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Health issues can occur unexpectedly and may sometimes prevent a person from performing daily work duties. In such cases, working professionals usually apply for medical leave to get the necessary rest and treatment. If you need to take a complete medical leave from your office, it is important to inform your employer by submitting a formal medical leave application for the office. Writing a well-structured application ensures clarity and professionalism, helping your employer understand your situation. Read on to learn how to draft an effective medical leave application for the office.
Contents
Write a Medical Leave Application for the Office: Format
When applying for medical leave, it is important to submit a formal application written in the proper format. Below is the standard format to follow when writing a medical leave application for the office:
1. Address of the Recipient:
The application should be addressed to your Manager, Boss, or Team Lead. In a corporate setting, include the recipient’s name, designation, and contact information.
2. Subject:
Write a concise subject line that clearly states the purpose of the letter, for example: Request for Medical Leave.
3. Salutation:
Begin with a respectful greeting, such as “Respected Sir/Mam”.
4. Body of the Letter:
- Introduce yourself at the start of the letter.
- Mention the nature of your illness or medical condition.
- Specify the duration of the leave you are requesting.
- Politely request that your leave be approved.
5. Complimentary Closing:
End the letter with a courteous closing, such as Yours sincerely or Yours faithfully, followed by your name and designation.
6. Medical Certificate (if applicable):
For long-term medical leave, attach a medical certificate issued by a registered doctor along with your application to validate your request.
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Sample 1: Medical Leave Application for Office
| To, The Manager, Human Resources Department, Sunrise Technologies Pvt. Ltd., Bengaluru Date: 28 November 2025 Subject: Application for Medical Leave I am writing to inform you that I have been suffering from a high fever and a viral infection since yesterday evening. My doctor has advised me to take complete rest for three days to recover properly and to prevent the spread of the infection to other staff members. Therefore, I kindly request you to grant me medical leave from 28th November 2025 to 30th November 2025 (3 days). I have attached my medical certificate for your reference. I will ensure that all pending work is completed upon my return and will coordinate with my team members regarding any urgent matters during my absence. I shall be grateful for your kind consideration. Thanking you, Yours sincerely, Rajesh Kumar Employee ID: 2457 Department: Software Development Contact Number: +91 9876****** Enclosure: Medical Certificate |
Sample 2: Medical Leave Application for Office
| To, The HR Manager Sunrise Technologies Pvt. Ltd.123, MG Road, Bengaluru: 560001 Date: 28/11/2025 Subject: Request for Emergency Medical Leave due to Hospitalisation Dear Sir/Madam, I regret to inform you that I met with an accident yesterday while returning home from the office. I have been admitted to [Hospital Name], [City] for treatment and observation. The doctors have recommended hospitalisation for 5–7 days, followed by rest at home. In view of these circumstances, I kindly request you to grant me medical leave from 27th November 2025 to 5th December 2025. I am attaching the hospital admission certificate and doctor’s prescription for your reference. I will submit the discharge summary and fitness certificate as soon as I am discharged. I have briefed my colleague, [Colleague’s Name], about the ongoing projects, and he/she has agreed to handle urgent matters during my absence. I will also be available via phone/email for any critical issues that may require my input. I sincerely request you to consider my situation and approve my leave application at the earliest. Thank you for your understanding and support. Yours faithfully, Rajesh Kumar Employee Code: SD2457 Designation: Software Engineer Mobile Number: +91 9874****** Email ID: [email protected] Attachments: Hospital Admission Certificate Medical Prescription |
Sample 3: Medical Leave Application for Office
| To, The Team LeaderTech Nova Solutions Pvt. Ltd.Information Technology Department, Pune Date: 28th November 2025 Subject: Application for Medical Leave for Planned Surgery Respected Sir/Madam, I would like to inform you that I have been advised by my doctor to undergo a minor surgical procedure (Appendectomy), which has been scheduled for 5th December 2025 at Ruby Hall Clinic, Pune. As per medical advice, I will require approximately 10-12 days for the surgery and post-operative recovery. Therefore, I request you to kindly sanction me medical leave from 5th December 2025 to 16th December 2025 (12 days). I have taken the following steps to ensure a smooth workflow during my absence: – Completed all urgent assignments scheduled for this period – Prepared a detailed handover note for my colleague, Mr. Rohan Sharma. – Set up out-of-office email responses – Shared emergency contact details with the team I am attaching the doctor’s recommendation letter and hospital appointment confirmation for your records. I will keep you updated about my recovery and will submit the discharge summary and fitness certificate before rejoining duty. I hope you will consider my request favorably and grant me the necessary leave. I assure you of my commitment to resume work with full dedication after recovery. Thank you for your cooperation and understanding. Warm regards, Rajesh Kumar Designation: Software Engineer Contact Number: +91 9870****** Enclosures: Doctor’s Recommendation Letter Hospital Appointment Confirmation |
FAQS
Make sure that you include these things in your medical leave application for office:
Address of the Recipient
Subject
Salutation
Body of the letter
Complementary closing
Medical Certificate
Yes, in India, medical leave (or sick leave) is paid.
Yes, medical leave and sick leave are the same in India, but not in certain countries like the US.
The duration depends on the severity of your condition and your company’s leave policies. Check your organization’s guidelines for more information.
Yes, many companies require a medical certificate for extended leaves to validate your reason for absence.
In emergencies, notify your employer immediately via phone or email, and submit the leave application later.
Yes, but you must inform your employer and submit an updated medical certificate or explanation for the extension.
Medical leave taken with proper documentation and communication should not negatively impact your performance review.
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