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The school canteen is the favourite gathering spot of school students. It is the place where students refuel their bodies and minds with nutritious meals that keep them energised throughout the day. However, when canteen facilities fall short, it becomes important to write a letter to the principal of your school about canteen facilities.
Here, we will check out one sample and two easy-to-follow formats of the same. We will also explore how students can clearly express their concerns and suggestions while maintaining a respectful and solution-oriented tone.
Table of Contents
Letter to the Principal of Your School About Canteen Facilities: Sample Format
Letter to the Principal of Your School About Canteen Facilities: Sample 1
| Date: 24 May 2025 To, The Principal, St. Mary’s High School 123 Education Street New Delhi – 110001 Subject: Request to Improve Canteen Food Quality and Menu Options Respected Sir/Madam, I am writing this letter as a student of Class 10-A to bring to your kind attention some concerns regarding the food served in our school canteen. Many students have expressed that the meals provided are often bland in taste, and at times, the vegetables used do not appear to be fresh. Additionally, the menu remains the same every day, which has made lunchtime repetitive and unappealing for many of us. While most students bring lunch money from home, we often hesitate to spend it on food that does not meet our expectations in terms of taste or quality. As a result, some students have started skipping lunch altogether, which can negatively affect their concentration and energy levels during afternoon classes. In light of this, we kindly request the following improvements in the facilities of the canteen: I. Introduction of a wider variety of healthy and tasty food options Ii. Use of fresh vegetables and high-quality ingredients at all times iii. Addition of snacks that are popular and enjoyable among students iv. Collection of feedback from students regarding preferred food choices We understand that managing the canteen is a challenging task, but we believe that enhancing the food quality and menu would greatly improve the lunchtime experience for all students. Thank you for considering our request. We hope for a positive change and look forward to your support. Yours respectfully, Rahul Sharma Class 10-A Roll Number: 23 |
Also Read: How to Write an Application to the Principal: Format & Samples
Letter to the Principal of Your School About Canteen Facilities: Sample 2
| Date: 24 May, 2025 To The Principal Greenwood Public School 456 Learning Avenue Mumbai – 400001 Subject: Request to Extend Canteen Hours and Improve Seating Arrangements Respected Sir/Madam, I am writing to you as a student of Class 9-B to highlight a few challenges many of us are facing with the current canteen schedule and seating arrangements. At present, the canteen operates only during the 30-minute lunch break. Due to the large number of students trying to access food within this short period, long queues form quickly. As a result, many of us are unable to purchase our food in time or are forced to eat in a hurry, which affects our comfort and well-being. Additionally, there is a shortage of proper seating in the canteen. Many students end up standing while eating or sitting on the floor, which is neither hygienic nor comfortable. On rainy days, when sitting outdoors is not an option, the situation becomes even more difficult due to overcrowding. We kindly request the following changes for your consideration: i. Extend canteen hours by opening 15 minutes before lunch and keeping it open 15 minutes after. ii. Increase the number of tables and benches to ensure every student can sit while eating. iii. Allow students to purchase snacks during shorter breaks, if possible. iv. Introduce an organised queuing system to avoid crowding and ensure a fair turn for all. We sincerely believe these improvements will make lunchtime more comfortable and organised for everyone and help students stay refreshed and focused in their afternoon classes. Thank you for your time and attention to this matter. We are hopeful that you will consider our suggestions. Yours respectfully, Priya Patel Class 9-B Roll Number: 17 |
FAQs
Ans. A formal letter should be clear and concise. Ideally, it should be between 150–250 words and contain 3–4 short paragraphs.
Ans. Always use a polite, respectful, and formal tone. Avoid casual or emotional language and focus on presenting your points clearly and maturely.
Ans. Yes, you should suggest specific and practical improvements such as extended canteen hours, better seating, fresh food, or more menu variety. This shows that your request is thoughtful and realistic.
Ans. You can do either. If many students share the same concern, it can be helpful to mention that you’re representing a group. This strengthens the importance of the issue.
Ans. Yes, always include your full name, class, and roll number at the end of the letter so the principal knows who wrote it and can respond if needed.
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