-Up Leave Letter Samples 

Here is a sample for a Health Check-up leave letter to help you write a perfect one. The samples are given below for your reference.

Sample Health Check-Up Leave Letter for Office

[Your Name]
[Your Position or Title if applicable]
[Your Address]
[City, State, Zip Code]

[Name of Company]
[City, State, Zip Code]

Subject: Health Check-Up Leave Letter

Dear [Manager’s Name],

Respected Sir/ Ma´am,

This is to inform you that I (your name) (designation) have been suffering from a high fever since last night. Thus I want to take a leave from work today so that I can go for my medical examination. 

Please consider this and grant my absence as health check-up leave. I will also submit my medical documents for your reference. 

Thank you for your understanding.

[Your Name]

Sample Health Check-Up Leave Letter for Students

[Your Name]
[City, State, Zip Code]

[Addressing Principal]
[Name of the Principal]
[Address of the School]
[City, State, Zip Code]

Subject: Health Check-Up Leave Letter

Respected Sir/Ma´am,

I hope this letter finds you in good health. I am writing to inform you that I have scheduled a health check-up that requires my absence from school for [number of days]. The appointment is scheduled from [start date] to [end date].

I understand the importance of regular attendance and am committed to making up for any missed assignments or lessons during my absence. I have discussed this matter with my teachers, and they have assured me that they will provide me with the necessary materials and instructions to keep up with the class.

I kindly request your approval for this health check-up leave and seek your guidance on any specific procedures or forms that need to be completed.

Thank you
[Your Name]

Sample Health Check-Up Leave Letter for Teacher

[Your Name]
[City, State, Zip Code]

[Addressing Teacher]
[Name of the Teacher]
[Address of the School]
[City, State, Zip Code]

Subject: Health Check-Up Leave Letter

Respected Sir/ Ma´am,

I trust this letter finds you well. I am writing to request a health check-up leave from my teaching duties at [School/College Name] for a period of [number of days]. The health check-up is scheduled to take place from [start date] to [end date].

I have already informed my colleagues and made the necessary arrangements to ensure minimal disruption to the ongoing classes.

Thank you for considering my request. I appreciate your understanding and support in this matter. If there are any further steps I need to take or if you require additional information, please do not hesitate to let me know.

Thank you
[Your Name]

Also Read: Leave Application for Stress: Importance, Format and Samples

Tips to Write a Health Check-up Leave Letter 

Here are some tips for writing a perfect leave letter. 

  • You need to be specific and make sure your letter isn’t too long because content that is too long often loses its effectiveness. As a result, it is highly recommended that you write a letter to the point that covers all of the relevant aspects of the leave letter.
  • The majority of people don’t write the subject line, but you should not make this mistake because a good subject line makes sure the reader knows what the Application is about.
  • If you could talk about your availability and how you handle important work, that would be helpful.
  • You should likewise guarantee that you are starting and finishing your letters suitably, as it accentuates the peruser more.
  • The fact that people make a variety of typographical and punctuational errors in letters is a topic that is frequently overlooked. Therefore, you must always proofread your emails to ensure that they are effective and free of errors.

Also Read: Rejoining Letter After Leave in Office: Format and Samples


Ques. How do I write leave for a medical checkup?

Ans. Sir, With all due respect and honor, I would request a leave for tomorrow i.e.13th of September 2022 because of my father’s medical checkup. My father has been suffering from asthma and we have been making monthly visits to the hospital.

Ques. How do I request leave for medical treatment?

Ans. Dear (Name of the concerned person), I am writing this mail to request the approval of my medical leave due to my (Diagnosed illness)’s surgery. As per my doctor’s request, I would require a 3-week leave which includes the surgery procedure and the post-surgery hospital stay.

Ques. What are the medical reasons for leave?

Ans. The application for sick leave can be made for a variety of reasons, including viral fever, cold and cough, typhoid, headache, chicken pox, food poisoning, and so on.

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