When Should You Follow Up After An Interview?

Job hunting can be a challenging journey, and one of the most stressful phases is the post-interview waiting period. After meticulously preparing, successfully navigating the interview, and leaving the company’s office or concluding your virtual meeting, you might find yourself pondering, “When should I follow up after the interview?” or even whether you should follow up at all.

Following up after an interview is a vital step that can highlight your enthusiasm and professionalism to potential employers. However, timing is crucial in handling this sensitive communication.

In this blog, we will delve into the optimal timing and methods for following up after an interview. We’ll also provide some sample follow-up messages to help increase your chances of landing the job.

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Importance of Following Up After an Interview

Before we dive deep into the timing for following up. Let’s understand the importance of following up after an interview. 

1. To Express Gratitude: Expressing gratitude for having been given the opportunity to get interviewed always makes you stand out from the crowd. A well-crafted thank-you message to your interviewer can leave a positive impression.
2. Staying on Top in the interviewer’s mind: Following up keeps your name fresh in the interviewer’s memory lane. When you follow up after an interview, your name gets revised in the interviewer’s mind and you stand out from the other candidates naturally. This can be especially crucial if they are conducting multiple interviews and need to distinguish between candidates.
3. Conveys Your Continued Interest in the Job: A follow-up is an exciting opportunity to show that you are genuinely interested in the job. It can convey your dedication and interest in the role. 

Now that we have learned the importance of following up after an interview, let us go through the suitable timelines for when should you follow up. 

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Breaking the Ice: When Should You Follow Up After An Interview?

While it is very important to follow up after an interview, knowing when to follow up is an equally mind-boggling process. The timing of your follow-up plays a crucial role in how you are perceived by the hiring manager. So here are a few generally suitable timelines that you must consider for following up after an interview. 

Within 24 Hours

The first follow-up after your interview should be a thank-you email. A thank you email after an interview is often a very underestimated yet very important step in your job-hunting process. This thank you email should be sent within 24 hours of the interview. Keep it concise, and professional, and express genuine appreciation for the opportunity. Address each interviewer by name if possible, and mention something specific from the interview to show your attentiveness. Here’s a sample template to get you started:

Dear<Interviewer’s Name>, I wanted to extend my heartfelt thanks for the opportunity to interview for the [Position] role at your esteemed organization, <Company Name> today. I was genuinely impressed by the company’s mission, the dedicated team, and the insightful conversation we had about your expectations of me towards the role if selected. I am even more enthusiastic about the possibility of joining your team and contributing towards the common goals of the company. Please feel free to reach out if you require any additional information or clarification. I look forward to the possibility of working with you. Warm Regards, <Your Name>

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A Week Later

If you have not received any updates or feedback after the initial thank-you email, it is generally a good practice to follow up one week later. This follow-up email should be concise and polite. You can enquire about the status of your application in the hiring process and express your continued interest in the job. For writing this kind of follow-up email, you may go like this:

Dear Saurabh, I hope this email finds you well. I wanted to follow up regarding the interview for the Associate Digital Marketing Manager role at <company’s name> that took place last week. With this email, I want to let you know that I am still very interested in the opportunity and wanted to enquire about the current status of the hiring process. I understand that these decisions take time, and I appreciate your consideration of my profile for the concerned role. If there is any additional information or materials you require from me, please let me know. I am enthusiastic about the possibility of joining your ambitious team and contributing towards the common goal of the company. Thank you for your time and consideration. Thanks & Regards Priya Garg

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After 2-3 Weeks (OR 15-20 Business Days)

If you have already followed the initial thank you email after a week then, you must skip this step. However, if you have not followed up after the thank you email then, it is a good practice to follow up after 2-3 weeks of your interview. This gives you a distinct space down the memory lane of the interviewer and they might definitely re-consider your profile if the position is still open at the company.  

Considering your time and requirements for an urgent job change, you may also follow up after 2-3 weeks if you have not received a response from the hiring manager after your second follow-up email. By this point, you might want to express your continued interest while also understanding that the hiring process can be complex and time-consuming. You may go writing this follow-up like this:

Dear Saurabh,  I hope this email finds you well. I wanted to follow up once more regarding the interview for the Associate Digital Marketing Manager role at <company’s name>. I am very interested in the opportunity and have been excited about the possibility of contributing to your team. I understand that the decision-making process can be extensive, and I respect the time and effort that goes into it. If there is any additional information or steps I need to complete, please do not hesitate to let me know. I am eager to learn about the progress of the selection process. Thank you for considering my application and for your time. Warm Regards,  Priya Garg

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