How to Introduce Yourself Professionally in an Email

4 minute read
How to Introduce Yourself Professionally in an Email

How to Introduce Yourself Professionally in an Email: You might have landed in numerous situations where you would have been asked to introduce yourself professionally in an email for an interview. This situation can arrive in many situations, which could be during an interview, looking for a new job, making a new connection or seeking some information from someone. 

At the end of the day, you will be sending this email to someone whom you don’t know. Therefore, we are here to help you. In this blog, you will read about how you can introduce yourself professionally in an email.

Points to Keep in Mind While Introducing Yourself Professionally

We all have worked in a professional company or will work in future Therefore, it is very important to keep some important points in mind while introducing yourself professionally: 

Greet Interviewers

This is the first and foremost thing which needs to be done. The candidate needs to greet the interviewer. This will show that you respect them and at the same time, these are basic etiquette. 

Talk About Your Educational Background

Then, begin by talking about your educational background. Keep in mind that you must not go in too much detail as the interviewer might lose interest in this part, making him/her stop reading any further. 

Main Crucx- Talk About Your Experiences 

This should be the main body, where you will be able to talk about your work experiences, how you contributed to your previous company and all the achievements that you have. Over here, you can also boast about your skills (which should be related to your job profile).

Closing Statement

This is the second most important thing after the main body, in this part, you can talk about how you can how this job profile motivated you to apply, and how your skill sets will help the company grow.

Also Read: How to Ace an Online Interview?

Introducing Yourself in an Email Samples 

We are often stuck in a dilemma as to how should one send professional self-introductory emails which will catchy, and readable. The email should be structured in such a way that the concerned person immediately opens it. Well, here are some sample emails which you can use to get an idea.


Subject: New Graphic Designer, (Name)

Dear Colleagues,

My name is XYZ, and I have recently joined (company) as the new Graphic Designer.

I would like to introduce myself to you all and take this opportunity to express my interest in how glad I am to be given this opportunity able to join this reputed company. 

I am looking forward to hearing from you all. Please feel free to contact me if you have any questions or would like to get in touch. 

I am looking forward to working with you all. 

Yours faithfully



Subject: Introduction: (Name), Assistant Director 

Dear David Chang,

My name is (Name), and I would like to introduce myself to you. I have just joined (company name) as the new Assistant Director and I am very excited to start my work.

I would be highly obliged if we all meet in person and no more about each other’s roles within this organization. Moreover, we can also discuss our roles and responsibilities.

I would request you all to feel free to contact me to arrange a meeting. I am looking forward to working with you all in the future.

Yours sincerely,


Also Read: How to Give a 60-Second Speech for Self-Introduction?

Additional Tips for Writing Professional Introduction Emails

Before writing a professional email, there are some important points which should be kept in mind. Here are some of the important points:

  • While writing the email, make sure you add some links to your professional portfolio which has all the required data of what you have done in all these years.
  • Keep the email short, crisp and concise.
  • Make sure you read the final draft of the email several times to avoid any grammatical errors before sending it forward.
  • Remember to keep the email in a direct, professional, but friendly tone.
  • Finally, thank the recipient for taking out time to read your email.


How can I introduce myself professionally in an email?

In order to introduce yourself in a professional email, one will need to make sure of the following points:
Make sure you create a self-explanatory subject line
Personalise the greeting
State the purpose of your email
Mention everything about yourself
Do this in 2-3 drafts before you make a final draft
Don’t forget to proofread your email before sending

What should not be included in a professional self-introduction email?

In your self-introduction email, don’t just begin by narrating your resume which is already there with them. Instead, talk about your experiences, skills and how they will help you in the new role.

How long should the professional interview email be?

The candidate should keep in mind that the interview email should not be more than 3-6 paragraphs so that the email is readable. Make sure you include something memorable about yourself which will make the interviewer remember you. 

Hope you found this article interesting and through this, you will be able to take some help in your next interview. 

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