Report Writing Made Easy for Class 11 and 12 Students with Examples

Writing a good report feels tricky until you know the right steps. That’s why we’ve created this guide on Report Writing Made Easy for Class 11 and 12 Students with Examples. In CBSE exams, report writing is one of the most scoring sections if you understand the format, use the right tone, and practice enough. In this blog, you will find the exact format, different types of reports, solved examples, tips, and common mistakes to avoid. Everything is explained in simple words so you can write confidently and score full marks in your English exams.

Report Writing Made Easy for Class 11 and 12 

Report writing looks scary, but it’s actually simple if you know the rules. Here is the complete summary of report writing for Class 11 and 12 CBSE, what it means, why it matters, its format, types, word limit, and marks. 

Aspect	Class 11 Report Writing	Class 12 Report Writing
Meaning	A structured piece of writing that presents facts or events clearly.	Same meaning, but stricter focus on accuracy and brevity.
Purpose	To test clarity, sequencing of facts, and expression.	To test clarity, precision, and exam-ready language.
Word Limit	150–200 words	120–150 words
Format	Title – Byline – Body – Signature (optional)	Title – Byline – Body – Signature (optional)
Types of Reports	School, Event, Incident, Media	School, Event, Incident, Media
Marking Scheme (5 marks)	Format – 1 mark, Content – 2 marks, Expression – 2 marks	Format – 1 mark, Content – 2 marks, Expression – 2 marks
Style	Factual, simple, sequential	Concise, factual, exam-focused

What is Report Writing? 

Report writing means putting real facts, events, or issues into a neat box of words. It is not a story, not gossip, and not your diary. It is a formal piece of writing that gives information in a clear and ordered way. In CBSE English, report writing checks if you can:

• write only the truth (no imagination)
  
• keep things short and simple
  
• follow the correct format

Reports are mostly used in schools, newspapers, and magazines. For CBSE exams, you may be asked to write about an event, accident, competition, or even a news item.

Report Writing Format Class 11 CBSE

In Class 11 CBSE English, report writing follows a fixed format. If you skip the format, you lose marks. The report should look clean, factual, and within the word limit of 150–200 words.

Step	What to Write	Example
1. Title	Short, clear heading about the event/incident.	“Annual Sports Day at DPS School”
2. Byline	Your name (do not write class/roll no.).	By Riya Sharma
3. Body	The main content in 3–4 paragraphs:(i) Introduction – What, When, Where(ii) Details – Facts, data, sequence of events(iii) Conclusion – Outcome, impact, or remark	The Annual Sports Day was held on 20th Jan…
4. Signature (Optional)	Sometimes used, but not compulsory.	Riya Sharma

Marking Scheme

• Format: 1 mark
  
• Content: 2 marks
  
• Expression (grammar + spelling + flow): 2 marks

Note: Always write in the past tense, use passive voice where needed, and keep sentences short. No over-the-top drama. CBSE loves simple, factual writing.

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Report Writing Format Class 12 CBSE

Report writing in Class 11 CBSE follows a structured design. You must keep it factual, simple, and within 150–200 words. The correct order is fixed, so learning the steps makes scoring easier.

Step	What to Include	Example
1. Title	A short headline that clearly shows the subject.	“Tree Plantation Drive in School”
2. Byline	Write your name just below the title.	By Ankit Mehra
3. Body	Present the information in three clear parts:– Introduction (event basics: what, when, where)– Description (facts, data, sequence)– Ending (result or final note)	The plantation drive was held on 5th July…
4. Signature (Optional)	Can be written at the end but not required in exams.	Ankit Mehra

Marking Scheme 

• Format: 1 mark
  
• Content: 2 marks
  
• Expression: 2 marks

Note: Stick to factual language, follow the format step by step, and you will secure full marks in this section.

Types of Reports 

In exams, you may be asked to write different kinds of reports. Each has its own style and purpose. Knowing the difference helps you write exactly what the exam wants.

1. School Reports

These describe activities or functions that happened inside the school. They are usually written for school magazines or records.
Example: “Annual Science Exhibition Held at ABC School”

2. Event Reports

These cover public or private events like competitions, fests, or campaigns. They focus on the sequence of activities and outcomes.
Example: “Blood Donation Camp Organized by Rotary Club”

3. Incident Reports

These explain accidents, unexpected events, or unusual happenings. They must be factual, precise, and without personal opinions.
Example: “Fire Breaks Out in City Mall”

4. Media Reports

These appear in newspapers or news websites. They highlight facts, statements, and updates for a wider audience.
Example: “Heavy Rains Disrupt Daily Life in Delhi”

Difference Between News Report and Magazine Report 

Here is the quick difference between a news report and a magazine report. 

Feature	News Report	Magazine Report
Purpose	To give quick, factual updates.	To give detailed, descriptive accounts.
Tone	Formal, direct, neutral.	Formal, creative, sometimes subjective.
Content	Focuses only on facts like time, date, place, result.	Can add opinions, background, and extra details.
Audience	General public, newspaper readers.	School/college community, magazine readers.
Length	Short and precise.	Longer and more descriptive.

Report Writing Examples for Class 11 and 12

Here are sample reports that match the new syllabus pattern. Notice the format: Title – Byline – Body (Intro, Details, Conclusion).

Example 1: Class 11 Report Writing

Tree Plantation Drive in School By Riya Sharma The Eco Club of DPS School organised a tree plantation drive on 5th July 2025 in the school campus. The event started at 9 a.m. with the Principal addressing the students about the importance of trees. Students and teachers planted more than 200 saplings of neem, peepal, and mango. The local municipal body supported the drive, which also provided gardening tools and manure. The programme ended with a pledge by students to take care of the plants. The Principal appreciated the efforts and encouraged everyone to continue green practices in daily life.

Example 2: Class 12 Report Writing

Road Accident on Ring Road By Ankit Mehra A serious road accident took place on Ring Road near Patel Nagar at 7 a.m. on 15th July 2025. A speeding car lost control and hit a motorbike. Both riders fell on the road and suffered injuries. The police reached the spot within ten minutes and shifted the injured to Safdarjung Hospital. Eyewitnesses stated that the car driver was speeding and ignored the traffic signal. The traffic was blocked for nearly half an hour. The incident once again highlighted the need for stricter traffic rules and awareness among drivers.

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Tips to Score Full Marks in Report Writing 

Scoring full marks in report writing is possible when you follow the right method. CBSE examiners mainly check the format, the content, and the expression. Here are the key tips that can help you secure all five marks.

• The report must strictly follow the format of Title, Byline, and Body in the correct order.
  
• The word limit must be respected: Class 11 reports should be 150–200 words, while Class 12 reports should be 120–150 words.
  
• The language must remain in the past tense because reports always describe completed events.
  
• The report should be factual only and must not include personal opinions or unnecessary details.
  
• The use of passive voice is preferred in formal writing as it creates an official tone.
  
• The opening of the report should clearly mention what happened, when it happened, and where it happened.
  
• The content should be divided into short paragraphs, usually including an introduction, details, and a conclusion.
  
• The grammar and spelling must be accurate to avoid losing expression marks.
  
• The practice of solving CBSE sample papers and previous year questions helps in maintaining speed and accuracy.
  
• The handwriting and presentation must be neat so that the examiner finds the report easy to read.

Common Mistakes to Avoid in Report Writing

Many students lose marks in report writing because of small mistakes. These errors may look simple, but they directly affect the format, content, and expression marks. Here are the most common mistakes you must avoid in exams.

• Students often forget to write a proper title, which immediately reduces marks for format.
  
• Some reports miss the byline, even though it is a basic requirement.
  
• Many students exceed the word limit, which makes the answer lengthy and less focused.
  
• A few reports are written in the present or future tense, while CBSE expects the past tense.
  
• Reports sometimes include personal opinions or feelings, which breaks the factual tone.
  
• Long and unbroken paragraphs make the report hard to read and reduce clarity.
  
• Students often use informal language or slang, which is not acceptable in CBSE English exams.
  
• Errors in spelling, punctuation, or grammar reduce the expression score.
  
• Some reports start without mentioning what, when, or where, which leaves the examiner confused.
  
• Many students skip revising their answer, which means small mistakes stay in the final draft.

Practice Questions on Report Writing 

Practising report writing regularly is the easiest way to score full marks. Below are sample questions for both Class 11 and Class 12 based on the new CBSE pattern. Each carries 5 marks and must be written in the given word limit.

Class 11 Report Writing Practice Questions

1. Your school organised an Inter-School Debate Competition on the topic “Social Media and Teenagers”. Write a report in 150–200 words for your school magazine.
   
2. A Blood Donation Camp was held in your locality last week. Write a factual report in 150–200 words describing the event.
   
3. Your school celebrated World Environment Day on 5th June 2025. Write a report in 150–200 words for the school’s annual magazine.

Class 12 Report Writing Practice Questions

1. A road accident occurred near your school in the morning. As a student reporter, write a report in 120–150 words for a newspaper.
   
2. Your school hosted the CBSE Zonal Sports Meet. As the cultural secretary, prepare a report in 120–150 words for the school magazine.
   
3. Heavy rains caused flooding in your city last month. As a press reporter, write a news report in 120–150 words for a national daily.

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This was all about report writing made easy for classes 11 and 12, with formats, examples, types, tips, and practice questions to help you score full marks. For more such helpful guides on writing skills, grammar, and English preparation, make sure to check out the Learn English page on Leverage Edu and stay updated!