Write a Letter to  the Headmaster for a Leave of Absence: Check Format and Samples 

Needing a break from school is something every student experiences. But it can be due to any reason, such as illness, a family function, or an urgent personal matter. During such a time, writing a clear and polite leave letter to the Headmaster becomes important for students. Many students struggle with the right words or format while writing, and this blog will be your guide in writing this letter. In this blog, we’ll look at how to write a simple and effective leave letter to the headmaster.

Format of Letter to the Headmaster for a Leave of Absence

Look at the correct format of writing a letter to the headmaster for leave of absence, and follow this structure in your next writing section.

[Your Name] [Your Address] [Today’s Date] [Recipient’s Name] [Recipent’s Title/ Position [Company/Organisation Address] Dear [Recipient’s Name], Introduction State the purpose of your letter clearly and concisely. Enter your name, class, roll no. and the purpose of your leave. Body Elaborate on the main points of your letter. Provide evidence, examples, or explanations to support your message. Organise your thoughts logically and clearly. Closing Summarise your main points and restate your purpose if necessary. Express gratitude or goodwill, if appropriate. Sincerely, Your Name Class Roll Number

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Sample 1: Letter to the Headmaster for a Leave of Absence

Here is the first sample letter to the headmaster for a leave of absence that will help you understand the writing process on such topics.

Arushi Singh S-22, Tower 12, Sophia Apartments, Sector 22, Noida, Gautam Budh Nagar: 201301 19 November 2025 The Principal Unison World School, Salan Gaon Bhagwant Pur, Dehradun, Uttarakhand – 248009 Subject: Request for Leave of Absence Respected Principal Sir,  My name is Arushi, and I study in class 9th-B. I’m asking for a short period of absence from my coursework so that I can attend my sister’s wedding. December 11 and 12, 2025, are the planned dates of the marriages. I apologise for any inconvenience this may have caused, and I swear to do my best to finish any assignments I missed as soon as I return. I have to go to this family reunion, and I’m going to stick to my study schedule. To make sure everything goes as planned and that all assignments are completed while I’m away, I’ll get in contact with my teachers. For this leave of absence, I respectfully ask for your permission. I appreciate you taking a look at what I asked. If I need to take any other actions, do let me know. Thanking You  Yours Sincerely  Arushi.

Sample 2: Letter to the Headmaster for a Leave of Absence

Here is the second sample for writing a formal letter to the headmaster for a leave of absence.

Rahul Sharma Class 5B Sunrise Public School MG Road, Jaipur 19 November 2025 To, The Headmaster Sunrise Public School MG Road, Jaipur Subject: Request for Leave of Absence Respected Sir, I am Rahul Sharma, a student of Class 5B. I am writing to request leave from school for three days, from 26th November to 28th November 2025, as I am suffering from a fever and need rest. I kindly request you to grant me leave for these days. I will make sure to complete all my missed lessons and homework once I return. Thank you for your understanding. Yours sincerely, Rahul Sharma Roll Number: 18

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Sample 3: Letter to the Headmaster for a Leave of Absence

Look at the sample below of the letter to the headmaster for a leave of absence and understand the proper structure to be followed.

Deeksha Singh S-22, Tower 2, Lotus Boulevard, Sector 100, Noida, Gautam Budh Nagar – 201301 19 November, 2025 To The Principal Step by Step School A-10 Yamuna Expressway Sector 132, Noida Uttar Pradesh – 201303 Subject: Request for Leave of Absence Respected Principal Sir, My name is Deeksha Singh from Class IX-B. I am writing to request a short period of leave from my coursework so that I can attend my sister’s wedding. The wedding is scheduled from May 10 to May 12, 2024. Therefore, I kindly request your approval for this leave of absence. Thank you for considering my request. Please let me know if there are any further steps I need to take. Yours sincerely, Deeksha Singh Class IX-B Roll No.: 10

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