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It is never easy to leave a job. The work you’ve been doing for months or years, all the familiar faces, your workspace and the entire office is like a second home. But, there comes a time to bid farewell to all of these things and people, as you go for new opportunities in life. Whenever you decide to leave a job, you are required to submit a job resignation letter to your manager or the concerned senior. A well-written resignation letter not only serves as a formal notification to your employer but also leaves a positive impression for potential future opportunities. In this blog, we’ll explore the 7 best job resignation letter samples and templates to guide you through this crucial process.
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How to Write a Professional Resignation Letter?
A resignation letter is a professional document where you must refrain from showing your creativity and different writing styles. A resignation letter should be written professionally and only short and precise details should be mentioned, of any importance to your employer or the company. Read below to find out the best practices for writing a professional resignation letter and the things to keep in mind while drafting a professional resignation letter. Following this, we have also added the 7 best job resignation letter samples and templates for your convenience. So, give this blog a complete read.
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- Like you write a cover letter at the start of a new job search, a resignation letter follows the same format. Start by giving a short professional introduction by writing your name, designation, address, and contact details in the top left corner followed by the date, and your employer’s name, designation, address and contact details.
- Give a subject line (optional) mentioning the intent of the letter precisely in a compact manner.
- Keep your first paragraph short and briefly mention what the letter is all about.
- Keep your second paragraph to add any detail, such as the reason for leaving or if you want to extend help in the training and the knowledge transfer to the new employee, commonly “your replacement”.
- Conclude your resignation letter by adding a line of gratitude. Pro-tip – you can mention any skills or lessons you have taken from your employer to leave a lasting impression and foster continued communication.
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Things to Keep in Mind While Writing a Resignation Letter
Now that we have learnt how to write a professional resignation letter, here are some bonus points that should be taken into account while drafting your resignation letter. After all, a resignation letter not only marks the end of a chapter in your professional journey but also gives a boost to the new one. In that case, maintaining good ties with the current company may help to enter a new work environment with continued enthusiasm and great positive energy. So, read below the 4 essential points to keep in mind while writing a professional resignation letter. Following this, we have also created the 7 best job resignation letter samples and templates to help you draft an impressive professional resignation letter.
- It is essential to keep a positive tone in your resignation letter whether you are leaving for a good or bad reason from your current organisation as you would not want to cease your chances of future employability within your current company.
- Expressing gratitude is a good practice. Express it as much as you can. Whatever your reason for resigning from your company, always express your sincere gratitude to the team, manager and company for giving you the chance to work with them and develop new skills.
- Try to keep a hold on the details you want to mention in your resignation letter. A resignation letter is not the space to discuss all your complaints and remarks. If you are leaving in dissatisfaction owing to the company’s culture, then also refrain from using cuss words and speaking badly of your team and manager.
- Keep in mind that your current job is not your entire career. So, move ahead with positive thoughts.
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Different Resignation Letter Formats and Sample Templates
Below we have discussed 7 best job resignation letter samples and templates for every condition of the resignation. We have covered templates for the classic resignation letter, the grateful resignation letter, the short & sweet resignation letter, the detailed resignation letter, the remote resignation letter, the resignation letter on finding a new opportunity, and the resignation letter owing to dissatisfaction and unfit company culture. Whatever your reason for resignation- here is a template for all.
Do read and understand the best job resignation letter samples and templates. You can use these templates to leave a lasting impression on your manager without troubling your bonds with the team and the company.
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The Classic Resignation Letter
The classic resignation letter template is a timeless choice that includes a polite opening, a brief reason for leaving, and an expression of gratitude for the opportunities provided. This resignation letter template establishes a professional tone while maintaining a sense of appreciation for the experience gained.
| [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date] [Supervisor’s Name] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Supervisor’s Name], I am writing to formally resign from my current position at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter]. I have enjoyed my time here and am grateful for the opportunities for professional and personal development that you and the company have provided. [Mention the brief reason for leaving, if comfortable sharing] I want to take this opportunity to thank [Company Name] for all the valuable experience that I have gained here. I will do everything possible during my remaining time to ensure a smooth transition. Thank you for the support and guidance over the past [duration of employment]. Sincerely, [Your Name] |
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Grateful Resignation Letter
This resignation letter template emphasizes gratitude and positivity. It’s a great choice when leaving on good terms and wanting to express appreciation for the experience gained.
| [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date] [Supervisor’s Name] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Supervisor’s Name], I am writing this with mixed emotions that I submit my resignation from [Company Name], effective [Last Working Day, typically two weeks from the date of the letter]. I am deeply grateful for the incredible experiences and opportunities for growth that this position has provided me. I have enjoyed working with the talented and dedicated team at [Company Name] and will carry the lessons learned here into the next chapter of my career. I am committed to ensuring a smooth transition during my remaining time. Thank you once again for the support and encouragement. Sincerely, [Your Name] |
Short and Sweet Resignation Letter
For those who prefer brevity without sacrificing professionalism, this template gets straight to the point while maintaining courtesy.
| [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date] [Supervisor’s Name] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Supervisor’s Name], I am writing to resign from my current position at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter]. I appreciate the opportunities for growth and development during my time here and am committed to a smooth transition. Thank you for your understanding. Sincerely, [Your Name] |
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Detailed Resignation Letter
If you feel the need to provide a more detailed explanation for your departure, this resignation letter template allows you to express your reasons in a detailed and professional manner. Check the resignation letter template below to gain understanding and strike a balance between transparency and discretion to be kept in mind while sending this kind of resignation letter.
| [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date] [Supervisor’s Name] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Supervisor’s Name], I am writing to formally resign from my position at [Company Name], effective from[the date of the letter]. This decision has not been made lightly, and I want to provide some context for my departure. [Provide a brief, tactful explanation of your reasons for leaving.] I want to express my sincere appreciation for the opportunities for professional and personal growth that you and the team at [Company Name] have provided me. I am committed to ensuring a smooth transition during my notice period. Thank you for your understanding and support. Sincerely, [Your Name] |
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Remote Resignation Letter
As remote work becomes more prevalent, it’s essential to have a resignation letter that addresses the unique aspects of working remotely. This template can be adapted for those who have been working in a virtual working environment. Read through for the remote resignation letter template.
| [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date] [Supervisor’s Name] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Supervisor’s Name], I hope this message finds you well. I am writing to resign from my remote position at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter]. The decision to leave has been a thoughtful one, and I am grateful for the experiences and flexibility this remote role has provided. [Optional: Mention specific aspects of remote work you appreciated.] I am committed to completing any outstanding tasks and facilitating a seamless transition during my remaining time. Thank you for your support and understanding. Sincerely, [Your Name] |
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Resignation Letter on Finding a New Opportunity
Writing a resignation letter to find a better job opportunity can be challenging especially when you have to mention the reasons for your leaving. You don’t want to spoil your existing bond with the current company and team and somehow still want to convey the message of departure from the company. In such a situation, maintaining a positive tone in the resignation letter to leave the message positively can be challenging at times. So, read the sample resignation letter template below to understand how a professional resignation letter can be drafted to find a new opportunity.
| [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date] [Supervisor’s Name] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Supervisor’s Name], I trust this letter finds you well. I am writing to formally resign from my position as [Your Current Position] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter]. This decision has not been an easy one, but after careful consideration, I have accepted a new job opportunity that aligns with my professional goals and aspirations. I am sincerely grateful for the experiences and opportunities for growth that I have had during my time at [Company Name]. The support of my colleagues and the guidance of the management team have been invaluable, and I appreciate the positive impact it has had on my career. I am committed to making this transition as smooth as possible. During my notice period, I am willing to assist in training a replacement or provide any necessary documentation to ensure a seamless handover of responsibilities. I want to express my deepest gratitude for the support and mentorship I have received during my tenure at [Company Name]. I am proud to have been a part of such a dedicated and talented team. Thank you for your understanding, and I look forward to staying in touch. Sincerely, [Your Name] |
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Resignation Letter for Job Dissatisfaction and Unfit Company Culture
This type of resignation letter takes a criticising approach. If conveying your dissatisfaction with the company culture becomes undeniable, then only take this approach of writing a resignation letter for job dissatisfaction and unfair company culture. Make sure to not write badly and go all along writing a long email resignation. This kind of resignation letter can sometimes be helpful for the company and teams to improve on a larger scale to make the company and team a better workspace for the new employees. To get an idea of how this resignation letter must be written, go through the resignation letter for dissatisfaction and unfair company culture template below.
| [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date] [Supervisor’s Name] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Supervisor’s Name], I hope this letter finds you well. After careful consideration, I have decided to resign from my position as [Your Current Position] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter]. Throughout my time here, I have reflected on my professional goals and values. Unfortunately, I have realized that there is a misalignment between my expectations and the company culture. It is with a heavy heart that I have made this decision as I had hoped for a more seamless integration into the organizational dynamics. [You may add more details here if required.] I want to express my sincere appreciation for the opportunities for professional growth that I have been afforded during my tenure. I have learned valuable skills, and I am grateful for the experiences that have contributed to my professional development. I believe that this decision is in the best interest of both parties. I am committed to ensuring a smooth transition during my notice period, and I am willing to assist in any way possible to facilitate the handover of my responsibilities. I wish [Company Name] continued success, and I hope that my departure provides an opportunity for the team to grow and thrive. Thank you for your understanding. Sincerely, [Your Name] |
Remember, a well-crafted resignation letter contributes to a positive departure and maintains professional relationships for future opportunities.
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FAQs
Ans: A garden leave is any time an employee works remotely or away from the office while on notice.
Ans: Garden leaves on resignation can have drawbacks, such as potential disengagement, knowledge loss, and challenges in transitioning responsibilities. The employee may be less motivated during the notice period, impacting productivity and team dynamics. Additionally, the organization might face difficulties in knowledge transfer and continuity.
Ans: If you wish to seek a polite departure from your company, write a short and sweet resignation letter. Check out the template for the short and sweet resignation letter in the blog above.
Ans: Resigning nicely involves a gracious resignation letter expressing gratitude, clear communication about your departure, and a commitment to a smooth transition. Speak to your supervisor, maintain professionalism, and follow up with a thank-you email. Leaving on good terms respects relationships and ensures a positive legacy in your career.
Ans: While it’s not mandatory, providing a brief and tactful reason can be beneficial. Focus on general aspects like personal growth, career goals, or pursuit of new opportunities. Avoid being overly detailed or negative. If the reason is dissatisfaction, express it constructively without pointing fingers.
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