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A Rejoining Letter After Leave in Office is an important formal document that employees submit to inform their employer about their return to work after taking leave. It helps maintain professionalism, ensures clear communication, and provides official confirmation of your joining date. Whether your leave was due to health issues, personal reasons, vacation, or any emergency, submitting a proper rejoining letter creates a positive impression and keeps your HR records updated. In this blog, we provide samples, formats, and useful tips to help you write a clear and professional rejoining letter with ease.
Contents
What is a Rejoining Letter?
A joining letter to the office after taking a long leave is basically a rejoining letter that should be presented to the appropriate authority so that they can accept your request to come back to the office. The rejoining letter should be written to the head of the authority. Therefore, you need to make sure you’re writing the letter in formal language. You need to ensure you’re explaining your situations briefly. While writing the rejoining letter, the tone and format of the letter need to be respectful as well as polite.
Format of Rejoining Letter After Leave in Office
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Reasons to Consider Rejoining Letter
Here are the reasons or situations where you need to consider writing a rejoining letter for leave in office:
- The responsibilities, as well as the roles of your new job position, were too different from what you expected in the first place.
- You had taken a maternity leave and now you want to rejoin the company.
- You took leave for your marriage purposes and now you want to join the company again after everything is sorted out.
- You had been suffering from severe medical or health complications but now you have recovered and are fit to complete your tasks.
- You had lost your loved ones and you needed some time alone to grieve.
- You resigned in the first place because you had plans to relocate to a different country or city but now you have decided to return to the same location.
- You took a break so that you can study and boost your skills and now you have gained new skills to join the organization again.
Rejoining Letter After Maternity Leave: Sample 1
| Priya Sharma Flat No. 22, Lotus Residency Indore, Madhya Pradesh – 452001 Date: 10 March 2026 To The HR Manager Silverline Financial Services Indore, Madhya Pradesh – 452003 Subject: Rejoining Letter After Maternity Leave Ma’am, I hope you are doing well. I am writing to inform you that I am joining office again from 10 March 2026 after completing my 6-month maternity leave. My daughter was born on 1 September 2025, and during the last few months, she has gained normal weight as per the doctor’s chart, which now allows me to return to work with a clear mind. During my leave, I stayed connected with my team through emails, and I tried to review monthly reports whenever possible so I could stay updated with company activities. I also completed the pending compliance module and kept track of quarterly targets. I kindly request you to allow me to resume my duties and update me on any new guidelines that were introduced during my absence. Thank you for your cooperation. Warm regards, Priya Sharma Senior Accounts Executive |
Also Read: 15 Days Leave Application
Rejoining Letter After Medical Leave: Sample 2
| Arun Patil House No. 78, River Park Society Nashik, Maharashtra – 422009 Date: 26 August 2025 To The Manager SkyTech Engineering Pvt. Ltd. Nashik, Maharashtra – 422010 Subject: Request to Rejoin Duty After Medical Leave Sir, I want to inform you that I am rejoining office from 26 August 2025 after taking 3 weeks of medical leave for a minor appendicitis surgery. The operation took place on 3 August 2025, and the doctor advised 20 days of rest. My last follow-up check was on 24 August, where the doctor confirmed that the stitches have healed and I can resume light work. During my leave, I shared all important files with my team and responded to urgent calls whenever necessary. I also submitted my medical papers to the HR department for record purposes. I request you to kindly grant me permission to resume my duties from today. I will slowly take up full workload as advised. Thank you for your support. Yours sincerely, Arun Patil Mechanical Supervisor |
Also Read: Leave Application for Brother’s Marriage
Rejoining Letter After Study Leave: Sample 3
| Mahima Sen 21, Olive Garden Complex Guwahati, Assam – 781001 Date: 5 February 2026 To The Department Head NorthEast Logistics Services Guwahati, Assam – 781003 Subject: Rejoining Letter After Study Leave Sir, I am happy to inform you that I am rejoining my duty from 5 February 2026 after completing my 1-year study leave for a Diploma in Office Management. The course ran from January 2025 to January 2026, and it covered practical subjects like computer applications, team coordination, record handling, and communication skills. I received my final scorecard on 28 January 2026, with an overall score of 86%, and I am confident these new skills will help me work more efficiently in the office. I have also collected my certificate, which I will submit to HR for updating my file. I request you to kindly allow me to resume my responsibilities and inform me of any new work methods introduced during my study leave. Thank you for your guidance. Yours faithfully, Mahima Sen Office Assistant |
Also Read: How to Write a Promotion Request Letter?
FAQs
A rejoining letter after leave in office should be short, clear, and respectful. Begin by mentioning the date you are rejoining and the reason you were on leave. State the exact leave period, confirm that you are fit and ready to resume work, and thank your employer for granting the leave. Keep the tone polite, add any required documents if needed, and end the letter by requesting approval to rejoin your duties.
To write a letter for coming back to work, keep it short, clear, and respectful. Begin by mentioning your name, position, and the date you are rejoining. Clearly state the reason for your leave and confirm that you are now ready to return to your duties. Add the exact leave dates, mention if you have completed any required documents, and politely request permission to resume work. End with a simple thank-you and your signature.
To write a letter to join after earned leave, keep the message short and clear. Mention your name, position, the dates of your earned leave, and your joining date. State that you have completed your leave and are ready to resume work. Add a simple request for permission to rejoin duty and maintain a polite, respectful tone.
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