Application for Electricity Meter Change: Free Samples

We all have an electric meter at home, which requires regular maintenance. Still, unknown causes might cause them to change the meter. Such a change cannot be made by a regular electrician and requires adequate approval from the electric department. For an electricity meter change, you must submit an application to the authority in a formal format. In this section, we will look at examples of applications for electricity meter changes submitted to the authority.

How to Write the Application for Electricity Meter Change?

When submitting an application for an electricity meter change, be sure to include exact details about the problem, your request for a meter replacement, and your contact information. Here’s a guide to writing an electricity meter change application:

• Start with your name, address, and account/consumer number.
• Include the date, recipient’s designation, and the electricity board’s address.
• Use a polite and professional tone throughout the application.
• Mention in the subject and opening lines that you are requesting an electricity meter change.
• Provide a concise explanation of the issue, such as malfunctioning, damage, or inaccurate readings.
• Include your consumer number, premises address, and relevant evidence (e.g., photographs, billing discrepancies).
• Attach documents like your latest electricity bill and ID proof if required.
• Request inspection and replacement explicitly.
• Mention a preferred timeline or urgency, if applicable.
• End the letter politely by thanking the recipient.
• Include your phone number and email address for easy follow-up.

Write the Application for Electricity Meter Change: Format

To help you draft your request clearly, the following section explains the proper format for writing an application for an electricity meter change.

[Your Name] [Your Address] [City, State, ZIP Code] [Contact Number] [Email Address] Date To, The Manager, [Electricity Board Name] [Address of Electricity Board] [City, State, ZIP Code] Subject: Request for Electricity Meter Change Dear Sir/Madam, I am writing to request a change in the electricity meter installed at my home at [Your Address]. The meter, [name meter number if known], has been malfunctioning for some time. Despite several attempts to fix the problem, it continues to produce incorrect readings, resulting in excessive bills. Given this, I respectfully request that a technician from your department visit my location to check the malfunctioning meter and replace it with a new one. I hope this will help in fixing the issue and guarantee appropriate billing in the future. I would appreciate it if the appropriate procedures could be made as soon as possible, and I am available at [your contact number] for any additional information or to arrange a visit. Thank you for your attention to this matter. I look forward to your quick action. Yours Sincerely, [Your Name] [Your Signature]

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Sample 1: Write an Application for Electricity Meter Change

Following the overview provided earlier, the sample below demonstrates how to write an application for an electricity meter change.

Agram Mahajan 2013006, 14th Avenue, Gaur City 2, Greater Noida, Ghaziabad, PIN- 201009 14 December 2024 To, The Manager, Uttar Pradesh Power Corporation Ltd. Electric Sub-station, Knowledge Park – IV, Greater Noida City, Uttar Pradesh- 201310  Subject: Request for Electricity Meter Change Dear Sir/Madam, I am writing to request that the electricity meter installed at my residence, situated at 2013008, 14th Avenue, be replaced. The meter has been giving out fluctuating readings for the past three weeks, resulting in extraordinarily high electricity bills despite limited use. I tried to fix the issue by contacting customer service, yet the problem continues. I believe the meter is malfunctioning and should be changed to ensure correct billing. I respectfully request that you send a technician to inspect and replace the meter as soon as possible. Please inform me of any procedures or papers required to process this request. You can reach me at 0011223344 or [email protected] for any additional information or to schedule a visit. Thank you for your attention to this matter. Yours Faithfully, Agram Mahajan

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Sample 2: Write an Application for Electricity Meter Burnt

Continuing from the earlier explanation, the next sample shows how to write an application when the electricity meter has been damaged or burnt.

Naitik Nanda H 13, Hudson Lane, Kingsway Camp, Near GTB Nagar Gate Number 3, North West Delhi, Delhi- 110009 14 December 2024 To, The Manager, NDPL House Hudson Lines,  Kingsway Camp,  Delhi DL IN 110009. Subject: Request for Replacement of Burnt Electricity Meter Dear Sir/Madam, I am writing to inform you that the electricity meter at my home, located at H 13, Hudson Lane, has been burned and is no longer functional. The event occurred on 19 December 2024, and I observed that the meter had stopped displaying readings and had a burning smell. As a result, I am unable to monitor my electricity consumption, and the current meter is no longer functional. I respectfully request that you send a technician to look into the situation and replace the burnt meter as soon as possible. I would appreciate it if you could speed up the replacement process so that I can continue to use energy without interruption. Please let me know if there are any other paperwork or procedures needed for the replacement request. You may contact me at 9988776655 or [email protected] for any further information. Thank you for your attention to this matter, and I look forward to your response. Yours faithfully, Naitik Nanda

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Sample 3: Write an Application for Electricity Meter Change

Moving forward from the earlier examples, the following sample provides another way to write an application for an electricity meter change.

To help you understand the format more clearly, the sample below shows how the application can be written in a proper and organised manner.

To,

The Divisional Engineer
Haryana Vidyut Prasaran Nigam Limited
Sector 29 Sub-Division
Gurugram, Haryana: 122001

Date: 19 November 2025
Subject: Application for Replacement of Faulty Electricity Meter

Respected Sir/Madam,

I am writing to bring to your kind attention that the electricity meter installed at my residence is malfunctioning and requires immediate replacement. I am a registered consumer under your division, and my consumer details are provided below.

Consumer Details:

• Consumer Name: Rajesh Kumar Sharma
• Consumer Account Number: 2458796321
• Registered Mobile Number: +91-9876******
• Email Address: [email protected]
• Service Connection Address: House No. 245, Sector 45, Phase-II, Gurugram, Haryana: 122003

Details of Current Meter:

• Meter Number: HRG245879
• Type of Meter: Single Phase
• Current Meter Reading: 18,540 units (as of last bill)

For the past two months, I have noticed that the electricity meter installed at my premises is displaying erratic readings. The meter display has become dim and partially damaged, making it difficult to read the consumption accurately. Additionally, my recent electricity bills have shown abnormally high consumption charges that do not correspond with my actual usage pattern.

Upon visual inspection, I also noticed that the meter’s digital display flickers intermittently and sometimes goes completely blank. This malfunction is causing discrepancies in billing, and I am concerned about being overcharged for electricity that I have not consumed. Given that the meter is approximately 12 years old, I believe it requires immediate replacement.

I kindly request your office to arrange for a technical inspection of the existing meter at the earliest possible time and replace it with a new, accurate, and properly functioning meter. I am willing to pay all applicable charges for meter replacement, installation, and testing as per the regulations of HVPNL.

I am available for the inspection and meter installation from Monday to Saturday between 10:00 AM to 6:00 PM. Alternatively, you may schedule the visit at your convenience, and I will make necessary arrangements to be present at the premises.

Please inform me about the complete procedure, timeline for replacement, and any charges applicable for this service. For your reference and verification, I have enclosed the following documents with this application:

Enclosures:

1. Photocopy of latest electricity bill (October 2025)
2. Photocopy of Aadhaar Card
3. Two recent photographs of the faulty meter showing the damaged display

I request you to kindly expedite this matter as the faulty meter is causing significant inconvenience and potential financial loss due to incorrect billing. I would greatly appreciate if the meter replacement could be completed within 7-10 working days of receiving this application.

Please acknowledge receipt of this application and provide me with a complaint/reference number for future correspondence and follow-up purposes.

Thank you for your prompt attention to this matter. I look forward to a quick and satisfactory resolution.

Yours faithfully,

[Signature]

Rajesh Kumar Sharma
House No. 245, Sector 45, Phase-II
Gurugram, Haryana – 122003
Mobile: +91-9876******
Email: [email protected]

For Office Use Only:

Application Received on: ________________
Reference/Complaint Number: ________________
Received by (Name & Signature): ________________
Action Taken: ________________

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