Write a Letter to the Commissioner of Police Requesting Him to be the Chief Guest at the Annual Function: Format & Samples

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Write a Letter to the Commissioner of Police Requesting Him to be the Chief Guest at the Annual Function

Chief guests play an important role in making any event more meaningful and memorable. Their presence adds prestige and encourages participants to perform their best. Inviting a respected personality, such as the Commissioner of Police, as the Chief Guest for a annual function of a school reflects the value and purpose of the event. In this blog, to write a letter to the Commissioner of Police requesting him to be the chief guest at the annual function, we will explore how to write a formal letter for such an important invitation.

Write a Letter to the Commissioner of Police Requesting Him to be the Chief Guest at the Annual Function: Format

Write a Letter to the Commissioner of Police Requesting Him to be the Chief Guest at the Annual Function

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Write a Letter to the Commissioner of Police Requesting Him To Be the Chief Guest at the Annual Function: Sample 1

To

The Commissioner of Police

Delhi

Police Headquarters, Jai Singh Marg

New Delhi – 110001

Date: 9 April 2025

Subject: Request for Chief Guest Appearance at Our Annual School Function

Respected Sir,

I hope this message finds you well.

With great enthusiasm, I write to extend a formal invitation on behalf of Silverleaf Public School, where I serve as the Head of School Circular Activities. Our Annual Function has been scheduled for 26 April 2025 at 5:30 PM to 8:00 PM to be held in the school auditorium. This event is one of the most important milestones in our academic calendar and a proud celebration of student talent and achievement.

We would be extremely honoured to have your gracious presence as the Chief Guest on this occasion. Given your stature and the exemplary role you play in maintaining law and order in our city, we believe your presence will be deeply inspiring for our students, staff, and parent community.

The evening will include various cultural performances, a drama presentation focused on community values and civic responsibility, and the distribution of awards to meritorious students. Your words of encouragement and insights on discipline and social responsibility would undoubtedly leave a lasting impact on our young learners.

Kindly consider our humble request. We are ready to accommodate your availability and make arrangements accordingly.

Looking forward to your kind confirmation.

With warm regards,

Aarav Mehta

Head of School Circular Activities

Silverleaf Public School

Phone: +91-98********

Email: [email protected]

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Write a Letter to the Commissioner of Police Requesting Him To Be the Chief Guest at the Annual Function: Sample 2

To

The Commissioner of Police

Mumbai

Mumbai Police Headquarters, Crawford Market

Mumbai – 400001

Date: 9 April 2025

Subject: Invitation to Grace Our Annual Function as Chief Guest

Dear Sir,

I am writing to you not just as an administrator, but as someone who watches students grow, learn, and dream every day. As the Head of School, Circular Activities at Green Valley International Academy, it gives me extreme pleasure to invite you to be the Chief Guest at our upcoming Annual Function, scheduled for 17 April 2025, at 4:00 PM to 7:00 PM, to be held in our open-air stage of the school.

The theme for this year’s annual function is ‘Courage and Community: Building Tomorrow Together.’ It speaks to the values we try to pass on to our students, values we see in the work you do every day. Our students have put together performances, speeches, and exhibitions based on the current theme, showing not just their creativity, but also how they are learning to build strong and caring relationships with the people around them

Further, we believe your presence would bring real-world meaning to the values we teach in the classroom. A brief speech from you on leadership, integrity, and community safety would surely spark conversations that go beyond the textbooks.

Please let us know your availability. We’d be happy to adjust the sequence of events or logistics to ensure your convenience.

Thank you for considering our invitation. The students would be thrilled to welcome you in person.

Ishita Verma

Head of School Circular Activities

Sunrise Public School

Phone: +91-98********

Email: [email protected]

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FAQs

1. How do you write an invitation letter to the chief guest for the annual function?

Ans. To write an invitation letter, introduce yourself and your school, mention the event details like date and time, and politely invite the chief guest. Highlight how their presence will inspire students and offer to adjust as per their availability.

2. How do you write a formal letter to the police commissioner?

Ans. Start with your name and address, then clearly state the purpose, such as requesting police protection for an event. Mention the date, time, and venue, explain why help is needed, and end with polite gratitude and contact details.

3. How do you introduce a chief guest in an annual function?

Ans. Begin with a warm greeting and acknowledge the importance of the event. Introduce the chief guest with their name, title, and achievements. Express gratitude for their presence and invite them on stage to share a few inspiring words.

4. How do you write a function invitation letter?

Ans. To write a function invitation letter introduce yourself, mention your school or organization, and clearly state the function’s purpose, date, time, and venue. Invite the guest formally, explain how their presence matters, and end by thanking them with your contact details for confirmation.

5. How to begin a speech?

Ans. To begin speech, Start with a polite greeting to the audience and special guests. Introduce the purpose of the event or your speech topic. Use a short quote or question to grab attention, and speak confidently with a positive and respectful tone.

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