Leave Application for Examination: Check Samples and Format

The Leave Application for Examination is an essential letter that students and employees often need to submit when they have upcoming exams and cannot attend regular classes or work. A clear and well-structured leave request helps ensure smooth approval and avoids misunderstandings. In this blog, we provide professional leave application samples, easy formats, and important points to remember while writing an exam-related leave request. Whether you are a school student, college learner, or working professional, this guide will help you write a correct and effective leave application for examinations.

Purpose of Leave Application for Examination

The purpose of writing an examination leave application is to request time off from work to attend an exam.

• This application serves as a formal request to your employer, outlining the dates and times of your exam and the reason for your absence. 
• The application should be written professionally and politely, and it should provide all the necessary information to help your employer make appropriate arrangements for your absence. 
• By submitting an effective examination leave application, you can ensure that you are able to attend your exam without worrying about work commitments, and you can focus on achieving your academic goals.

Things to Include in Your Leave Application for Examination

In your examination leave application, include the following information:

1. Date of Writing the Application: Write the examination leave application a few days prior to when you need the leave and mention the date on which you are writing the application.
2. Write Salutation: Use proper salutations such as Mr., Dr., etc. You can also use generic titles like Sir or Madam.
3. Mention the Reason for the Leave: Clearly write why you want the leave. Mention the name of your examination.
4. Mention the Dates of Leaves: Include the start and end dates of your leaves.
5. Mention How You will Cover Your Work: It is important to mention that your work will not be affected by your leaves.
6. Mention Your Contact Details: Mention when you plan to resume your work and provide the necessary contact details.

Format of a Leave Application for Examination 

Leave Application for Examination (for Mid-Term Exams): Sample 1

Here’s a sample application that you can use as a reference:

To The Principal National Public School Civil Lines, Jaipur Date: 17 November 2025 Subject: Leave Application for Mid-Term Exam Preparation Respected Sir/Madam, My name is Sahil Mehta, studying in Class 6-C. Our mid-term exams will begin from 26 November 2025, and the first exam is Mathematics, which has 10 long questions and 20 short questions as per the school notice. I need two days to revise formulas, chapter summaries, and the practice paper given in class. So, I request you to kindly grant me leave on 24 and 25 November 2025. These days will help me complete my revision and prepare for all subjects properly. I will finish any homework after I return. Thanking you, Yours obediently, Sahil Mehta Class 6-C Roll No. 14

Also Read: 15 Days Leave Application: Format and Samples

Leave Application for Examination (for State-Level Exam): Sample 2

To The Class Teacher Sunrise Vidya Mandir MG Road, Lucknow Date: 17 November 2025 Subject: Leave for State-Level Scholarship Examination Respected Ma’am, I am Minal Verma, a student of Class 7-A. I have been selected for the Uttar Pradesh State Scholarship Exam, which will be held on 21 November 2025 at Kendriya Vidyalaya No. 3, Lucknow. The exam includes General Knowledge (40 marks), Maths (30 marks), and Reasoning (30 marks). Students must reach the centre by 8:30 AM, and the exam will last for 2 hours. To prepare for this exam, I need time to revise the previous year papers and instructions given in the admit card. So, I request you to please allow me leave on 20 and 21 November 2025. Thanking you for your support, Yours sincerely, Minal Verma Class 7-A Roll No. 05

Also Read: Leave Application to Hostel Warden for Going Home

Leave Application for Examination (for Office Employee): Sample 3

To The Manager Apex Tech Solutions Pvt. Ltd. Noida, Uttar Pradesh Date: 17 November 2025 Subject: Application for Leave to Attend Examination Respected Sir/Madam, I am Rahul Verma, working as a Data Assistant in the Operations Department. I am writing to request leave to appear in my Diploma in Data Management Semester Examination, scheduled on 22 November 2025. The exam is conducted by the National Skill Development Board, and the duration of the paper is 3 hours, starting from 10:00 AM. As the exam centre is located in Indira Nagar, Lucknow, I will need the full day to travel and attend the test on time. This examination is important for upgrading my technical skills and will also help me improve my performance at work. Therefore, I kindly request you to grant me one day of leave on 22 November 2025. I have already completed my pending tasks and handed over the remaining work to my colleague for the day. I will resume my duties on the next working day without fail. Thanking you, Yours sincerely, Rahul Verma Data Assistant Operations Department Employee ID: 2479

Tips for Writing a Leave Application for Examination

Here are some tips to keep in mind while writing an examination leave application:

• Start with a polite and formal greeting, addressing your supervisor or manager by name.
• Mention the reason for your leave clearly and concisely. State the dates you require the leave for and the length of your absence.
• Express your gratitude for their understanding and support.
• Provide contact information in case of emergency.
• Close the application courteously and professionally.

Also Read: Leave Letter to the Principal: Check Samples and Format

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