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When it comes to a person’s medical status, things can get worse at any time. Working professionals typically apply for sick leave or medical leave during such times. If you find yourself in a situation where you need to take a complete medical leave from work, you should submit a medical leave letter to inform your employer about your illness. As an employee, when you face health issues and cannot go to work regularly, you must submit a medical leave application for office. To know how to write a medical leave application for office, keep reading.
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Table of Contents
Format of Medical Leave Application for Office
When you are applying for a medical leave, then make sure that you are submitting a medical leave application which is written in a proper format. Here is the format that you need to follow when writing a medical leave application for the office.
Address of the Recipient: The Medical Leave Application should be addressed to the Manager, Boss, or Team Manager. If you work for a corporation, include the recipient’s name and contact information.
Subject: In a single sentence, explain why you’re writing the application.
Salutation: You must address the receiver as “Respected Sir/Mam”.
Body of the letter: Introduce yourself at the beginning of the paragraph. In a friendly tone, please state the nature of your ailment, indicate the length of your leave, and request that they grant you leave.
Complementary closing: Finish the letter with a complimentary phrase.
Medical Certificate: If you are on long-term medical leave, you must include the medical certificate with your medical leave application to the Office.
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Samples
Below, we have provided some samples that will help you understand the format of the medical leave application even better. These samples will give you an idea of how you should approach your leave application.
Sample 1: Medical Leave Application for Office
To
The Manager,
Company Name,
Name of the city
Date: dd/mm/yyyy
Subject: Leave Application for Stomach Ache
Respected Sir,
With due respect, I am writing to inform you that I have been suffering from terrible stomach ache for a few days. So I decided to make an appointment with our doctor for tomorrow. As a result, I request that you grant me one-day leave for a medical check-up. I will be grateful for your generosity.
Yours Sincerely,
Name
Designation
Company Name
Sample 2: Medical Leave Application for Office
To
The Manager,
Company Name,
Name of the city
Date: dd/mm/yyyy
Subject: Leave Application for Umbilical Hernia
Respected Sir,
This is to say that I have worked for your company for X years. I recently developed an umbilical hernia, and the doctor advised me to have surgery as soon as possible.
As a result, I’d like to take two weeks off to relax and heal. If I require additional leave, I will provide an update on my medical condition.
In my absence, my colleague will handle the assignment, and I apologize for any trouble caused while I am not in the office. I’m hoping you’ll accept the application and grant the request.
Thank you
Sincerely yours,
Name
Designation
Company Name
Sample 3: Medical Leave Application for Office
To
The Manager,
Company Name,
Name of the city
Date: dd/mm/yyyy
Subject: Leave Application for flu
Respected Sir,
I’m writing this to let you know that I won’t be able to make it to the office today because I’m sick with the flu. I anticipate that the flu will last at least X days. I shall return to the office after that.
I will be accessible to respond to emails and phone calls if you require immediate assistance; however, Colleague’s name will handle my workload today to guarantee that all deadlines are fulfilled.
Thank you
Sincerely yours,
Name
Designation
Company Name
Sample 4
To
The Manager,
Company Name,
Name of the city
Date: dd/mm/yyyy
Subject: Leave Application for Food Poisoning
Respected Sir,
I’m writing to inform you that I got ill with food poisoning last night. I hoped it would go away by this morning, but it appears that I am still sick.
Please grant me leave for X days so that I can rest properly. I will return to the office after X days, once my health has returned to normal.
I have no immediate responsibility for the work and do not anticipate any emergencies. I’m waiting for your approval.
Thank you
Sincerely yours,
Name
Designation
Company Name
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Tips to Write
When you are writing a medical leave application, keep some crucial points in mind. Make sure that you are concise, clear, and straightforward when you are writing the application. So, here are some important tips you need to keep in mind while writing your medical leave application for the office:
Define the Duration of Leave
It is crucial that you are honest and clear about how long you’ll need the leave. It helps your manager to properly know the duration of your absence. This develops trust in the professional relationship between you and your manager.
Mention Relevant Medical Information
Include any pertinent medical information, such as the doctor’s diagnosis, prescription therapy, or the need for bed rest, if applicable.
Show Gratitude and Understanding
Thank your manager, employer, or supervisor for their understanding and support. Recognise any inconvenience your absence may create and assure them that you will make up for the missed time.
Clearly State your Purpose
Begin your letter by expressing directly that you are requesting sick leave. Mention the dates on which you will be absent from work.
End With a Professional Closing
Finish your application with a professional concluding phrase, such as “Sincerely,” and write your name underneath it.
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Are Medical Leave and Sick Leave the same thing?
In several countries, medical leave is different from the sick leave. However, sick leave and medical leave are treated the same in India.
In countries like the United States, sick leave is commonly defined as the number of sick days agreed upon by an employee and is compensated, while medical leave is intended for a longer period of time due to a major health issue.
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Are Medical Leaves Paid?
In India, medical leave (or sick leave) is paid. Employers grant this leave to employees when they are sick or injured. These are not paid vacation days, and every business is required by law to provide them to their employees.
In corporate rules, sick leaves are often referred to as medical leave, sickness absence, or sick days in India. However, medical leaves and sick leaves are different in certain countries such as the US. Sick leaves are paid in the US, while medical leaves are not.
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FAQS
Make sure that you include these things in your medical leave application for office:
Address of the Recipient
Subject
Salutation
Body of the letter
Complementary closing
Medical Certificate
Yes, in India, medical leave (or sick leave) is paid.
Yes, medical leave and sick leave are the same in India, but not in certain countries like the US.
The duration depends on the severity of your condition and your company’s leave policies. Check your organization’s guidelines for more information.
Yes, many companies require a medical certificate for extended leaves to validate your reason for absence.
In emergencies, notify your employer immediately via phone or email, and submit the leave application later.
Yes, but you must inform your employer and submit an updated medical certificate or explanation for the extension.
Medical leave taken with proper documentation and communication should not negatively impact your performance review.
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