One app for all your study abroad needs
Writing a letter to a bank manager may seem difficult, but it’s actually very simple when you follow the right format. Whether you are a student, a working person, or a common man, you might need to write to the bank for many reasons. You may want to request a new ATM card, update your address, apply for a loan, close an account, or inquire about a lost passbook or cheque. In such cases, a well-written letter helps the bank understand your request quickly and take action faster. In this ‘how to write a letter to bank manager” blog, we will explain step-by-step how to write a letter to a bank manager in simple words. We will also share useful samples and formats to help you write your own letter without any confusion.
Table of Contents
- 1 How to Write a Letter to Bank Manager?
- 2 Format of How to Write a Letter to Bank Manager
- 3 How to Write a Letter to Bank Manager: Sample 1 (Request for New ATM Card (Lost Card))
- 4 How to Write a Letter to Bank Manager: Sample 2 (Application to Update Mobile Number in Bank Account)
- 5 How to Write a Letter to Bank Manager: Sample 3 (Application to Close Bank Account)
- 6 How to Write a Letter to Bank Manager: Sample 4 (Request for Change of Bank Branch)
- 7 FAQs
How to Write a Letter to Bank Manager?
Here are the simple steps to follow when writing a letter to a bank manager, in an easy-to-understand tone for students and common people:
Step 1: Start with Your Details
- Write your name and address on the top left side of the letter.
- Mention the date just below your address.
Step 2: Write the Bank’s Details
- Below your details, write the name of the bank, branch, and its address.
Step 3: Write a Clear Subject Line
- Use one short sentence to show why you are writing the letter.
(Example: Request for New Cheque Book)
Step 4: Respectfully Greet the Manager
- Start the letter with: “Respected Sir/Madam,”
Step 5: Explain Who You Are
- Write your name and account number so the bank can identify you.
(Example: I have a savings account in your branch. My account number is…)
Step 6: State the Reason Clearly
- Explain why you are writing the letter.
- Give all the details like dates, amount, card numbers (if needed), etc.
Step 7: Make a Polite Request
- Ask the manager to help you or take action. Be respectful and clear.
Step 8: Say Thank You
- Show that you are thankful for their help.
(Example: Thank you for your kind support.)
Step 9: End the Letter Politely
Sign your name and write your contact number.
Use: “Yours faithfully” or “Yours sincerely”
Format of How to Write a Letter to Bank Manager
Know How To Write a Letter to the Editor: Letter Sample
How to Write a Letter to Bank Manager: Sample 1 (Request for New ATM Card (Lost Card))
| Ravi Kumar H.No. 147, Gandhi Nagar Aligarh – 202001 11 April 2025 The Bank Manager State Bank of India Civil Lines Branch Aligarh – 202001 Subject: Request for New ATM Card – Lost My Card Respected Sir/Madam, My name is Ravi Kumar, and I hold a savings account in your bank. My account number is 2003456789012. I want to inform you that I lost my ATM card while traveling by bus on 9th April 2025. I already blocked the card by calling your customer care number 1800 425 3800. Now, I request you to kindly issue a new ATM card for my account. I use this card regularly for college fees and daily expenses. Please let me know if I need to submit any documents. Thank you for your help. Yours faithfully, Ravi Kumar Mobile: 9876543210 |
Also Read: Name Change Request Letter
How to Write a Letter to Bank Manager: Sample 2 (Application to Update Mobile Number in Bank Account)
| Meena Sharma WZ-55, Rajouri Garden New Delhi – 110027 11 April 2025 The Bank Manager Punjab National Bank Rajouri Garden Branch New Delhi – 110027 Subject: Request to Update Mobile Number in My Account Respected Sir/Madam, I am Meena Sharma, a homemaker and a customer of your branch for the last 5 years. My savings account number is 5600123456789. I recently changed my mobile number from 9899887766 to 9012345678. I am unable to receive OTPs and bank messages on the old number, so I kindly request that you update my new mobile number in your records. Please find a copy of my Aadhaar card and self-declaration attached to this letter. I hope you will update it at the earliest for smooth banking services. Thank you for your support. Yours sincerely, Meena Sharma |
Also Read: Application to the Bank Manager to Change Your Mobile Number
How to Write a Letter to Bank Manager: Sample 3 (Application to Close Bank Account)
| Amit Rathi Flat No. 12C, Krishna Residency Kothrud, Pune – 411038 11 April 2025 The Bank Manager Bank of Maharashtra Kothrud Branch Pune – 411038 Subject: Request for Closure of Savings Account Respected Sir/Madam, I am Amit Rathi, and I have been maintaining a savings account in your branch since 2017. My account number is 1045678912345. As I have shifted to Bengaluru for a new job, I am now using another bank. I have not done any transactions from this account in the last 8 months. Therefore, I request you to please close my account and transfer the remaining balance of INR 2,670 to my new account: HDFC Bank, A/C No. 223344556677 (IFSC: HDFC0001234). I am enclosing a copy of my ID proof and cheque leaf for the same. Kindly process this at the earliest. Thank you. Yours sincerely, Amit Rathi Mobile: 9887766554 |
Also Read: Write a Letter to Close My Bank Account
How to Write a Letter to Bank Manager: Sample 4 (Request for Change of Bank Branch)
| Anjali Verma C-42, Sector 5, Gomti Nagar Lucknow – 226010 11 April 2025 The Bank Manager Bank of Baroda Gomti Nagar Branch Lucknow – 226010 Subject: Request to Transfer My Account to a New Branch Respected Sir/Madam, I am Anjali Verma, a customer of your branch. My savings account number is 9001234567890. I have recently shifted my residence to Kanpur due to a new job at the Rail Coach Factory. Since it is difficult for me to visit the Lucknow branch regularly, I kindly request you to transfer my account to your Bank of Baroda, Swaroop Nagar Branch, Kanpur – 208002. This will help me manage my account easily without travelling. I am attaching a copy of my Aadhaar card and address proof of my new residence. Please let me know if any other documents are required. Thank you for your kind support. Yours sincerely, Anjali Verma Mobile: 9090901234 |
Also Read: Write a Letter to Bank to Stop Payment of Cheque
FAQs
Ans: To write a letter to a bank manager, start by writing your name, address, and the date in the top left corner. Then, write the bank’s name and branch address. After that, add a short subject line that clearly tells the reason for your letter. Begin the letter with a respectful greeting like “Respected Sir/Madam.”
In the body, mention your account number and clearly explain your request or problem, such as applying for a new ATM card or updating your mobile number. Give all the important details and dates if needed. If any documents are required, mention that you are attaching them.
End the letter politely by thanking the manager and write “Yours faithfully” or “Yours sincerely” followed by your name and signature.
Ans: You may need to write a letter for many reasons, like requesting a new ATM card, changing your address, closing your account, or updating your mobile number.
Ans: You should include your name, account number, reason for writing, and any important details related to your request.
Ans: Yes, it helps the bank quickly find your details and process your request faster.
Ans: Start with your name and address, then the bank’s name and address, followed by a subject line like “Request for New Passbook”.
Ans: Always use polite, respectful, and simple words. Be clear and to the point.
Ans: Yes, if your request needs proof (like ID proof or address proof), you should attach a copy with your letter.
Ans: Some banks accept letters in Hindi or local language, but writing in English is better as it is commonly used in banking.
Related Reads
Stay in tune with Leverage Edu to explore and learn different aspects of Letter Writing.
