All About Job Application Letter

Your resume reflects your suitability for a role, but a job application letter would enable you to showcase your desire to work with a company. In this technologically advanced era, the initial processes of hiring are often carried out virtually. Thus, attaching a job application letter along with your resume will surely reflect your willingness to work with a particular organisation.

This blog brings you the essentials of writing a job application letter that can help you successfully land your dream job. Let us read this blog to know all about a job application letter!

What is a Job Application Letter?

A job application letter is a formal document submitted by a job seeker to a prospective employer as part of the application process. In around 100 words, it introduces the applicant, highlights their qualifications, skills, and relevant experiences, and expresses their interest in a specific job vacancy. The letter serves as a persuasive tool to convince the employer of the applicant’s suitability for the position.

A job application letter should be well-structured, concise, and tailored to the job requirements, showcasing the applicant’s enthusiasm and professionalism. A compelling job application letter can significantly enhance the chances of securing an interview and ultimately the desired job opportunity.

Also Read: First Job Application Letter: Samples and Tips

What to Include in a Job Application Letter?

A job application letter is attached alongside the candidate’s resume or CV. Let’s first take a look at the integral elements to include in a Job Application Letter:

• Heading: Start by adding information about your employer as well as your own address, along with the date, email address, and phone number
• Salutation: Politely greet the concerned person with a salutation like Dear Mr./Ms, etc.
• Body of the Letter: Begin by mentioning the job position you are applying for and how you came to know about it. Then, in the second paragraph, mention why you are suitable for this position and align your candidacy with the skills and expertise mentioned in the job description. In the third paragraph, thank the employer for their time and provide follow-up information, if any. 
• Closing Line: After the main body of content, end the letter with a complimentary close like Regards or Sincerely.
• Signature: End with your handwritten signature and put your name underneath it.

Important Tips for Writing Best Job Application Letter

To help you craft an impressive job application letter, here are some important pointers and tips we have compiled to assist you in understanding its format and the content you need to include in this letter. 

• Research About the Company: Before you start drafting your job application letter, make sure you thoroughly research the essential details related to the job profile and company. Mentioning the achievements of the company that inspired you to be a part of it will showcase your zeal and interest in working with the organisation.
• Follow the Format: One of the most important points you must ensure while writing a job application letter is to follow a formal format to convey your interests and inclination towards the job profile. This letter will cater to the impression on your behalf; thus, you must follow a professional format, including single spacing, Times New Roman font, 10-12 font size, left alignment, etc. 
• Address it to the Hiring Manager: Regardless of the position you are applying for, it is essential to address the letter to the hiring manager. While writing the letter, avoid using ‘To whom it may concern’ or ‘Dear Hiring Manager research the particular executive and address it to them.
• Elucidate Your Experience and Qualifications: Although your resume will have educational qualifications mentioned in it but describing your skills and achievements and how they align with the job description can also help you in carving an effective job application letter. Briefly explain your academic and professional journey and mention some important achievements and work experience that can highlight your candidature from the crowd. 
• List Your Interests: Collaborating your interests and passion along with your academic milestones and professional skills will help you have an extra edge over other candidates. Do not refrain from mentioning your interests and hobbies, as well as how they help you deliver the best.

Also Read: Self-Introduction for Experienced Software Engineers

Job Application Letter Sample

Now that you are aware of what should be included in a job application letter, let us go through the following sample to understand the tone and writing style of this letter. 

Rohan Kapoor  A-567/2, Sector 10 Rohini- 110053 9871637289 [email protected] Date: 9th May 2020 Sumit Khanna  Human Resources Manager Leverage Edu Defence Colony Delhi- 110432 Dear Mr Khanna My former colleague, Sakshi Gupta, told me about this wonderful job opening for an administrative assistant in your Bangalore office. I have been a long-time admirer of your company and have keenly observed the great work you do; hence, I desire to be a part of the company and would wish to contribute my part in achieving the company’s mission, i.e. connecting students to their dream universities. I have worked with prestigious companies for my entire career and would like to capture this golden opportunity of working with your team and add a feather to my hat. In my current job role as an administrative assistant with Happy To Help, I guided my team in a process and saved hundreds of crores with my unique leadership style. I implemented an effective self-scheduling system for the customer care representatives that cut off the cancelled shifts. I am also fluent in web design, MS Office and Coding. I’ve attached my CV with this letter and hope to hear from you soon.   Best Rohan Kapoor

Samples of Job Applications for Different Jobs 

Here are some samples of  job applications for different jobs:

Sample for a Teaching Job

Subject: Application for High School Teacher Position 


Dear Principal (Name),

I am writing to express my interest in the position of High School English Teacher at (School Name), as advertised on (Job Portal). With a Master’s degree in English and over ( years of experience) of teaching experience, I am confident in my ability to contribute positively to your school’s academic excellence.


In my previous role at (Previous School), I implemented engaging lesson plans and improved student performance. I also led the school’s literary club, organising workshops and competitions. 

I am passionate about creating a dynamic and inclusive learning environment. I look forward to bringing the same energy and innovation to your school.

Thank you for considering my application. I am available at your convenience for an interview.

Sincerely
(Your Full Name)

Sample for a Tech/ Software Job

Subject: Application for Software Developer Positions 

Dear Hiring Manager (Name),

I am writing to apply for the position of Software Developer at (Company Name), as listed on (Job Portal). With over 3 years of experience in full-stack development and a strong foundation in JavaScript, React, and Node.js. I am excited to contribute to your dynamic teaching team. 

At (Previous Company Name), I developed scalable web applications that improved customer retention by 30%. I also collaborated with cross-functional teams to deliver projects on time and within budget. 

I am eager to bring my coding skills and team spirit to (Company Name) and grow alongside your innovative project.

Thank you for your time and consideration. I look forward to an opportunity to discuss my qualifications in detail.

Best regards,
(Your Name) 

Sample for a Customer Service Job

Subject: Application for Customer Service Representative Position

Dear Hiring Manager,

I am excited to apply for the Customer Service Representative position at (Company Name). With over two years of experience handling customer queries, complaints, and product support, I have developed strong communication and problem-solving skills.

At (Previous Company), I maintained a 95% customer satisfaction rate by resolving issues promptly and professionally. My empathetic nature and positive attitude help me turn challenging situations into positive experiences for customers.

I believe I can bring the same level of service excellence to your team. Thank you for reviewing my application.

Sincerely,
(Your Full Name)

Sample for a Fresher (No Experience)

Subject: Application for Marketing Assistant Role

Dear (Hiring Manager’s Name),

I am writing to express my interest in the Marketing Assistant position at (Company Name). As a recent graduate in Business Administration from (University Name), I am eager to start my career in the marketing field.

During my academic years, I completed internships where I assisted with social media campaigns and market research. I also led a college event that attracted 500+ attendees, giving me real-world experience in promotion and coordination.

I am enthusiastic, quick to learn, and passionate about creative marketing strategies. I would be thrilled to bring fresh energy and dedication to your team.

Thank you for considering my application.
Best regards,
(Your Name)

Also Read: Complete Guide on Introducing Yourself as a Software Developer

Sample for Part-Time Job

Subject: Application for Part-Time Sales Associate

Dear Store Manager,

I am writing to apply for the part-time Sales Associate position at (Store Name). As a college student with a flexible schedule, I am enthusiastic about contributing to your team during weekends and evenings.

I have previous experience in retail, where I assisted customers, managed inventory, and handled transactions. My communication skills and friendly attitude helped increase store sales by 15% during promotional events.

I would be happy to support your team and learn more about the retail industry.

Sincerely,
(Your Name)

BONUS: Along with the aforementioned pointers, you can also use the following tips and tricks to craft a good job application letter. 

• Keep it concise. Do not make it lengthy.
• Do not forget to proofread the letter. Make sure that it is free from any spelling or grammatical errors.
• Incorporate important keywords mentioned in the job description of the profile you are applying for.
• Strictly follow the formal tone and avoid using casual language or slang.

FAQs

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Hopefully, after reading this blog, all your queries about how to write a job application letter are resolved. A top-notch resume will help you make a better first impression, get your resume designed by our experts at Leverage Edu and get a step closer to your dream job.