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If you plan to leave your current school, a school leaving certificate (LC) or a transfer certificate is a crucial document to ask for. It is generally sought by a student when they want to leave an educational institution. The LC acts as proof that the student has studied in a school or college for a certain period of time. It is given to students who have either completed the course or are choosing to leave in the middle of the session. To obtain the transfer document, the student will need to write an application addressed to the head of the institution. Keep reading to know more about how to write an application for a leaving certificate, its format, and examples.
Contents
- 1 How to Write an Application for Leaving Certificate?
- 2 What to Include in the Leaving Certificate?
- 3 Reasons to Apply for a Leaving Certificate
- 4 Documents Required for School Leaving Certificate
- 5 Format of Application for Leaving Certificate
- 6 Samples of Application for Leaving Certificate
- 7 Tips for Writing Application for Leaving Certificate
- 8 FAQs
How to Write an Application for Leaving Certificate?
To get a leaving certificate, a formal letter addressed to the principal of the school stating the reason for the same has to be written. It is quite similar to writing a letter to the principal for getting a TC.
Writing a school leaving application is a straightforward process for prospective students, and you must follow the format. Crafting the application for a leaving certificate requires students to be concise and clear, with an exact reason for leaving in a polite tone.
What to Include in the Leaving Certificate?
Below are the details that need to be there in an application for a leaving certificate from a college/school. These details must be included for the educational institution to grant you the transfer certificate.
- Enrollment number, student name, contact details, and the admission year or batch
- The subject should contain the reason for sending the application letter
- The reason for leaving the educational institution has to be clearly specified
- Provide legitimate reasons such as moving to another city
- Finally, thank the appropriate authorities for reading your application
Reasons to Apply for a Leaving Certificate
A student, after completing his/her studies, requires a leaving certificate so as to get admission for further studies. Below are the reasons why a student might choose to send an application for a leaving certificate
- A student has completed the course in the college or school.
- The student has decided to continue further education at a different institution
- The family of the student is moving to a new country or city
- There is no opportunity to continue further education at the current institution
Documents Required for School Leaving Certificate
Whether you are planning to move to another city, getting transferred from one school to another, or you have completed your studies, a well-written leaving certificate supported by the right documentation always helps students to obtain it quickly and hassle-free. Firstly, you must be eligible for a school leaving certificate. This means that you have no outstanding dues from school, including tuition fees, library fees, and other charges. Also, the documents required for applying for the Leaving Certificate vary depending on the purpose. We have mentioned the table below that describes what types of supporting documents are required along with the application.
| Reason for Leaving | Required Documents for SLC |
| Transfer to Another School | Written Application No due certificate (fees) Identity card Academic marksheet of the previous class |
| Relocation | Written Application Relocation reason New address proof No due certificate |
| Medical Reasons | Application with a citing medical reason Medical certificate from a registered doctor/hospital No due certificate |
| Admission to Open School | Written application Academis records NIOS/State Open School registration proof (If required) |
| School Completion | SLC Application Admit card / Hall ticket No due certificate |
Note: It is crucial to understand that the documents required by your school or college might vary as per its requirements. The above-mentioned documents are commonly asked. Hence, it is advised that prospective students check with the school/college for the document requirements to apply for a Leaving Certificate. In the headings below, we have also included the Leaving Certificate format, tips, and samples for reference.
Format of Application for Leaving Certificate
Below is the application for leaving certificate format that students have to follow
- Receiver’s name and address– The first step, is to write the receiver’s name. In this case, the name of the Principal and the address of the college or the school that you are a part of.
- Date– Proceed to write the date of the application in the next line.
- Subject– Clearly specify for what intention you are writing the letter.
- Salutation– Address the receiver. For example, as respected sir/ma’am
- Body of the letter– Clearly explains the reason you are leaving the educational institution. Also, don’t forget to mention the class and roll number of the student.
- Signature and name– Sign the letter with your signature and write your name
- Sender’s address– The student’s address can be written as well
- Contact number– Lastly, include your contact number so that the head of the institution can contact you.
Samples of Application for Leaving Certificate
Below are the sample applications for leaving certificates from school.
Sample 1
| To, The Principal, [XYZ School], [XYZ School Address], [Date]. Subject: Application letter for school leaving certificate. Respected_________, With due respect, I have to state that I am _______ and I completed___from your reputable _____(school name) this year. Now, I need a school leaving certificate for admission to another new institution. For my future studies, I need to be enrolled in this school. Therefore, I request you kindly issue me the transfer certificate for admission purposes. I will be really grateful to you. Thanking You. Yours Faithfully, [Student name], [Class___], [Student roll number] [Application Date ]. |
Sample 2
| To, The Principal, [XYZ School], [XYZ School Address], [Date]. Subject: Application letter for school leaving certificate. Respected Sir/Madam, I am [Your Name], a student in [Grade/Class] at your prestigious school. I am writing to request the issuing of my Leaving Certificate because I will be discontinuing my studies at [School Name] for [mention the reason.] I’d appreciate the school for the assistance and expertise provided during my time here. Please process my request and issue the Leaving Certificate at your earliest convenience. I am providing all required documentation, including my school ID, to support my application. Please let me know if more information or paperwork is required. Thank you for paying attention to this matter. Yours Faithfully, [Student name], [Class___], [Student roll number] [Application Date ]. |
Sample 3
| To, The Principal, [Name of the institution], [ Address of the educational institution], [Application date]. Subject: School leaving certificate application. Dear_______, I am _________ [student name], a student of Class _____. I cannot continue further education here as my _____[father/mother] has been transferred to____[location]. That’s why my family and I will be moving to ____[location] soon. Hence, I kindly request you grant me a school leaving certificate. So that there is no problem for me to go there and get admitted to a new school. I would be very grateful if you would approve my request and provide me with a school leaving certificate. Thanking You. Yours Faithfully, [Class___], [Student roll number], [Application Date ]. |
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Tips for Writing Application for Leaving Certificate
Before checking the samples for writing this application, you are requested to check the tips to avoid unnecessary errors. Whether you are in class 6th and 7th or 11th and 12th, check the points below to craft a well-structured leaving certificate application:
- Follow the format aligned with your school/college.
- Use a polite and formal tone throughout.
- Mention the reason for leaving.
- Include personal details such as name, class, roll number, etc.
- Add supporting documents depending on the reason for leaving.
- Proofread; so, there are no grammar mistakes in the application.
FAQs
Students can write an application for a leaving certificate by writing the sender’s name, date, receiver’s address, subject, salutation, body of the letter explaining the reason for the transfer, and adding a signature at the end.
A student applies for a leaving certificate when the student relocates to another location, nation, or another educational institution.
Most schools require students to clear any dues or fines before issuing the Leaving Certificate. Make sure to settle any outstanding fees or obligations to avoid delays in obtaining the certificate.
It’s recommended to apply for your Leaving Certificate well in advance, ideally a few weeks before your intended departure date, to allow the school enough time to process and issue the certificate.
Along with your application, you may need to submit identification documents like your school ID, proof of address, and any relevant paperwork, depending on the school’s requirements.
Yes, you can request a Leaving Certificate even if you are not sitting for exams. The certificate will still indicate your academic progress and status at the school.
Yes, if you are transferring to another country or institution, you can apply for your Leaving Certificate. The school will issue the certificate, and you may need to get it attested or translated for international use.
We hope that you have certainly understood the school leaving application thoroughly from this blog. A school leaving certificate is an essential educational document. It is also called a transfer certificate. To get this certificate, you can send an application for a leaving certificate stating a legitimate reason to the head of the institution. To discover more such articles, contact Leverage Edu.
