What to Write in Email When Sending Resume?

One of the most important things to do when applying for a job is to craft an email that includes your CV. Many people feel completely lost when it comes to composing an email and don’t know where to begin. It’s not just about how to introduce yourself; it’s also about knowing what to put in and keep out of an email. Discover some of the most important components to include, what should be in an email and some of the best examples that you can use as a model. Continue reading to know more about what to write in email when sending resume.

Also Read: Top 11 Skills to Put on a Resume

Key Elements to Write an Email When Sending Resume

Sending a resume while applying for a dream job is the first step of the application process. Here are the key elements that one must keep in mind while writing an email when sending a resume:

1. Email Address: Never use a nickname or inappropriate vocabulary in your email addresses, always use a professional email address that contains your name. It doesn’t make a good impression and isn’t the best method to approach hiring managers. 

2. Clear Subject Line: Select a concise and appropriate subject line, and include the job description’s keywords within it. Make sure to mention which positions you are applying for or are interested in.

3. Salutation: One of the most crucial things to remember when composing an email to deliver a resume is to address the recipient or hiring manager professionally. If you are aware of the name, always begin with Dear Mr. or Mrs. If you don’t know the hiring manager’s name, use phrases like Dear Hiring Manager. 

4. Introduce yourself: Give a brief introduction of yourself, the job for which you are applying for, and your qualifications for the position in the first paragraph. This is a great method to capture a hiring manager’s interest and provide them a comprehensive understanding of your qualifications and the reason for your email. 

5. Highlight Your Relevant Skills: The consecutive paragraphs or the body of the mail is meant for highlighting your qualifications and experience. Start with the qualifications that align with the job description and the position you are applying for. This will help a recruiting manager to identify your qualifications and what value you can bring to the company if onboarded. 

6. Tailor Each Mail for a Specific Role: It is very common that job seekers make the mistake of applying to numerous job applications with the same generic email. It’s not an ideal approach, though. 

• For instance, a resume sent for the position of a digital marketing specialist will differ greatly from one sent for the position of a performance marketing specialist. Now you might wonder, “What’s the difference?” since both positions are in the marketing specialty. However, there is a significant distinction between the two jobs when it comes to the primary roles and specific obligations.

7. Tone and Language: Keep your email tone pleasant and professional throughout. Avoid making the mistake of using unsuitable vocabulary and informal language. Remember that the recruiting manager will be seeing this email as your initial impression. 

8. Verify for Typos and Close with a Thank You: Verify that there are no grammatical or spelling errors in your email by carefully proofreading it. Thank the recipient for their time and consideration as you close the email. For easier communication, don’t forget to give your contact details.

Also Read: Career Objective for Resume

Samples for What to Write in Email When Sending Resume?

Below are some sample emails that you can use as a reference and to tailor your application when you’re applying for a certain role. 

Sample 1

Subject: Application for [Job Title] – [Your Name] Dear [Hiring Manager’s Name], I hope this email finds you well. I am writing to express my interest in the [Job Title] position advertised on [where you found the job posting]. Enclosed is my resume outlining my qualifications, educational background, and professional experience. I am confident that my skills in [mention specific skills relevant to the job], along with my [mention any additional relevant qualifications or certifications], make me a strong candidate for this role. I am particularly drawn to [Company Name] because of its reputation for [mention any specific aspects of the company that attract you, such as its innovative projects, commitment to sustainability, or industry leadership]. I would welcome the opportunity to further discuss how my skills and experiences align with the needs of your team. I am available for an interview at your earliest convenience and can be reached at [your phone number] or [your email address]. Thank you for considering my application. I look forward to the possibility of discussing my candidacy in more detail. Sincerely, [Your Full Name] [Your Phone Number] [Your Email Address] [LinkedIn Profile or other relevant links if applicable]

Also Read: What is 360-degree Feedback?

Sample 2

Subject: Application for [Job Title] – [Your Name] Dear [Hiring Manager’s Name], I hope this email finds you well. I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. Please find attached my resume for your consideration. I am excited about the opportunity to contribute my skills and [mention any specific experience or qualities that make you a strong fit for the role] to [Company Name]. In my previous role at [Previous Company], I successfully [mention a significant achievement or responsibility relevant to the new position]. I am confident that my background in [relevant skills or industry experience] aligns well with the requirements of the position. I am particularly drawn to [Company Name] because of its [mention a specific aspect of the company that resonates with you, such as its mission, values, or recent accomplishments]. I am available for an interview at your earliest convenience and can be reached at [your phone number] or [your email address]. Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences make me an ideal candidate for [Company Name]. Sincerely, [Your Full Name] [Your Phone Number] [Your Email Address] [LinkedIn Profile or other relevant links if applicable]

Also Read: How to Write Area of Interest in Resume?

What to write in email when sending resume is a big concern for many job applicants. Hope this blog serves as a guide and helps you to land a dream job.

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