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When studying abroad or at a university, students sometimes realise that the course they initially chose does not align with their interests or career goals. In such cases, they may need to formally request a course change. Write a Letter to the College Director Requesting To Change Your Course: IELTS Writing Task 1 is a common topic in IELTS, requiring a well-structured and polite letter. This task assesses your ability to communicate clearly, explain reasons, and make a formal request effectively.
| Details | Information |
| Who are you writing to? | College Director |
| Why are you writing? | To request a course change |
| Which course are you currently in? | Mention your current course |
| Which course do you want to switch to? | Mention your preferred course |
| Why do you want to change? | Career goals, personal interest, difficulty understanding the current course, job prospects, etc. |
| What action do you expect? | Approval and guidance on the course change process |
This Blog Includes:
Key Elements of a Letter to Request a Course Change
If you are considering changing your course in college, writing a formal letter to the college director is an essential step in making your request. This letter should be clear, polite, and provide sufficient justification for why the change is necessary. Below, you will find three helpful sample letters on the topic Write a Letter to the College Director Requesting to Change Your Course: IELTS Writing Task 1. These examples will demonstrate how to structure your letter to the college director.
| Number of Points | Division of Section | Explanation |
| 1. | Salutation | Begin the letter with a polite salutation, addressing the director respectfully (Example: Dear [Title] [Director’s Name]). |
| 2. | Introduce Yourself | State your name, student ID, and the course you are currently enrolled in. |
| 3. | Purpose of the Request | Clearly state why you are writing the letter, mentioning that you would like to request a change of course. |
| 4. | Reasons for the Request | Explain the reasons for wanting the course change. Make sure the explanation is clear and concise. |
| 5. | Explain How the Change Will Benefit You | Describe how the new course aligns with your academic goals and future career aspirations. |
| 6. | Acknowledge the Impact of the Change | Recognise any consequences of changing the course (Example: schedule changes, additional requirements) and express your willingness to adapt. |
| 7. | Polite Closing Request | End the letter politely by thanking the director for their time and requesting a prompt response. Use a polite closing like ‘Yours sincerely’ or ‘Kind regards.’ |
Also Read: Traffic Vocabulary for IELTS: Keywords & Phrases
Letter 1: Request for Course Transfer from Business Studies to Marketing Programme
Find below the structure, sample writing, and formal phrases and words with their meanings for Letter 1 type.
Structure of Letter
| Section | Explanation |
| Sender’s Address | This is the full address of the person writing the letter. It appears at the top and tells the recipient where the letter is from. |
| Date | The date on which the letter is written. It is placed just below the sender’s address. |
| Receiver’s Address | Includes the name, designation, and address of the person or institution receiving the letter. |
| Salutation | A polite and formal greeting to the person being addressed. |
| Subject/Reference Line | A short line summarising the purpose of the letter. It helps the reader quickly understand the topic of the request. |
| Introduction Paragraph | Introduces the writer, their course details, and the reason for writing the letter in a brief and clear manner. |
| Body Paragraph(s) | Provides a detailed explanation of why the request is being made, including academic interests, experiences, and future goals. |
| Supporting Details | Mentions any steps already taken, discussions with faculty, or willingness to meet any conditions for the change. |
| Conclusion | Politely requests action, mentions attached documents if any, and expresses hope for a positive response. |
| Closing & Signature | Ends the letter formally with a closing phrase like Yours sincerely followed by the writer’s full name. |
Letter Writing Sample
14 Rajnigandha Enclave
Delhi, 110025
1st May 2025
The Director
Delhi Metropolitan College
Outer Ring Road, Saket
New Delhi – 110017
Dear Dr. Sharma,
Subject: Request for Course Change from Business Studies to Marketing Programme
I hope this letter finds you well. I am writing to formally request a change in my academic course enrolment. My name is Sarah Williams, student ID 20456789, and I am currently enrolled in the Diploma in Business Studies (course code: BS2023). I wish to transfer to the Diploma in Marketing (course code: MK2023) from the upcoming term.
Having completed the first term of the Business Studies programme, I have come to realise that my core interest lies more in marketing dynamics and consumer behaviour, rather than the broader concepts of business management. During the ‘Introduction to Marketing’ module, I was deeply engaged and secured a distinction grade, which further solidified my passion for this field.
In addition, I bring relevant experience from my prior work at a local advertising agency, which gave me valuable insights into real-world marketing applications. I believe that this background, combined with a specialised qualification, will better support my career objectives in digital marketing and branding.
I understand that mid-year course transfers can be administratively demanding. However, I have already consulted with both course coordinators, Professor Mehta and Dr. Roy, who confirmed that the core modules I have completed can be credited towards the Marketing course. I am fully willing to undertake any bridging modules or assessments as required.
Kindly consider my request and let me know the necessary steps to initiate this change. Enclosed with this letter are my academic transcript and a recommendation letter from Professor Mehta for your kind perusal.
Thank you very much for your time and consideration. I sincerely hope for a positive response at your earliest convenience.
Yours sincerely,
Sarah
Formal Phrases and Words with Meanings
| Phrase / Word | Meaning / Explanation |
| I am writing to request | A formal way to begin a letter when you are asking for something. |
| Course enrollment | The act of registering or being admitted into a course of study. |
| Transfer to the Marketing programme | To move or switch from one academic course to another, more specific one. |
| Primary interest lies in | The main area of focus or curiosity for someone. |
| Consumer behaviour | The study of how people make decisions about what they buy and use. |
| Achieved distinction-level marks | Scored very high or excellent grades in a subject or module. |
| Align with my career aspirations | To match or support long-term career goals. |
| Administrative challenges | Difficulties related to official paperwork or formal processes. |
| Undertake additional modules | Agree to study extra subjects or parts of a course. |
| Attached my academic transcript | Included the official document listing grades and academic performance. |
Explore:
Letter 2: Changing from Computer Science to Information Technology
Below, you will find the structure, sample writing, and formal phrases along with their meanings for Letter 2 type.
Structure of Letter
| Section | Explanation |
| Sender’s Address | This is the full address of the sender (writer) placed at the top of the letter, indicating where the letter is being sent from. |
| Date | The date on which the letter is written, showing when the request is being made. |
| Receiver’s Address | The recipient’s details, including their name, designation, and full address. This section directs the letter to the correct department or person. |
| Salutation | A formal greeting used when addressing the recipient of the letter. |
| Subject/Reference Line | A brief and specific line that introduces the reason for writing the letter. It gives the recipient an idea of what to expect in the letter. |
| Introduction Paragraph | A clear opening stating who the sender is, their current course, and the reason for writing the letter. |
| Body Paragraph(s) | The main content of the letter that justifies the request by explaining personal reasons, experiences, and objectives. |
| Supporting Details | This part includes additional context, like work experience and discussions with course coordinators that support the request for the transfer. |
| Conclusion | The closing request for action, asking for advice on procedures and any additional documents required for the transfer. |
| Closing & Signature | Formal closing with a sign-off such as “Yours faithfully,” followed by the sender’s name. |
Letter Writing Sample
27 Pine Street
Bangalore, KA 560001
1 May 2025
The Director
Bangalore Institute of Technology
VV Puram, Bangalore, KA 560004
Dear Sir/Madam,
Subject: Request for Course Transfer from Computer Science to Information Technology
I am writing to formally request a transfer from my current Computer Science programme (CS302) to the Information Technology course (IT405). My name is Arun Kumar, student ID BIT20203045, and I am currently in the first semester of the second year.
My request stems from a growing realisation that the Information Technology course better matches my strengths and career objectives. While I initially enrolled in Computer Science due to my interest in programming, I have found the highly theoretical mathematical components of the course particularly challenging. In contrast, during collaborative projects with IT students, I discovered that the practical, application-based approach of the IT course better suits my learning style and professional goals in system administration and network management.
Furthermore, I have recently secured a part-time position as an IT support assistant at Tech Solutions India, which has reinforced my interest in pursuing a more hands-on technical career path. My supervisor has also highlighted that the IT qualification would be more relevant to my current role and future advancement within the company.
I am fully aware that this change may require me to complete additional modules to meet the IT course requirements. I am prepared to attend any necessary catch-up sessions and complete extra assignments to facilitate a smooth transition. I have already consulted with both course coordinators who indicated that approximately 70% of my completed credits could be transferred.
I would greatly appreciate your consideration of my request and would welcome the opportunity to discuss this matter further. Please advise me on the formal procedure and any documentation required to process this transfer.
Thank you for your attention to this matter. I look forward to your response.
Yours faithfully,
Arun Kumar
Formal Phrases and Words with Meanings
| Phrase / Word | Meaning / Explanation |
| I am writing to formally request | A polite and official way of starting a request letter. |
| Transfer from my current programme | Requesting to change or switch from one academic program to another. |
| Better matches my strengths | Indicates that the new course is more suitable for the writer’s abilities or interests. |
| Highly theoretical mathematical components | Refers to abstract or complex mathematical concepts that are more theory-based. |
| Application-based approach | Learning that focuses more on practical skills and real-world use of knowledge. |
| Hands-on technical career path | A career that involves practical work or technical skills, often in a direct, real-world setting. |
| Supervisor has highlighted | Indicates that the supervisor has suggested or pointed out something relevant to the request. |
| Completed credits could be transferred | Refers to the idea that some completed academic work can be carried over to the new course. |
| Facilitate a smooth transition | To ensure that the change from one course to another happens without issues or disruptions. |
| Formal procedure and any documentation | The official steps and paperwork required to process the transfer request. |
Also Read:
| Describe a Competition You Would Like To Take Part In: IELTS Speaking Topic | Describe a Popular/Famous Person in Your Country: IELTS Speaking Topic |
Letter 3: Application to Transfer from English Literature to Creative Writing Programme
Please find below the structure, sample writing, and formal phrases, along with their meanings, for Letter 3 type.
Structure of Letter
| Section | Explanation |
| Address of the Sender | The address of the sender (in this case, Elena Patel) at the top left corner of the letter. The date follows the address. |
| Date | The date of writing the letter (1 May 2025). This is written below the sender’s address. |
| Address of Recipients | The recipient’s (Professor Ravindra Joshi) address, followed by the designation and the college name. The address should be aligned to the left. |
| Salutation | A formal greeting addressing the recipient, e.g., “Dear Professor Ravindra Joshi”. It’s polite and professional. |
| Subject | A brief line stating the purpose of the letter, e.g., “Application to Transfer from English Literature to Creative Writing Programme”. |
| Introduction | The first paragraph introduces the sender, mentions the course the sender is currently enrolled in, and states the purpose of writing the letter. |
| Body | The second and third paragraphs provide the reasons for requesting the transfer, background on how the sender’s aspirations have changed, and details of current studies. |
| Conclusion | The final paragraph summarises the request and expresses hope for a positive response. The sender also indicates willingness to provide more information. |
| Closing | A polite formal closure such as “Yours sincerely”. |
| Signature | The sender signs their name below the closing phrase. If it’s a hard copy letter, the sender will sign manually. |
Letter Writing Sample
5 Meadow Lane
Bangalore, KA 560003
1 May 2025
The Director
Bangalore Arts College
MG Road, Bangalore, KA 560001
Dear Professor Ravindra Joshi,
Subject: Application to Transfer from English Literature to Creative Writing Programme
I am writing to request permission to transfer from the English Literature programme (ENG205) to the Creative Writing programme (CW210) starting from the next academic term. My name is Elena Patel (student ID: BAC2022089), currently completing my second term in the undergraduate English Literature course.
The primary reason for my requested change is that throughout my studies thus far, I have found myself increasingly drawn to the creative aspects of literary analysis rather than purely academic criticism. The elective Creative Writing workshop I attended last term confirmed my passion for producing original content, and I received highly encouraging feedback from the workshop leader, Dr. Sharma, who suggested that my writing shows considerable promise.
Additionally, my career aspirations have evolved since beginning my studies. Initially, I planned to pursue academic research, but I now aim to develop a career in publishing, specifically in content creation and editing. The Creative Writing programme, with its focus on various genres and publishing practices, would provide more relevant preparation for this career path.
I understand that some modules from my current programme may not align perfectly with the new course requirements. However, I have reviewed the Creative Writing curriculum and noted that several core literature modules I have already completed are also requirements for the Creative Writing degree. I am willing to undertake any additional work necessary to bridge any gaps in knowledge or skills.
I have attached my current transcript, a portfolio of my recent creative work, and a recommendation letter from Dr. Sharma to support my application. Should you require any further information, I would be happy to provide it.
Thank you for considering my request. I look forward to your response and hope for a favourable outcome.
Yours sincerely,
Elena Patel
Formal Phrases and Words with Meanings
| Phrase/Word | Meaning |
| Request permission | Asking for formal approval to do something. |
| Formal request | A structured, polite, and official way of asking for something. |
| Consideration | The act of giving careful thought or attention to something. |
| Career aspirations | The goals or ambitions one has for their professional future. |
| Highly encouraging feedback | Positive, motivating comments or responses to someone’s work. |
| Admission to the programme | The process or action of being accepted into a specific course or programme of study. |
| Align with | To be in agreement or harmony with something. |
| Required documentation | Official documents that are needed for a process or application. |
| Bridge any gaps | To address and fill any missing information or skills. |
| Favourable outcome | A positive result or decision from a request or application. |
Conclusion
In conclusion, writing a letter to the college director requesting to change your course requires a formal tone, clear reasoning, and a well-structured format. Whether your request is based on academic interests, career goals, or personal circumstances, it is essential to communicate politely and professionally. Providing valid reasons, expressing gratitude, and maintaining clarity will increase the likelihood of a positive response. By following these guidelines, students can effectively present their request while demonstrating respect for the institution’s policies and decision-making process.
Explore Impotant Topics on IELTS Writing from here
Ans. The letter should follow the formal letter structure:
Salutation (Dear [Director’s Last Name],)
Opening statement (Introduce yourself and state the purpose of your letter)
Body Paragraph 1 (Explain why you want to change your course)
Body Paragraph 2 (Provide supporting details or any necessary information)
Conclusion (Request approval and express gratitude)
Closing Statement (Yours sincerely/Yours faithfully + Your Name)
Ans. Ans. You must use a formal and polite tone since you are addressing a college director. Avoid contractions (Example:, “I’m” should be “I am”) and informal words.
Ans. Some common reasons include:
The course does not align with your career goals.
You find the subject difficult and wish to switch to a more suitable one.
Personal or medical reasons affecting your ability to complete the course.
A newly discovered interest in another field.
Ans. For IELTS Writing Task 1, the letter should be at least 150 words, but ideally between 150-180 words.
Ans. Yes, you can mention personal reasons, but they should be reasonable and professional. For example, “I have realised that my true passion lies in [new course] rather than my current field of study.”
Ans. Yes, providing your student ID number helps the college administration identify you quickly. You can mention it in the opening paragraph.
Ans. If you are undecided, you can request guidance from the director or mention a couple of options you are considering. Example: I would appreciate any guidance on selecting the most suitable course based on my academic strengths.
Ans. You should politely request approval and express gratitude. Example:
I kindly seek your approval for this request and appreciate your time and assistance in this matter. I look forward to your response.
Ans. No, IELTS Writing Task 1 requires a coherent, well-structured letter in full sentences. Do not use bullet points or lists.
Successfully preparing for the IELTS Writing Task, requires consistent practice, a clear strategy, and the right resources. By linking your responses between IELTS Writing Part 1 and IELTS Writing Task 2 , you can showcase your ability to elaborate on topics and provide insightful answers.
If you’re finding it challenging to prepare, consider taking an IELTS Mock Test to evaluate your progress or join our offline or online IELTS classes at Leverage Edu to enhance your skills and boost your confidence, ensuring you are fully prepared for your IELTS Speaking Test and one step closer to achieving your study abroad aspirations.
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