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Requesting a degree certificate from a school, college, or university is an important step for students who need the document for higher studies, job applications, or official verification. Writing a clear and polite request letter ensures that your application is processed smoothly and without delay. In this blog, we explain how to write an effective request letter for a degree, highlight the essential points you must include, and guide you with simple tips to make your letter professional. In this blog, we also provide ready-to-use samples and the correct format to help you write your own letter with ease.
Contents
- 1 How to Write a Request Letter for a Degree?
- 2 Format of Request Letter For Degree Certificate
- 3 Request letters for Degree Certificate: Sample 1
- 4 Request letters for Degree Certificate: Sample 2
- 5 Request letters for Degree Certificate: Sample 3
- 6 Tips to Write a Request Letter for a Degree Certificate
- 7 FAQs
How to Write a Request Letter for a Degree?
Here are the important points on how to write a Request Letter for a Degree:
- Start with a formal and polite salutation.
- Clearly mention that you are requesting the issuance of your degree certificate.
- Provide complete details: full name, course/programme, roll number, registration number, department, and year of passing.
- Add your contact information such as phone number and email ID.
- Briefly state the reason for needing the degree (higher studies, job requirement, official verification, etc.).
- Keep the tone respectful, simple, and to the point.
- Attach necessary documents, if required, such as mark sheets, ID proof, or fee receipts.
- Follow your institution’s specific guidelines or format carefully.
- Mention urgency politely, only when needed.
- Ensure the letter is free from spelling, grammar, or formatting errors.
- Close the letter with a courteous thank-you note and add your signature.
Format of Request Letter For Degree Certificate
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Request letters for Degree Certificate: Sample 1
| Ananya Gupta 34/2, Rose Garden Road Indore, Madhya Pradesh – 452010 Phone: 98231 66442 Email: [email protected] Date: 25 November 2025 To The Registrar Bright Future College Indore, Madhya Pradesh – 452001 Subject: Request for Issue of Degree Certificate Respected Sir/Madam, My name is Ananya Gupta, and I completed my BBA from your college in 2023. My roll number is BFC/BBA/114. I am writing this letter to request my degree certificate because I have been selected for a training job in an IT company in Bengaluru. The company has given me a joining date of 5 January 2026, and they need my degree certificate during the document checking process. I have already submitted my internship report, paid all pending fees, and collected my library clearance letter in October 2024. I have also attached copies of my mark sheets (1st to 6th semester), my college ID, and the company’s offer letter which mentions the last date for document submission as 20 December 2025. I kindly request you to issue my degree certificate as soon as possible so that I do not face any problem during joining. Thanking you, Yours faithfully, Ananya Gupta |
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Request letters for Degree Certificate: Sample 2
| Rohit Khanna H.No. 78, Silver Park Colony Ludhiana, Punjab – 141003 Phone: 70125 88211 Email: [email protected] Date: 25 November 2025 To The Principal Global Institute of Management and Technology Ludhiana, Punjab – 141001 Subject: Request for Issuance of Degree Certificate Respected Sir/Madam, I am Rohit Khanna, a student of MBA (Finance), passed out in 2022, with roll number GIMT/MBA/276. I request my degree certificate because I am applying for an education scholarship under the Global Talent Program 2026. For this scholarship, I have to upload my scanned degree certificate along with other documents. The official website clearly mentions that provisional certificates are not accepted. The verification process for the scholarship will begin on 10 January 2026, and only candidates who submit all documents before 31 December 2025 will be considered. I have already submitted my no-dues form, library clearance, and hostel clearance in August 2024. For your reference, I have attached copies of my provisional certificate, mark sheets, Aadhaar card, and the scholarship guidelines mentioning the list of required documents. I request you to kindly issue my degree certificate at the earliest, as it is very important for my scholarship application. Thanking you, Yours sincerely, Rohit Khanna |
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Request letters for Degree Certificate: Sample 3
| Priya Nair 11/1, Hill View Apartments Kochi, Kerala – 682020 Phone: 90932 77812 Email: [email protected] Date: 25 November 2025 To The Controller of Examinations Kerala Institute of Science and Technology Kochi, Kerala – 682030 Subject: Request for Degree Certificate Respected Sir/Madam, My name is Priya Nair, and I completed my B.Sc. Biotechnology in 2021 from your institution. My roll number is KIST/BT/091. I am writing this letter to request my degree certificate because I have been shortlisted for a Government Skill Training Programme on Medical Lab Technology, which is conducted under the Skill India Mission. For admission, I have to submit my degree certificate along with my mark sheets. The reporting date for the programme is 12 February 2026, and the document verification will begin from 1 February 2026. Without the degree certificate, I will not be able to attend the counselling session. I have already cleared all my dues, including laboratory fees and hostel fees, during my final year. I am attaching photocopies of my provisional certificate, 6-semester mark sheets, Aadhaar card, and the official programme brochure that mentions the required documents. I humbly request you to issue my degree certificate at your earliest convenience. It will help me participate in this important government training programme. Thanking you, Yours faithfully, Priya Nair |
Tips to Write a Request Letter for a Degree Certificate
Here are some important points that you need to take into consideration while writing a Student Request Letter for a Degree Certificate:
- Write your request letter to the right person, such as the department head, dean of students, or registrar.
- Specify why you are writing to request a copy of your degree certificate.
- Carefully mention your name, student identification number, and academic year so that the recipient will be able to recognise you and your records.
- Mention clearly why you require the degree certificate. going to apply for a job, further education, or a scholarship programme.
- Additionally, you can also list the exact date you need the degree certificate.
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FAQs
To request a letter to hand over documents to someone else, write a short authorization letter stating that you permit a specific person to collect the documents on your behalf. Mention your full name, the document details, the authorized person’s name, ID proof, and the reason you cannot collect the documents yourself. Keep the tone polite and formal, and end the letter by requesting the authority to kindly hand over the documents to the authorized person after verifying their identity.
To address a letter of request for a degree at your college, begin by writing to the correct authority, usually “The Principal,” “The Registrar,” or “The Controller of Examinations,” followed by the college name and address. Use a polite salutation such as “Respected Sir/Madam,” and then clearly mention your purpose, academic details, and request for the degree certificate in a formal and respectful tone.
An application request should include a clear purpose, your full personal details (name, course, roll number, or relevant ID), the reason for the request, and any important dates or deadlines. It should also contain supporting documents if required, a polite tone, proper formatting, and a respectful closing with your signature and contact information for further communication.
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