35+ Email Phrases You Should Start (& Stop) Using to Improve Communication

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Email Phrases

Have you ever felt trapped in a dreadful email rut? Or do you think your email writing skills are on par with the expert email marketers? Whatever the case, you can definitely not sound impersonal, if you wish to deliver your true intentions via emails. One powerful alternative to communicate clearly and build rapport with the recipient is using email phrases effectively. However, incorporating phrasal sentences within emails requires basic grammatical knowledge. 

Therefore, make sure to avoid being sentenced to the spam folder or agitating your reader, with some cool dos and don’ts of phrases for email writing within this blog. So that, whenever you fall short on words, a good email introduction, body, or concluding phrase will save your day. 

Must Read: 55+ Phrases with Meaning to Boost Your Vocabulary

Why You Should Use Phrases in Email?

Let’s be honest, we all overestimate our ability to communicate via email. In support of this statement, a recent psychological survey presented that 78% of the time, email writers presume their recipients have grasped the intent of their emails. On the contrary, the outcomes suggest that only 56% of the recipients responded or interpreted the message correctly. 

Another observation suggests that an appropriate English phrase within your email can help you in the following ways – 

  • Phrases inject personality into your message. 
  • Whether it is a friendly “hope this email finds you well” or a sincere “thank you for your time and consideration”, phrases show you care beyond just conveying the message. 

Also Read: 501+ Best Idioms with Examples and Meanings

Best Email Phrases for Opening Line

The usage of phrases within email begins right from the opening line. So, go through the listicle of phrases for email writing below. These are suitable for offering a request, following up, applying for jobs, scheduling an event, and so on within an opening line.

  • “I hope this email finds you well.”
  • “Thank you for reaching out.”
  • “It was a pleasure meeting you at…”
  • “Following up on my previous email regarding…”
  • “I’m writing to inquire about…”
  • “I hope you had a great…”
  • “Please acknowledge your receipt of…”
  • “I’m excited to share [information/news].”
  • “Reference our conversation earlier, I wanted to…”
  • “I hope you don’t mind me reaching out, but…”

Know how to Write an Email Introduction below!

How to Introduce Yourself via Email ProfessionallySelf Introduction Email to Colleagues

15 Useful Phrases for Email Body

After the greeting and introductory line, you can use the following English phrases in continuation of your email body paragraphs. 

For Students

  1. “I am writing to inquire about…”
  2. “I am struggling with…”
  3. “Could you please clarify…” 
  4. “I would appreciate it if you could provide feedback on…”
  5. “I have attached [document] for your review.”
  6. “I am available to meet during your office hours or at your convenience.”
  7. “Thank you for your time and consideration.”
  8. “I apologize for any inconvenience this may cause.”

For Corporate Employee

  1. “Following up on my previous email regarding…” 
  2. “I can confirm that…” 
  3. “Please let me know if you have any questions.”
  4. “I am confident that we can…”
  5. “As discussed, I have attached…”
  6. “I apologize for the delay…”
  7. “Please do not hesitate to contact me if you require further information.”
  8. “Thank you for your prompt attention to this matter.”
  9. “I look forward to collaborating with you on…” 
Source: Derek Callan – English for Professionals

9 Good Email Phrases for Closing Lines 

Last, but not least, go through the following concluding phrases for email and use them appropriately, depending on the recipient in future: 

  1. “Wishing you a productive day ahead.”
  2. “All the best with…”
  3. “Keep in touch, and please don’t hesitate to reach out if you need anything.”
  4. “Thank you once again for your time and consideration. I look forward to your response.”
  5. “Cheers to a successful collaboration!”
  6. “Have a wonderful day/week.”
  7. “Thank you for your time. Until next time!”
  8. “With kind regards,” 
  9. “Best wishes,” 
  10. “Onwards and upwards!”

Quick Read: What are Email Etiquettes?

9+ Email Phrases You Should Stop Using Right Away

Remember the idiomatic phrase, “All that glitters is not gold.” Similarly, every email phrase does not leave a lasting impression on the recipient. So, beware of these cliches and if spotted, immediately replace them with a good English vocabulary or suitable phrase. 

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This was all about the phrases for email writing in English grammar and their importance. Hope you understand its usage and know how to proceed. To find out more exciting and informative grammatical reads, you can also follow the Learn English page of Leverage Edu.

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