How to Write a Thank You Email? Free Samples

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Thank You email

We all seek growth and opportunities for a better future. professionally, we all work hard, try to win hearts and eventually a better raise. Whenever we are praised for our hard work or get a promotion, it is expected to show some gratitude and thank our superiors. professional ethics says we need to write a formal thank you email to our manager or superior for the opportunity. Let’s take a look at some thank you email samples and how to write them.

Also Read: Importance of Soft Skills for Career Growth

7 Tips to Write a Thank You Email

Thanking your co-workers, senior employees and managers for their unconditional support at work can be the best thing you can do in return for their kind gesture. While merely sending a thank you can also leave a memorable image in the recipient’s mind, articulating a good thank you email using the right set of words may leave an impression. So, read below for the 7 best tips for writing a thank you email.

  1. Define the “Subject” of the email precisely: the subject line is the most important aspect of an email. The subject line should be short and crisp and describe the main purpose of writing the email. You may go on writing your email’s subject line like – “Thank You for Promotion – <Your Name>”.
  2. Add proper greetings to the Body of the Email: Start with “Dear” followed by the recipient’s name to address the receiver of the email. 
  3. Opening Statement: Start writing the body of the email by mentioning what is the email all about. For example, you may write – “this email is regarding the promotion that I wouldn’t have received without your support and consideration”.

Also Read: Top Negotiation Skills for Professionals

  1. Convey your feeling of gratitude: Convey your heartfelt gratitude for the receiver’s contribution to your promotion. Express how deeply you appreciate their advocacy towards your hard work and success in past works leading you to get a promotion.

To enhance this section, you may as well include some examples in your appreciation text. You may pick examples from events when you have proved to be a reliable team player and achieved great success that was acknowledged by the recipient or others. You may address the recipient’s role in getting your work acknowledged by the higher authorities.

  1. Assure them of continued success: In the ending lines, you may assure the concerned person that you will strive to give continued success in your area of expertise.
  2. Thank Again: Thank the recipient(s) of the email again for their overall contribution to your success. And then, end the email with your signatures.  

Note:- In every step, keep the content short and precise to effectively achieve the main aim of the email.

Also Read: How Do You Deal With Pressure or Stressful Situations?

Samples of Thank You Emails

Read here for the two best samples of thank you emails for promotion.

Sample 1

Subject Line: Thank You for your Cooperation in Promotion – Priya Garg
Body:

Dear Nitish,

This email is regarding my recent promotion which wouldn’t have been possible without your cooperation and support. 
I cannot thank you enough for advocating for my work and always guiding me through great deals of work. Your trust and understanding in me means a great deal for me. Your guidance and suggestions through all this time have proven to be fruitful for me. Time often you have helped me realise my strengths and productivity. 
Further, I look forward to what this new role will teach me and help me grow. I hope to get your continued support and guidance throughout this.  
With this, I want to thank you again for standing up for my promotion and showing your valuable trust in me. I assure you that I will continue to keep your faith in me by putting my best work on the table. 

Thanks & Regards,
Priya Garg

Also Read: What is the Importance of Teamwork?

Sample 2

Subject Line: Thank You for Your Trust in Me – Priya Garg
Body:

Dear Joseph,

This email is regarding the Assistant Manager position to which I have been promoted recently. I want to convey my deepest gratitude for your trust and understanding in me. 
On a very special note, I want to mention that your continuous support and guidance have helped me to achieve this great achievement. Your continuous trust in me has boosted my confidence all through this time. I have learnt a lot from your honest feedback and used it to improve my performance and learn new skills. 
Thanks for your continuous efforts in keeping me engaged in the right direction. With your firm support and guidance, I have exceeded the skills required for my previous role which eventually helped me in getting this higher role. 
Thank you once again for your trust and advocacy in getting me this excellent opportunity. I am truly grateful to you and will continue to provide great results to keep your trust in me. 

Thanks & Regards,
Priya Garg

Sample 3

Subject Line: Thank You for Appreciating My Hard Word – Ananya Raj

Body:

Dear Priyanka,

I hope this message finds you well.

I am writing to express my sincere gratitude for the appreciation and recognition you have given me. It means a lot to me to know that my efforts have not gone unnoticed. Your kind words and support have motivated me to continue striving for excellence in my work.

Thank you once again for your encouragement and for believing in my abilities. I look forward to contributing even more to our team’s success.

Best regards,

Ananya Raj – E1044

Sample 4. 

This is a thank you email after an interview.

Subject line: Grateful for the Interview Opportunity

Hi Martin,

I truly appreciate you taking the time to interview me. Our conversation about the team lead role was insightful, and I enjoyed learning more about the position and company culture

.This opportunity excites me even more, and I believe my master’s degree and industry experience align well with the role’s requirements.

Please don’t hesitate to reach out if you need any further information. Thanks again for the opportunity—I look forward to staying in touch.

Best,
Sarah Burroughs

Sample 5: 

This is a thank you email for acknowledgement of job application

Subject line: Thank You for Applying to XYZ

Hi Elizabeth,

We appreciate your interest in joining XYZ and the effort you put into your application for the [Position Name] role.

Our team is currently reviewing applications, and we’ll reach out if your profile matches our requirements. In the meantime, feel free to explore more about XYZ through our social channels.

[Social Media Links]

Thanks again for considering XYZ—we value your time and enthusiasm!

Best,
Samantha Jacobs

Sample 6:

This is a thank you email to give to your team.

Subject line: Celebrating Our Success Together!

Hi Team,

I’m thrilled to share that our recent project was a huge success—thanks to your dedication and hard work!

Every effort you put in truly made a difference, and I couldn’t be more grateful.

As a token of appreciation, let’s plan a team lunch this week. Looking forward to celebrating with you all!

Best,
Sarah Burroughs

Also Read: Top 10 Behavioural Skills, Importance, Training Methods

Benefits of Sending Thank You Email for Promotion

Here are a few benefits of sending a thank you email for promotion:

  1. It sends a message of gratitude to the person who supported you in achieving this great success. Conveying this form of gratitude sends a message to the recipient that you continue to look out for their guidance and will remain as humble as you were before receiving this promotion. 
  2. This email also sends a direct request to your manager/the person who supported you to provide consistent support for this new role in future. 

Also Read: Top Technical Skills to Enhance Your Resume

FAQs

Q1. How to write a thank you email for a promotion to your manager?

Ans: You may convey your gratitude for the promotion by writing in the best professional manner by sending an email. Address your manager at the beginning of the email and then, continue by conveying your deep gratitude for their continuous support. You may use examples from past instances of your little successes that contributed to achieving this great success. And end the email by thanking and assuring the recipient of your continued excellence. 

Q2. How to say thank you professionally for getting promoted?

Ans: A professional conveyance of gratitude for being granted a promotion can be done by sending a thank you mail for the promotion. You can add all the details and examples you want to add to support your gratitude towards the person who supported you but in a formal language.

Q3. How to write a professional thank you letter?

Ans: A professional thank you letter must be written on a crisp white A4 sheet, with the name of the recipient on the top left side. Follow by writing the subject and date beneath them and then start with the boy of the letter. Thank the recipient of the letter in a formal way and end up assuring of your continued excellence. End the letter by mentioning your name, post and signatures.  

How do you say thank you professionally in an email?

You can show your gratitude at the end of the email. You can say ‘thank you very much’ or’ I appreciate your time’. These concise and quick thank-you sentences are often enough/

How do you write gratitude in an email?

You can show gratitude in your email address in a short sentence. You can use phrases like “I am thankful for your support, or Thank you for everything you’ve done. Short phrases are often enough to state your gratitude.

This was all about the “how to write a thank you email”. For more such informative blogs, visit the career counselling page of Leverage Edu

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