How to Write Application to Leave Hostel Permanently: Check Samples and Format

If you want to leave your hostel permanently, it is important to write a proper application to inform the hostel warden or management. Whether you are leaving due to family reasons, health issues, financial problems, shifting to another place, or completing your course, your application should clearly mention the reason. In this blog on “How to write application to leave hostel permanently”, you will find simple tips, important details to include, and ready-to-use samples and formats to help you write the perfect application.

How to Write Application to Leave Hostel Permanently?

If you want to leave your hostel forever, you must write a proper application to inform the warden. A well-written application helps you get permission easily and shows good manners. Follow these easy steps:

Step 1: Write Your Details First

• Your full name, class, room number, and the date on the top left side.

Step 2: Write the Receiver’s Details

• The Warden’s name/designation, hostel name, and full address.

Step 3: Write a Clear Subject Line

• Example: Subject: Application to Leave Hostel Permanently

Step 4: Start with a Respectful Greeting

• Example: Respected Sir/Madam,

Step 5: Write the Body of the Letter

• Say who you are (name, class, room number).
• Mention that you want to leave the hostel permanently.
• Clearly explain why (like health problem, family moving, course over, financial issue, etc.).
• Write the exact date when you will leave the hostel.
• Request to complete hostel clearance if needed.
• Say thank you for the help during your stay.

Step 6: End Politely

• Example: Kindly accept my request and give me permission to leave.

Step 7: Write Your Name and Signature

• End with:
  Yours obediently/faithfully,
  Your full name
  Contact number
  (Signature if needed)

Also Read: Write a Letter to the Headmaster for a Leave of Absence

How to Write Application to Leave Hostel Permanently: Format

Know How To Write a
1. Letter to the Editor: Letter Sample
2. Leave Application: Format, Templete, & Samples

How to Write Application to Leave Hostel Permanently: Sample 1 (Due to Family Shifting to Another City)

From, Priya Mehta Room No 21-B, Girls’ Hostel Class 9 Vidya Vihar Public School, Pune, Maharashtra – 411001 Date: 15 April 2025 To, The Hostel Warden Vidya Vihar Girls Hostel Pune – 411001 Subject: Application to leave hostel permanently Respected Madam, I am Priya Mehta, a student of Class 9 living in Room No. 21-B of the girls’ hostel. I kindly request you to allow me to leave the hostel permanently as my family is shifting to Ahmedabad next month. My father has been transferred to a new office there. Since my entire family will now live in Ahmedabad, I will also take a transfer to a new school nearby. I will vacate the hostel on 25th April 2025. I will return all hostel belongings and complete the clearance process. Thank you for taking care of me during my stay. Yours faithfully, Priya Mehta Contact: 9876543210

Also Read: How to Write a Resignation Letter to Principal as a Teacher

How to Write Application to Leave Hostel Permanently: Sample 2 (Due to Medical Reasons)

From, Harsh Sharma 14-C, Boys Hostel Class 11 (C ) Sunrise Higher Secondary School, Jaipur, Rajasthan – 302015 Date: 15 April 2025 To, The Hostel Superintendent Sunrise Boys Hostel Jaipur – 302015 Subject: Request to leave hostel permanently. Respected Sir, I am Harsh Sharma, studying in Class 11 (Commerce). I am staying in Room 14-C of the hostel. I am writing this letter to request permission to leave the hostel permanently. I have been facing health problems like asthma, and the doctors have advised me to avoid staying in crowded places. As there are over 80 students in the hostel, it has become difficult for me to recover. My parents have arranged home treatment, and I will be continuing my studies as a day scholar. I plan to vacate the room by 20th April 2025. I will follow all hostel rules while leaving. Thank you for your support and understanding. Yours obediently, Harsh Sharma Contact: 9412345678

Also Read: Leave Application for Examination

How to Write Application to Leave Hostel Permanently: Sample 3 (After Course Completion)

From, Anjali Verma Room No. 7-A, Girls’ Hostel Diploma in Computer Applications Government ITI College, Lucknow, Uttar Pradesh – 226001 Date: 15 April 2025 To, The Hostel In-charge Girls Hostel, Govt. ITI College Lucknow, Uttar Pradesh – 226001 Subject: Application to Vacate Hostel Room Permanently Respected Sir/Madam, My name is Anjali Verma. I have completed my one-year Diploma in Computer Applications from the Government ITI College, Lucknow. As my course ended on 10th April 2025, I now wish to leave the hostel permanently. During my stay, I learned many skills like HTML, MS Office, and basic programming, which will help me in future job opportunities. I am thankful to the hostel staff for providing a safe and clean environment. I will vacate my room on 18th April 2025 and return the hostel keys and ID card. Kindly allow me to complete the hostel exit formalities. Yours sincerely, Anjali Verma Contact: 9558844231

Also Read: Medical Leave Application for Office

FAQs

Related Reads

Write a Letter to the Editor of a Newspaper About Frequent Breakdown of Electricity in Your Locality	Letter Writing Topics for Students of Classes 6th–10th
Write a Letter to the Superintendent of Police About the Nuisance of Loudspeaker	Write a Letter to the Editor of a Local Newspaper About the Cleanliness of your City
Write a Letter to the Editor of a National Daily on the Dangers of the Misuse of Modern Technology	Write a Letter to the Editor of a Newspaper on the Health Hazards of Junk Food
Write a Letter to The Chief Minister	Write a Letter to the Editor of a Newspaper About the Polluted Water Supply
Letter to Editor of Newspaper on Traffic Jam	Write a Letter to the Editor Complaining about Load Shedding in Your Locality

Stay in tune with Leverage Edu to explore and learn different aspects of Letter Writing.