8 Easy Steps to Write a Cover Letter: Sample Templates

6 minute read
Steps to Write a Cover Letter

Cover letters are a great way to introduce yourself to a potential employer. Creating a compelling cover letter requires you to highlight skills related to the job profile. Some people don’t like creating cover letters, as they struggle with templates, font style, skills to add, etc. A Cover Letter which consists of relevant skills, eye-catching templates and font style usually outstands others. In this blog, we will show you how to write a cover letter in 8 easy steps.

Must Read: How to Introduce Yourself Professionally in an Email

What is a Cover Letter?

A cover letter is a single-page document that communicates the interests, skills, and experience of a candidate. It gives extra information about your abilities and experiences relevant to the position you’re looking for and is often enclosed with your resume. Usually, it has three to four concise paragraphs. The simplest approach to letting the employer know about your interests, abilities, and expertise is through a cover letter.

Must Read: Beginners Guide for Writing a Cover Letter

Importance of a Cover Letter in Your Resume

A cover letter is a crucial component of the gruelling interview procedure. It is utilized to show that you are passionate about the position, the work, and most importantly, the organization. A  compelling cover letter gives you the chance to demonstrate your personality and your capacity for clear and effective communication in addition to your credentials and expertise.

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How to Write a Cover Letter in 8 Easy Steps:

Follow these steps to make an impressive cover letter:

1. List your name and address first

On the left side of the page, write your name and address. It’s not a good idea to write these particulars in the middle of the page.

2. Specify the date

The day on which the letter is being sent should be stated. The address line should be placed after the date line. 

3. Include the name and address of the receiver

Next comes the recipient’s name, address and phone number. A company’s name, address, and precise location must be written down.

4. Give a brief introduction first

Indicate your purpose for writing it in the first or opening paragraph. Name the position, its title, and the source of the advertisement. Mention it even if you received recommendations for the post from someone who works for the institution or organization. Give a quick introduction of yourself, your current career or academic position, and a greeting to begin.

Make sure you include:

  • Be specific when writing an introduction. 
  • Start your cover letter by showcasing your research efforts.
  • Begin with a belief statement that reflects the organization’s principles and purpose.
  • Include a brief synopsis of your professional background, including any previous positions held, responsibilities, and lessons learned
  • Communicate your excitement for the job and the company.

5. Next, describe your background in a second paragraph

This section should include a succinct outline of your educational and professional experiences that are relevant to the position you are applying for. The most important accomplishments, talents, and qualifications that make you the best candidate for the job should also be listed. You should also include your quantifiable accomplishments to date as well as the impacts you have had throughout your professional career. Make sure to focus on the keywords that were included in the job description. 

6. In the paragraph after, concentrate on a different aspect of your qualifications:

Instead of restating your talents in this section, concentrate on other areas or achievements in an appealing manner that will impress employers and persuade them to consider you for the job position. For example; Do mention any internal training, certificates, or previously untapped talents that you have acquired to complete specific tasks if you have them. 

7. Finish by outlining your special qualifications

Write about any other certifications, training, workshops, or part-time programs you have taken to add value and get industry insights in addition to your qualifications that are appropriate and best complement the job in this paragraph. 

8. Finish by signing off

In the end, sign your name after a closing line.

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Tips to Keep in Mind While Write a Cover Letter

Finally, for writing an outstanding cover letter, you should keep in mind a few below mentioned important aspects:

  • Don’t forget to adapt your cover letter to the needs of the organization and your job application.
  • Avoid using acronyms, use understandable language and words with significance. 
  • Avoid being vague, attempt to be more detailed. The identical duties you had at your prior company that make you the most qualified for the position should be highlighted in detail. 
  • Proofread before mailing it to the recruiter.

Also Read: How to Write a Cover Letter for Your First Job

What Experts Say About Cover Letter

According to industry leaders and experts, cover letters are the best way to get the attention of the HR or a hiring manager and also an opportunity to distinguish yourself from everyone else. While we must understand that there is growing competition in the job market, distinguishing your candidature from the crowd is essential. There is always a high chance that hiring managers will be reading a stack of resumes and cover letters, so your catchy and stellar cover letter must set you apart from the competition. 

Experts also believe that a candidate should conduct thorough research about an organization before applying or sending their profile. Knowing about the organization and then aligning your goals with it and then structuring your cover letter is always an ideal way of doing it. 

Must Read: Best Way to Present Yourself in an Interview

Sample Templates for Writing a Cover Letter

Check out these great cover letter samples that will make the task of adding a cover letter to your resume a breeze!

Sample Cover Letter for the Position of Data Analyst

cover letter for data analyst

Sample Cover Letter Template for the Position of Graphic Designer

cover letter for graphic designer

Check out the link below for more insights on writing a cover letter

Source: Ascend

Knowing how to write a cover letter properly will help to reduce stress and enable you to prepare and concentrate for the in-person interview. To convey your enthusiasm for the job and the certainty that you are the ideal candidate for the position, use these easy tips to write an engaging cover letter. Let your professional voice come through in your writing.

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Q.1. What to say in a cover letter?

Ans: Start with an introduction. Mention the position (or type of position) you’re applying for or seeking. demonstrate how your qualifications align with those required for the position. I want you to read my resume, so please do.

Q.2. What is the purpose of a cover letter?

Ans: The main objective of the cover letter is to assist in getting you an interview. It is prepared as a synopsis of your CV, focusing on the qualifications and practical knowledge most relevant to the job.

Q.3. How long is a cover letter?

Ans: Three to four short paragraphs, comprising no more than 400 words, make up an effective cover letter.

For more information on such related topics to level up your interview preparations, visit our interview preparation page. Check out our career counselling blogs and follow Leverage edu.

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